Agenda and minutes

Apologies for absence were received from Councillors Acomb, Cussons, Frank and Sanderson.

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 31 August 2017.

The minutes of the Ordinary Meeting of Council held on 31 August 2017 were presented.

Resolved

That the minutes of the Ordinary Meeting of Council held on 31 August 2017 be approved and signed by the Chairman as a correct record.

There was one item of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended):

Discussion of a matter relating to the appointment of an agency to run the recruitment process for the post of Chief Executive.

Councillor Clark had requested that the Chairman take this item as urgent business and that it should be considered in exempt.

The following interests were declared:

Councillor Paul Andrews declared a personal non-pecuniary but not prejudicial interest in agenda item 9, Policy and Resources Committee minute 25 (Town Centre CCTV System Upgrade and Extension: Request for Financial Support from the New Homes Bonus) and a personal non-pecuniary but prejudicial interest in Policy and Resources Committee minute 26 (Milton Rooms Redevelopment Project).  With the latter item, he made a statement and then the room for the discussion and vote on the matter.

Councillor Val Arnold declared a personal non-pecuniary but not prejudicial interest as a North Yorkshire County Councillor.

Councillor Burr declared a personal non-pecuniary but not prejudicial interest in agenda item 9, Policy and Resources Committee minute 25 (Town Centre CCTV System Upgrade and Extension: Request for Financial Support from the New Homes Bonus) as she owned properties in Malton and Norton and in Planning Committee minute 81 (The Ryedale Plan – Local Plan Sites Document and Policies Map) for the same reason and as a North Yorkshire County Councillor.

Councillor Cleary declared a personal non-pecuniary but not prejudicial interest in agenda item 9, Policy and Resources Committee minute 25 (Town Centre CCTV System Upgrade and Extension: Request for Financial Support from the New Homes Bonus) as he had been lobbied and Policy and Resources Committee minute 27 (Malton to Pickering Cycle Route) as Chairman of the Ryedale Cycle Forum. [As amended on 14/12/17.]

Councillor Duncan declared a personal non-pecuniary but not prejudicial interest in agenda item 9, Planning Committee minute 81 (The Ryedale Plan – Local Plan Sites Document and Policies Map) as he lived near to an allocated site and as a North Yorkshire County Councillor.

Councillor Farnell declared a personal non-pecuniary but not prejudicial interest in agenda item 9, Planning Committee minute 81 (The Ryedale Plan – Local Plan Sites Document and Policies Map) as a parish councillor for Slingsby, South Holme and Fryton.

Councillor Goodrick declared a personal non-pecuniary but not prejudicial interest in agenda item 9, Planning Committee minute 81 (The Ryedale Plan – Local Plan Sites Document and Policies Map) as a North Yorkshire County Councillor.

Councillor Ives declared a personal non-pecuniary but not prejudicial interest in agenda item 9, Policy and Resources Committee minute 25 (Town Centre CCTV System Upgrade and Extension: Request for Financial Support from the New Homes Bonus) as he had been lobbied and in Planning Committee minute 81 (The Ryedale Plan – Local Plan Sites Document and Policies Map) as he owned multiple properties in Norton.

Councillor Potter declared a personal non-pecuniary but not prejudicial interest in agenda item 9, Policy and Resources Committee minute 25 (Town Centre CCTV System Upgrade and Extension: Request for Financial Support from the New Homes Bonus) as he had been lobbied and in Policy and Resources Committee minute 27 (Malton to Pickering Cycle Route) as a cyclist.

To receive any announcements from the Chairman and/or the Head of Paid Service.

There were no announcements from the Chairman or the Chief Executive (Interim).

There were no questions on notice.

Overview and Scrutiny Committee - 27 July 2017

Minute 22 - Treasury Management Annual Report 2016-17 (page 11)

Minute 27 - Revised Local Code of Corporate Governance (page 25)

Policy and Resources Committee - 21 September 2017

Minute 25 - Town Centre CCTV System Upgrade and Extension: Request for Financial Support from the New Homes Bonus (page 41)

Minute 26 - Milton Rooms Redevelopment Project (page 51)

Minute 27 - Malton to Pickering Cycle Route (page 57)

Planning Committee - 11 October 2017

Minute 81 - The Ryedale Plan - Local Plan Sites Document and Policies Map (minute to follow, report at page 113)

Overview and Scrutiny Committee - 27 July 2017

Minute 22 – Treasury Management Annual Report 2016-17

It was moved by Councillor Clark and seconded by Councillor Thornton that the following recommendations of the Overview and Scrutiny Committee be approved and adopted.

That Council is recommended to:

(i)            Note the annual treasury management report for 2016/17; and

(ii)          Approve the actual 2016/17 prudential and treasury indicators in this report

Upon being put to the vote the motion was carried.

Resolved

That Council:

(i)         Note the annual treasury management report for 2016/17; and

(ii)        Approve the actual 2016/17 prudential and treasury indicators in                 this report

Voting Record

26 For

0 Against

0 Abstentions

Minute 27 – Revised Local Code of Corporate Governance

It was moved by Councillor Clark and seconded by Councillor Potter that the following recommendations of the Overview and Scrutiny Committee be approved and adopted.

That Council be recommended:

       That the updated Local Code of Corporate Governance be approved.

Upon being put to the vote the motion was carried.

Resolved

That the updated Local Code of Corporate Governance be approved.

Voting Record

26 For

0 Against

0 Abstentions

Policy and Resources Committee - 21 September 2017

Minute 25 – Town Centre CCTV System Upgrade and Extension: Request for Financial Support from the New Homes Bonus

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

That Council be recommended to approve:

(i)         A £22,000 grant for Ryedale Cameras In Action for the town centre CCTV system upgrade, £19,100 to be funded from the New Homes Bonus Reserve and £2,900 from the s106 relating to the provision and / or improvement to youth and / or adult sports facilities within the vicinity of the land within Norton and Malton.

(ii)        That RDC will not be involved in the purchase or administration of the town centre CCTV system upgrade and will not be involved in the administration of the system or payment of invoices following the upgrade.

Councillor Goodrick moved and Councillor Burr seconded the following amendment:

To add –

(iii)         Given that the CCTV system is to be used for the specific purpose of detecting crime, this authority writes as a matter of urgency to the Police and Crime Commissioner for the North Yorkshire Police and ask her for a substantial contribution towards continuing provision.

Upon being put to the vote the amendment was carried.

Recorded vote

For - Councillors Paul Andrews, Steve Arnold, Val Arnold, Bailey, Burr, Cleary, Cowling, Duncan, Farnell, Gardiner, Goodrick, Hope, Ives, Jainu-Deen, Jowitt, Di Keal, Maud, Oxley, Raper, Elizabeth Shields, Wainwright and Windress.

Against - Councillors Joy Andrews, Clark, Potter and Thornton.

Abstentions – None.

Upon being put to the vote the motion was carried.

Resolved

That Council approve:

(i)         A £22,000 grant for Ryedale Cameras In Action for the town centre CCTV system upgrade, £19,100 to be funded from the New Homes Bonus  ...  view the full minutes text for item 45.

To appoint a representative to the Yorkshire Leaders' Board.

Council considered the appointment of a representative to the Yorkshire Leaders' Board.

Councillor Ives moved and Councillor Steve Arnold seconded the following motion:

“If the Council has a Leader, then the Leader represent the Council on the Yorkshire Leaders’ Board, with the Chairman of the Policy and Resources Committee as substitute, or the Vice Chairman where the same person holds both positions.

If the Council has not got a Leader, then the Chairman of the Policy and Resources Committee is the representative, with the Vice Chairman of the Policy and Resources Committee as substitute.”

Councillor Clark moved and Councillor Potter seconded the following amendment:

“This decision be referred to the Constitution Working Party for consideration.”

Upon being put to the vote the amendment was carried.

Recorded vote

For - Councillors Joy Andrews, Paul Andrews, Burr, Clark, Cowling, Hope, Jowitt, Di Keal, Maud, Potter, Raper, Elizabeth Shields, Thornton, Wainwright and Windress.

Against - Councillors Cleary, Duncan, Farnell, Gardiner, Goodrick, Ives, Jainu-Deen and Oxley.

Abstentions – Councillor Val Arnold.

Upon being put to the vote the motion was carried.

            Resolved

That this decision be referred to the Constitution Working Party for consideration.

Voting Record

19 For

4 Against

2 Abstentions

There was one item of urgent business.

The Chairman moved and Councillor Cowling seconded that the item of urgent business be dealt with in exempt session.

Resolved

That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the item of urgent business as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

Council considered a matter relating to the appointment of an agency to run the recruitment process for the post of Chief Executive.

Advice was provided by the Monitoring Officer and it was agreed that a briefing paper prepared by the Monitoring Officer and the Section 151 Officer be circulated to Members.

Councillor Wainwright moved and Councillor Ives seconded the following motion:

“That the Council continue with the recruitment process.”

Upon being put to the vote the motion was carried.

Resolved

That the Council continue with the recruitment process.

Voting Record

19 For

0 Against

5 Abstentions

The Chairman thanked all officers involved in preparing reports and making arrangements for the meeting for their hard work.

There being no other business, the meeting closed at 9.50pm.