Agenda and draft minutes

Annual Council, Council - Thursday, 19th May, 2022 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  43476

Link: View livestream

Items
No. Item

1.

Chairman

To elect a Chairman of the Council for the ensuing year.

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Cleary that Councillor Docwra be elected Chair of the Council for the ensuing year.

 

It was moved by Councillor Potter and seconded by Councillor J Andrews that Councillor Wass be elected Chair of the Council for the ensuing year.

 

Councillor Wass had given his apologies as he was unable to attend the meeting of Full Council and therefore Council had to approve his nomination in his absence.

 

Resolved

 

That the nomination of Councillor Wass to the Chair of Council in his absence be approved.

 

Voting record

Carried by general affirmation.

 

A vote was then taken to elect the Chair of Council.

 

Resolved

 

That Councillor Wass be elected Chair of Council for the ensuing year.

 

Councillor Wass would be asked to make the Declaration of Office as Chair of Council at the earliest opportunity.

 

Voting record

12 for Councillor Wass

11 for Councillor Docwra

3 Abstentions

 

Recorded vote

Councillor Wass – Councillors J Andrews, Brackstone, Clark, Cussons, Frank, Goodrick, Hope, Keal, Mason, Middleton, Potter and Raine.

Councillor Docwra – Councillors Arnold, Bailey, Cleary, Docwra, Duncan, Graham, King, Mackenzie, Oxley, Riby and Windress.

Abstentions – Councillors P Andrews, Burr and Thackray

 

In the absence of Councillor Wass, it was agreed that Councillor Frank remain in the Chair for the election of the Vice Chair.

2.

Vote of thanks to the retiring Chairman

Minutes:

In the absence of the new Chair, Councillor Cleary thanked Councillor Frank for her service as Chair of Council for the last year.

3.

Vice Chairman

To elect a Vice Chairman of the Council for the ensuing year.

Minutes:

It was proposed by Councillor Burr and seconded by Councillor Keal that Councillor Frank be elected Vice Chair of Council for the ensuing year.

 

It was proposed by Councillor Duncan and seconded by Councillor Cleary that Councillor Docwra be elected Vice Chair of Council for the ensuing year.

 

Resolved

 

That Councillor Frank be elected Vice Chair of the Council for the ensuing year.

 

Having first made the Declaration of Acceptance of Office as Vice Chair of the Council, Councillor Frank thanked Members for her appointment.

 

Voting record

For Councillor Frank – 14

For Councillor Docwra - 12

 

For Councillor Frank – Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Goodrick, Hope, Keal, Mason, Potter, Raine and Thackray.

For Councillor Docwra – Councillors Arnold, Bailey, Cleary, Docwra, Duncan, Graham, King, Mackenzie, Middleton, Oxley, Riby and Windress.

 

In the absence of Councillor Wass, Councillor Frank remained in the Chair.

4.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Garbutt Moore and Wass.

5.

Minutes of the Annual Meeting of Council held on 20 May 2021

To approve as a correct record the minutes of the Annual Meeting of Council held on 20 May 2021.

 

Explanatory note - Minute 10 Recommendation 4

 

Following the passing of Councillor John Clark in July 2021, Councillor Keal took the Chair of Policy and Resources Committee.

 

Councillor A Clark was appointed to the Policy and Resources Committee at the meeting of Full Council held on 2 December 2021, postponed until 17 February 2022.

 

Following the resignation of Councillor Raper from the Council on 1 February 2022 Councillor Goodrick was appointed to the Overview and Scrutiny Committee.

 

Supporting documents:

Minutes:

The minutes of the Annual Meeting of Council held on 20 May 2021 were presented.

 

Resolved

 

That the minutes of the Annual Meeting of Council held on 20 May 2021 be approved and signed by the Chair as a correct record.

 

Voting record

Carried by general affirmation.

6.

Urgent Business

To receive notice of any urgent business which the Chair considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

7.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

8.

Announcements

To receive any announcements from the Chair and/or the Head of Paid Service.

Minutes:

The Chair to confirm his chaplain and charities in due course.

9.

Leader of the Council and Deputy Leader of the Council

In accordance with the Council Constitution (Part 4 – Rules of Procedures) to decide whether to appoint a Leader and Deputy Leader and, if these are to be appointed, to decide who they shall be.

Minutes:

It was reported that in accordance with the Council Constitution (Part 4 – Rules of Procedure) the Council may at its Annual Meeting elect a Leader of the Council and a Deputy Leader of the Council for the ensuing year.

 

It was proposed by Councillor Frank and seconded by Councillor Cleary that the Council does not have a Leader or Deputy Leader for the ensuing year.

 

Resolved

 

That the Council does not have a Leader or Deputy Leader for the ensuing year.

 

Voting record

14 For

2 Against

10 Abstentions

 

Recorded vote

For – Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Goodrick, Hope, Keal, Potter, Raine, Thackray and Windress.

Against – Councillors Arnold and Oxley

Abstentions – Councillors Bailey, Cleary, Docwra, Duncan, Graham, King, Mackenzie, Mason, Middleton and Riby.

10.

The allocation of seats on Committees between political groups and the appointment of Members to Committees

a)    Committees for 2022/23

 

b)    The allocation of seats on Committees between political groups

 

c)    The appointment of Chairs and Vice Chairs of Committees

 

d)    The appointment of Members to Committees

Supporting documents:

Minutes:

The meeting paused at 7.20 pm and resumed at 7.34pm in order for Members to receive amended copies of Annex A and B of the report.

 

The Head of Corporate Governance and Monitoring Officer submitted a revised report to the published agenda which detailed the following:

 

A.   Committees for 2022-2023

 

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A (as revised) of the report.

 

B.   The Allocation of Seats on Committees between Political Groups and the Appointment of Members to Committees

 

Ryedale District Council is to be treated as being divided into different political groups for the purposes of the Local Government and Housing Act 1989, because at least one political group has been constituted in the prescribed way.

 

The Local Government & Housing Act 1989 and associated regulations, requires the distribution of seats on Committees and Sub-Committees to be on the basis of political proportionality so far as it is “reasonably practicable” between the political groups of the Council unless every Member of the Council agrees that some other basis of allocation should be used.

 

Members considered the recommendations in the report.

 

The recommendations (i) – (iii) and (v) – (viii) were each moved and seconded en bloc, as follows:

 

Recommendations (i), (ii) and (iii)

 

It was moved by Councillor Potter and seconded by Councillor Oxley that Council adopts the recommendations shown in the revised Annex A of the report.

 

Resolved

 

1.      That the Council appoints those Committees indicated in the revised Annex A of the report

2.      That the size of the Committees is that specified in the revised Annex A of the report

3.      That the Council divides Committee seats between political groups in accordance with the allocation shown in the revised Annex A of the report

 

The resolution was carried by general affirmation.

 

Recommendation (iv)

 

With reference to recommendation (iv) of the report, Members were reminded that the Annual Meeting of Council elects the Chair and Vice Chair of Committees, with the exception of the Licensing Committee.

 

It was recommended that the Licencing Committee appoint its own Chair and Vice Chair at its next meeting. Nominations were then sought for the Chair and Vice Chair of Committees.


 

Role

Nominee

Proposer

Seconder

Voting Record

Outcome

Chair of Policy and Resources

Councillor Keal

Councillor Mason

Councillor Middleton

Unopposed

Councillor Keal elected

Vice Chair of Policy and Resources

Councillor Riby

Councillor Burr

Councillor Docwra

Unopposed

Councillor Riby elected

Chair of Planning

Councillor Potter

 

Councillor Andrews

 

Councillor Cleary

Councillor J Andrews

 

Councillor Burr

 

Councillor Goodrick

Councillor Brackstone

 

Councillor Thackray

 

Councillor Graham

12 Councillor Potter

 

6 Councillor Andrews

 

8 Councillor Cleary

Councillor Potter elected

Vice Chair of Planning

Councillor Cleary

Councillor Docwra

Councillor Mackenzie

Unopposed

Councillor Cleary elected

Chair of Overview and Scrutiny

Councillor Middleton

Councillor Keal

Councillor Cleary

Unopposed

Councillor Middleton elected

Vice Chair of Overview and Scrutiny

Councillor Brackstone

Councillor Potter

Councillor J Andrews

Unopposed

Councillor Brackstone elected

 

Recorded vote – Chair of Planning Committee

Councillor Potter – Councillors J  ...  view the full minutes text for item 10.

ANNEX A - Division of main seats for 2022/23

Supporting documents:

ANNEX B - Appointment of Members to Committees 2022/23

Supporting documents:

11.

Urgency Powers - Community Grants

Supporting documents:

Minutes:

The Council level decision made under urgency powers by the Chief Executive for the Amendment of Criteria for the Allocation of Community Grants was received and the Constitutional requirement was met.

12.

Any other business that the Chair decides is urgent

Minutes:

There being no items of urgent business the meeting closed at 8.04pm.