Agenda item

a)    Committees for 2022/23

b)    The allocation of seats on Committees between political groups

c)    The appointment of Chairs and Vice Chairs of Committees

d)    The appointment of Members to Committees

The meeting paused at 7.20 pm and resumed at 7.34pm in order for Members to receive amended copies of Annex A and B of the report.

The Head of Corporate Governance and Monitoring Officer submitted a revised report to the published agenda which detailed the following:

A.   Committees for 2022-2023

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A (as revised) of the report.

B.   The Allocation of Seats on Committees between Political Groups and the Appointment of Members to Committees

Ryedale District Council is to be treated as being divided into different political groups for the purposes of the Local Government and Housing Act 1989, because at least one political group has been constituted in the prescribed way.

The Local Government & Housing Act 1989 and associated regulations, requires the distribution of seats on Committees and Sub-Committees to be on the basis of political proportionality so far as it is “reasonably practicable” between the political groups of the Council unless every Member of the Council agrees that some other basis of allocation should be used.

Members considered the recommendations in the report.

The recommendations (i) – (iii) and (v) – (viii) were each moved and seconded en bloc, as follows:

Recommendations (i), (ii) and (iii)

It was moved by Councillor Potter and seconded by Councillor Oxley that Council adopts the recommendations shown in the revised Annex A of the report.

Resolved

1.      That the Council appoints those Committees indicated in the revised Annex A of the report

2.      That the size of the Committees is that specified in the revised Annex A of the report

3.      That the Council divides Committee seats between political groups in accordance with the allocation shown in the revised Annex A of the report

The resolution was carried by general affirmation.

Recommendation (iv)

With reference to recommendation (iv) of the report, Members were reminded that the Annual Meeting of Council elects the Chair and Vice Chair of Committees, with the exception of the Licensing Committee.

It was recommended that the Licencing Committee appoint its own Chair and Vice Chair at its next meeting. Nominations were then sought for the Chair and Vice Chair of Committees.

Recorded vote – Chair of Planning Committee

Councillor Potter – Councillors J Andrews, Bailey, Brackstone, Clark, Cussons, Docwra, Duncan, Frank, Mackenzie, Mason, Middleton and Potter.

Councillor P Andrews – Councillors P Andrews, Burr, Keal, Raine, Riby and Thackray.

Councillor Cleary – Councillors Arnold, Cleary, Goodrick, Graham, Hope, King, Oxley and Windress

The following recommendations (v), (vi), (vii) and (viii) were moved by Councillor J Andrews and seconded by Councillor Mason.

Recommendation (v)

That membership of the Committees be that shown at the revised Annex B of the report

Recommendation (vi)

That the membership of the Licensing Committee be the same members as appointed to the Planning Committee.

Recommendation (vii)

That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee, Planning Committee and Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution.

Recommendation (viii)

That the Chief Executive in consultation with the Head of Corporate Governance and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

The resolution was carried by general affirmation.

Resolved

(a)    That, with the exception of the Licensing Committee Chair and Vice Chair, who were to be appointed at the next Committee meeting, the Chair and Vice Chair of Committees be appointed as follows:

(b)    That membership of Committees be as indicated at Annex B to these minutes;

(c)   That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee;

(d)   That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee and Planning Committee and the Scheme of Officer Delegation be those set out in Part 3 of the Council’s Constitution

(e)   That the Chief Executive in consultation with the Head of Corporate Governance and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.