Agenda item

(a)  Committees for 2020/21

 

(b)  The allocation of seats on Committees between political groups

 

(c)  The appointment of Chairmen and Vice Chairmen of Committees

 

(d)  The appointment of Members to Committees

The Head of Corporate Governance and Monitoring Officer submitted a report which detailed the following:

 

A.         Committees for 2020-2021

 

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A of the report.

 

B.         The Allocation of Seats on Committees between Political Groups and the Appointment of Members to Committees

 

Ryedale District Council is to be treated as being divided into different political groups for the purposes of the Local Government and Housing Act 1989, because at least one political group has been consulted in the prescribed way.

 

The Local Government & Housing Act 1989 and associated regulations, requires the distribution of seats on Committees and Sub-Committees to be on the basis of political proportionality so far as it is “reasonably practicable” between the political groups of the Council unless every Member of the Council agrees that some other basis of allocation should be used.

 

Members considered the recommendations in the report.

 

The recommendations 1-3 and 5-6 were each moved and seconded en bloc, as follows:

 

Recommendation 1, 2 and 3

 

It was moved by Councillor Duncan and seconded by Councillor King that Council adopts the recommendations shown at Annex A of the report,

 

            Resolved

1.         That Council appoints those Committees indicated at Annex A of the report

2.         That the size of the Committees is that specified in Annex A of the report

3.         That the Council divides Committee seats between political groups in accordance with the allocation shown at Annex A of the report

           

            Voting record

            Unanimous

 

            Recommendation 4

 

With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elected the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.

 

It was recommended that the Licencing Committee appoint its own Chairman and Vice Chairman at its next meeting.

 

Nominations were then sought for the Chairmen and Vice Chairmen of Committees.

 

Role	Nominee	Proposer	Seconder	Voting record	Outcome
Chairman of Policy and Resources	Cllr Duncan   Cllr J Andrews	Cllr Arnold   Cllr Clark	Cllr Oxley   Cllr Burr	15 Cllr Duncan* 15 Cllr J Andrews	Cllr Duncan elected
Chairman of Planning	Cllr Goodrick Cllr P Andrews	Cllr Duncan   Cllr Clark	Cllr Arnold   Cllr Thackray	15 Cllr Goodrick* 15 Cllr P Andrews	Cllr Goodrick elected
Vice Chairman of Planning	Cllr Windress Cllr Potter	Cllr Duncan   Cllr Clark	Cllr Arnold   Cllr Riby	16 Cllr Windress 14 Cllr Potter	Cllr Windress elected
Chairman of Overview and Scrutiny	Cllr Raper   Cllr Keal	Cllr Duncan   Cllr Mason	Cllr Arnold   Cllr Frank	16 Cllr Raper 14 Cllr Keal	Cllr Raper elected
Vice Chairman of Overview and Scrutiny	Cllr Middleton Cllr Brackstone	Cllr Duncan   Cllr Clark	Cllr King   Cllr J Andrews	15 Cllr Middleton* 15 Cllr Brackstone	Cllr Middleton elected

 

*Chairman’s casting vote

 

Recorded votes are detailed in Annex A.

 

Recommendations 5, 6, 7 and 8

 

The following recommendations 5, 6, 7 and 8 were moved by Councillor Duncan and seconded by Councillor Arnold.

 

Recommendation 5

 

That membership of the Committees be that as shown at Annex B of the report with the addition of the Councillors named by the Chairman of the Council

 

Recommendation 6

 

That membership of the Licencing Committee be the same members as appointed to the Planning Committee.

 

Recommendation 7

 

That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee, Planning Committee and the Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution.

 

Recommendation 8

 

That the Chief Executive in consultation with the Head of Corporate Governance and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

 

Voting record

Unanimous

 

Resolved

 

(a)        That, with the exception of the Licensing Committee Chairman and Vice Chairman, who were to be appointed at the next Committee meeting, the Chairmen and Vice Chairmen of Committees be appointed as follows:

 

            Policy and Resources Committee

 

            (i)         Chairman                    Councillor Duncan

            (ii)        Vice Chairman            Councillor Arnold

 

            Planning Committee

 

            (i)         Chairman                    Councillor Goodrick

            (ii)        Vice Chairman            Councillor Windress

 

            Overview and Scrutiny Committee

 

            (i)         Chairman                    Councillor Raper

            (ii)        Vice Chairman            Councillor Middleton

 

(b)        That membership of Committees be as indicated at Annex B to these minutes;

 

(c)        That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee;

 

(d)        That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee and Planning Committee and the Scheme of Officer Delegation be those set out in Part 3 of the Council’s Constitution

 

(e)        That the Chief Executive in consultation with the Head of Corporate Governance and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.