Venue: Council Chamber, Ryedale House, Malton
Contact: Nicki Lishman 476
Recording: Listen to the recording
No. | Item |
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Apologies for absence Minutes: Apologies for absence were received from Councillor Frank - Councillor Raper substituted, Councillor Riby – Councillor Burr substituted and Councillor Delaney – Councillor Garbutt Moore substituted. |
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Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct.
Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: Councillor Thackray declared a personal non-pecuniary but not prejudicial interest in Item 6 ref. FG-002 as a resident of Brawby. |
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Minutes Supporting documents: Minutes: Decision
That the minutes of the meeting of the Policy and Resources Committee held on 4 July 2019 be approved and signed by the Chairman as a correct record, subject to amendment of the attendees at the meeting.
Voting record 6 For 1 Abstention |
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Recommendations from the Constitution Working Party Supporting documents:
Minutes: The recommendations of the Constitution Working Party were presented. |
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Responsibility for Planning Policy Supporting documents: Minutes: Councillor Duncan moved and Councillor Arnold seconded that the responsibility for planning policy be moved from the Planning Committee to Policy and Resources Committee and the Constitution be amended as required. Policy and Resources Committee would then appoint a working party made up of members of both the Planning Committee and Policy and Resources Committee to consider planning policy.
Recommendation to Council
That the responsibility for planning policy be moved from the Planning Committee to Policy and Resources Committee and the Constitution be amended as required. Policy and Resources Committee to appoint a working party made up of members of both the Planning Committee and Policy and Resources Committee to consider planning policy.
Voting record 6 For 3 Against 1 Abstention |
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Substitutes at Sub Committees Supporting documents:
Minutes: Items 5b and 5c were considered together.
Recommendation to Council
That Council be recommended, through Policy and Resources Committee, to approve the changes set out in Appendix 1 of this report to make explicit provision for substitutes at the Corporate Governance Standards Sub-Committee specifically and at sub-committees generally.
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Management of Meetings Supporting documents:
Minutes: Recommendation to Council
(1) That recommendation (i) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved. Recommendation: (i) That the Constitution be amended to change the order of business for Full Council to put items for decision first. (2) That recommendation (ii) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved. Recommendation: (ii) That the Constitution be amended to bring forward the guillotine, so that it takes effect after 3 hours. (3) That recommendation (iii) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved. Recommendation: (iii) That the Constitution be amended to require corrections to the minutes to be submitted in writing in advance of the meeting. (4) That recommendation (iv) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved. Recommendation: (iv) That working practices be amended so that questions to officers have to be dealt with ahead of, rather than during, meetings of Full Council. (5) That recommendation (v) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is approved so that the Rules of Procedure are amended to include provision for members to receive a written statement from the Leader of Council with the agenda. Recommendation: (v) That the Constitution be amended to require the circulation of the Leader’s Statement with the agenda. (6) That recommendation (vi) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is approved and it is confirmed by Council that it is preferable for the Leader’s Statement not to be read out at meetings save for in exceptional circumstances. Recommendation: (vi) That working practices be amended to stop reading out the Leader’s Statement at meetings of Full Council. (7) That written notice of questions on the Leader’s Statement at Council is not required. (8) That indicative timings for items of business on meeting agendas are not introduced.
Voting record 8 For 1 Against
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Recommendations from the Grants Working Party Supporting documents: Minutes: Decision
That the recommendations of the Grants Working Party be approved.
Voting record 8 For 1 Abstention |
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Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: The Chairman considered that Item 5a should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended) given that no recommendation was made by the Constitution Working Party and the Council needs to move promptly with the review of the Local Plan. |
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PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE |
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Statement of Accounts 2018/19 Supporting documents:
Minutes: Considered – report of the Chief Finance Officer (s151)
Decision
That:
1. The Annual Governance Statement be amended at the section on Key issues to add the words “and ensure that the Council complies with the requirements of the Transparency Code” (Resilience and Capacity) and to note that in the Local Plan section that although the formal adoption of the review is likely to be in 2023, there will be Council deadlines required ahead of this.
2. Delegated authority be given to the s151 Officer in consultation with the Chairman of the Policy and Resources Committee to approve any further non-material adjustments required to the Statement of Accounts as a result of the external audit.
3. The 2018-19 Statement of Accounts be approved
4. The Chief Finance Officer (s151) and the Chairman of the Policy and Resources Committee be authorised to sign the letter of representation
5. The External Auditors’ ISA Document be noted
Voting record Unanimous |
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Developing the Council Plan 2019/23 Supporting documents:
Minutes: Considered – report of the Chief Executive
Decision
That this be a Part B item, to enable all elected Members of Ryedale District Council to decide the process and the outcome.
Voting record 4 For 3 Against 3 Abstentions |
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Member Allowances Scheme Supporting documents: Minutes: Considered – report of the Democratic Services Manager
Decision
That the contents of the report be noted and the action proposed in the report be taken.
Voting record Unanimous |
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Replacement of the Microphone and Electronic Voting System and Consideration of Live Streaming of Meetings Supporting documents: Minutes: Considered – report of the Democratic Services Manager
Decision
(i) The requirement to replace the microphone and electronic voting system not be approved;
(ii) That live streaming of meetings not be approved.
Voting record 8 For 2 Against |
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PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL |
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Treasury Management Annual Report 2018 - 2019 Supporting documents:
Minutes: Considered – report of the Chief Finance Officer (s151)
Recommendations to Council
That Council be recommended to:
(i) Note the annual treasury management report for 2018/19; and
(ii) Approve the actual 2018/19 prudential and treasury indicators in this report.
Voting record Unanimous |
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ITEMS TO NOTE |
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Budget Monitoring Q1 - 2019/20 Supporting documents:
Minutes: Considered – report of the Chief Finance Officer (s151)
Decision
That the report be noted.
Voting record Unanimous |
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Head of Paid Service Update - Staffing and Organisational Development Supporting documents: Minutes: Considered – report of the Chief Executive
Decision
That the report be noted
Voting record Unanimous |
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Delivering the Council Plan Supporting documents:
Minutes: Considered – report of the Deputy Chief Executive
Decision
That the progress report be noted.
Voting record Unanimous |
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AT THE REQUEST OF THE COMMITTEE CHAIRMAN |
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Future Work Programme (for discussion) Minutes: The Chairman advised the Committee that items scheduled for consideration at the next meeting of the Committee included;
· Review of Enforcement, including consideration of the motion to re-instate the position of Dog Warden. · Progress of the Public Services Hub · The Milton Rooms
Members were encouraged to approach the Chairman with any subjects they wished to be included for consideration. |
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Any other business that the Chairman decides is urgent. Minutes: There being no further items of business the meeting closed at 8.45 pm. |