Agenda and minutes

Decision

That the minutes of the meeting of the Policy and Resources Committee held on 4 July 2019 be approved and signed by the Chairman as a correct record, subject to amendment of the attendees at the meeting.

Recommendation to Council

That the responsibility for planning policy be moved from the Planning Committee to Policy and Resources Committee and the Constitution be amended as required. Policy and Resources Committee to appoint a working party made up of members of both the Planning Committee and Policy and Resources Committee to consider planning policy.

Recommendation to Council

That Council be recommended, through Policy and Resources Committee, to approve the changes set out in Appendix 1 of this report to make explicit provision for substitutes at the Corporate Governance Standards Sub-Committee specifically and at sub-committees generally.

Recommendation to Council

(1)       That recommendation (i) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

          Recommendation: (i) That the Constitution be amended to change the order of business for Full Council to put items for decision first.

(2)       That recommendation (ii) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

          Recommendation: (ii) That the Constitution be amended to bring forward the guillotine, so that it takes effect after 3 hours.

(3)       That recommendation (iii) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

          Recommendation: (iii) That the Constitution be amended to require corrections to the minutes to be submitted in writing in advance of the meeting.

(4)       That recommendation (iv) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

          Recommendation: (iv) That working practices be amended so that questions to officers have to be dealt with ahead of, rather than during, meetings of Full Council.

(5)       That recommendation (v) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is approved so that the Rules of Procedure are amended to include provision for members to receive a written statement from the Leader of Council with the agenda.

          Recommendation: (v) That the Constitution be amended to require the circulation of the Leader’s Statement with the agenda.

(6)       That recommendation (vi) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is approved and it is confirmed by Council that it is preferable for the Leader’s Statement not to be read out at meetings save for in exceptional circumstances.

          Recommendation: (vi) That working practices be amended to stop reading out the Leader’s Statement at meetings of Full Council.

(7)       That written notice of questions on the Leader’s Statement at Council is not required.

(8)       That indicative timings for items of business on meeting agendas are not introduced.

Decision

That the recommendations of the Grants Working Party be approved.

Decision

That:

1. The Annual Governance Statement be amended at the section on Key issues to add the words “and ensure that the Council complies with the requirements of the Transparency Code” (Resilience and Capacity) and to note that in the Local Plan section that although the formal adoption of the review is likely to be in 2023, there will be Council deadlines required ahead of this.

2. Delegated authority be given to the s151 Officer in consultation with the Chairman of the Policy and Resources Committee to approve any further non-material adjustments required to the Statement of Accounts as a result of the external audit.

3. The 2018-19 Statement of Accounts be approved

4. The Chief Finance Officer (s151) and the Chairman of the Policy and Resources Committee be authorised to sign the letter of representation

5. The External Auditors’ ISA Document be noted

Decision

That this be a Part B item, to enable all elected Members of Ryedale District Council to decide the process and the outcome.

Decision

That the contents of the report be noted and the action proposed in the report be taken.

Decision

(i) The requirement to replace the microphone and electronic voting system not be approved;

(ii) That live streaming of meetings not be approved.

Recommendations to Council

That Council be recommended to:

(i)         Note the annual treasury management report for 2018/19; and

(ii)        Approve the actual 2018/19 prudential and treasury indicators in this report.

Decision

That the report be noted.

Decision

That the report be noted

Decision

That the progress report be noted.