Agenda item
The allocation of seats on Committees between political groups and the appointment of Members to Committees
(a) Committees for 2020/21
(b) The allocation of seats on Committees between political groups
(c) The appointment of Chairmen and Vice Chairmen of Committees
(d) The appointment of Members to Committees
Minutes:
The Head of Corporate Governance and Monitoring Officer submitted a report which detailed the following:
A. Committees for 2020-2021
In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A of the report.
B. The Allocation of Seats on Committees between Political Groups and the Appointment of Members to Committees
Ryedale District Council is to be treated as being divided into different political groups for the purposes of the Local Government and Housing Act 1989, because at least one political group has been consulted in the prescribed way.
The Local Government & Housing Act 1989 and associated regulations, requires the distribution of seats on Committees and Sub-Committees to be on the basis of political proportionality so far as it is “reasonably practicable” between the political groups of the Council unless every Member of the Council agrees that some other basis of allocation should be used.
Members considered the recommendations in the report.
The recommendations 1-3 and 5-6 were each moved and seconded en bloc, as follows:
Recommendation 1, 2 and 3
It was moved by Councillor Duncan and seconded by Councillor King that Council adopts the recommendations shown at Annex A of the report,
Resolved
1. That Council appoints those Committees indicated at Annex A of the report
2. That the size of the Committees is that specified in Annex A of the report
3. That the Council divides Committee seats between political groups in accordance with the allocation shown at Annex A of the report
Voting record
Unanimous
Recommendation 4
With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elected the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.
It was recommended that the Licencing Committee appoint its own Chairman and Vice Chairman at its next meeting.
Nominations were then sought for the Chairmen and Vice Chairmen of Committees.
Role |
Nominee |
Proposer |
Seconder |
Voting record |
Outcome |
Chairman of Policy and Resources |
Cllr Duncan
Cllr J Andrews |
Cllr Arnold
Cllr Clark |
Cllr Oxley
Cllr Burr |
15 Cllr Duncan* 15 Cllr J Andrews
|
Cllr Duncan elected |
Chairman of Planning |
Cllr Goodrick Cllr P Andrews |
Cllr Duncan
Cllr Clark |
Cllr Arnold
Cllr Thackray |
15 Cllr Goodrick* 15 Cllr P Andrews |
Cllr Goodrick elected |
Vice Chairman of Planning |
Cllr Windress Cllr Potter |
Cllr Duncan
Cllr Clark |
Cllr Arnold
Cllr Riby |
16 Cllr Windress 14 Cllr Potter |
Cllr Windress elected |
Chairman of Overview and Scrutiny |
Cllr Raper
Cllr Keal |
Cllr Duncan
Cllr Mason |
Cllr Arnold
Cllr Frank |
16 Cllr Raper 14 Cllr Keal |
Cllr Raper elected |
Vice Chairman of Overview and Scrutiny |
Cllr Middleton Cllr Brackstone |
Cllr Duncan
Cllr Clark |
Cllr King
Cllr J Andrews |
15 Cllr Middleton* 15 Cllr Brackstone |
Cllr Middleton elected |
*Chairman’s casting vote
Recorded votes are detailed in Annex A.
Recommendations 5, 6, 7 and 8
The following recommendations 5, 6, 7 and 8 were moved by Councillor Duncan and seconded by Councillor Arnold.
Recommendation 5
That membership of the Committees be that as shown at Annex B of the report with the addition of the Councillors named by the Chairman of the Council
Recommendation 6
That membership of the Licencing Committee be the same members as appointed to the Planning Committee.
Recommendation 7
That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee, Planning Committee and the Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution.
Recommendation 8
That the Chief Executive in consultation with the Head of Corporate Governance and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.
Voting record
Unanimous
Resolved
(a) That, with the exception of the Licensing Committee Chairman and Vice Chairman, who were to be appointed at the next Committee meeting, the Chairmen and Vice Chairmen of Committees be appointed as follows:
Policy and Resources Committee
(i) Chairman Councillor Duncan
(ii) Vice Chairman Councillor Arnold
Planning Committee
(i) Chairman Councillor Goodrick
(ii) Vice Chairman Councillor Windress
Overview and Scrutiny Committee
(i) Chairman Councillor Raper
(ii) Vice Chairman Councillor Middleton
(b) That membership of Committees be as indicated at Annex B to these minutes;
(c) That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee;
(d) That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee and Planning Committee and the Scheme of Officer Delegation be those set out in Part 3 of the Council’s Constitution
(e) That the Chief Executive in consultation with the Head of Corporate Governance and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.
Supporting documents: