Agenda item

(a)        Committees for 2021/22

 

(b)        The allocation of seats on Committees between political groups

 

(c)        The appointment of Chairmen and Vice Chairmen of Committees

 

(d)        The appointment of Members to Committees

The Head of Corporate Governance and Monitoring Officer submitted a report which detailed the following:

 

A.         Committees for 2021-2022

 

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A of the report.

 

B.         The Allocation of Seats on Committees between Political Groups and the Appointment of Members to Committees

 

            Ryedale District Council is to be treated as being divided into different political groups for the purposes of the Local Government and Housing Act 1989, because at least one political group has been constituted in the prescribed way.

           

The Local Government & Housing Act 1989 and associated regulations, requires the distribution of seats on Committees and Sub-Committees to be on the basis of political proportionality so far as it is “reasonably practicable” between the political groups of the Council unless every Member of the Council agrees that some other basis of allocation should be used.

 

Members considered the recommendations in the report.

 

The recommendations 1-3 and 5-8 were each moved and seconded en bloc, as follows:

 

Recommendations 1, 2 and 3

 

It was moved by Councillor Clark and seconded by Councillor Potter that Council adopts the recommendations shown at Annex A of the report.

 

Resolved

 

1.         That the Council appoints those Committees indicated at Annex A of the report

2.         That the size of the Committees is that specified in Annex A of the report

3.         That the Council divides Committee seats between political groups in accordance with the allocation shown at Annex A of the report

 

The resolution was carried by general affirmation.

 

Recommendation 4

 

With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elects the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.

 

It was recommended that the Licencing Committee appoint its own Chairman and Vice Chairman at its next meeting.

 

Nominations were then sought for the Chairmen and Vice Chairmen of Committees.

 

Roles	Nominee	Proposer	Seconder	Voting record	Outcome
Chairman of Policy and Resources	Cllr Clark	Cllr J Andrews	Cllr Burr	16 For 14 Against	Cllr Clark elected
Vice Chairman of Policy and Resources	Cllr Keal	Cllr Burr	Cllr Frank	17 For 13 Against	Cllr Keal elected
Chairman of Planning	Cllr Goodrick Cllr P Andrews	Cllr Cleary   Cllr Burr	Cllr Windress Cllr Thackray	15 Cllr Goodrick 15 Cllr P Andrews*	Cllr P Andrews elected*
Vice Chairman of Planning	Cllr Windress Cllr Potter	Cllr Goodrick Cllr Clark	Cllr Cleary   Cllr Burr	13 Cllr Windress 17 Cllr Potter	Cllr Potter elected
Chairman of Overview and Scrutiny	Cllr Middleton	Cllr Keal	Cllr Mason	18 For 11 Against 1 Abstain	Cllr Middleton elected
Vice Chairman of Overview and Scrutiny	Cllr Wass	Cllr Clark	Cllr Potter	18 For 12 Against	Cllr Wass elected

 

*Chairman’s casting vote

 

Recorded votes are detailed in Annex A.

 

            Recommendations 5, 6, 7 and 8

 

            The following recommendations 5, 6, 7 and 8 were moved by Councillor Clark      and seconded by Councillor Potter.

 

            Recommendation 5

 

That membership of the Committees be that shown at Annex B of the report with the addition of the Councillors named by the Chairman of the Council

 

Recommendation 6

 

That the membership of the Licensing Committee be the same members as appointed to the Planning Committee.

 

Recommendation 7

 

That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee, Planning Committee and Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution.

 

Recommendation 8

 

That the Chief Executive in consultation with the Head of Corporate Governance and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

 

The resolution was carried by general affirmation.

 

Resolved

 

(a)        That, with the exception of the Licensing Committee Chairman and Vice Chairman, who were to be appointed at the next Committee meeting, the Chairmen and Vice Chairmen of Committees be appointed as follows:

 

            Policy and Resources Committee

 

            (i)         Chairman                    Councillor Clark

            (ii)        Vice Chairman            Councillor Keal

 

            Planning Committee

 

            (i)         Chairman                    Councillor P Andrews

            (ii)        Vice Chairman            Councillor Potter

 

            Overview and Scrutiny Committee

 

            (i)         Chairman                    Councillor Middleton

            (ii)        Vice Chairman            Councillor Wass

 

(b)        That membership of Committees be as indicated at Annex B to these minutes;

 

(c)        That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee;

 

(d)        That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee and Planning Committee and the Scheme of Officer Delegation be those set out in Part 3 of the Council’s Constitution

 

(e)        That the Chief Executive in consultation with the Head of Corporate Governance and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.