Agenda item

(a)   Committees for 2019/2020

 

(b)  The allocation of seats on Committees between political groups and the appointment of Members to Committees

 

(c)  The appointment of Chairmen and Vice Chairmen of Committees.

The Council Solicitor and Monitoring Officer submitted a report which detailed the following:

 

A.   Committees for 2019-2020

 

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A as presented to the Council by the Chief Executive.

 

B.   The allocation of seats on Committees between political groups and the appointment of Members to Committees

 

       Ryedale District Council was to be treated as being divided into different political groups for the purposes of the Local Government & Housing Act 1989, because at least one political group had been constituted in the prescribed way.

 

       The Local Government & Housing Act 1989 required the distribution of seats on committees and sub-committees to be on the basis of political proportionality so far as ‘reasonably practicable’ unless different provision is made in such manner prescribed by regulations and without any Member voting against them.

 

       Members considered the recommendations in the report.

 

       The recommendations 1-3 and 5-6 were each moved and seconded en bloc, as follows:

 

       Recommendation 1, 2 and 3

 

It was moved by Councillor Clark and seconded by Councillor Arnold that Council adopts the recommendations shown at Annex A of the report. 

 

Resolved

 

That Council;

1.    appoints those Committees indicated at Annex A

2.    the size of the Committees be that specified in Annex A

3.    that Committee seats be divided between political groups in accordance with the allocation shown in Annex A

 

Voting record

Unanimous

 

The following recommendations were the put to the meeting.

 

Recommendation 4

 

With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elected the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.

 

It was recommended that the Licensing Committee appoint its own Chairman and Vice-Chairman at its next meeting.

 

Nominations were then sought for the Chairmen and Vice Chairmen of Committees.

 

Role	Nominee	Proposer	Seconder	Voting record	Outcome
Chairman of Policy & Resources	Cllr Duncan	Cllr Arnold	Cllr Bailey	24 For 4 Against 1 Abstention	Cllr Duncan elected
Vice Chairman of Policy & Resources	Cllr Arnold	Cllr Duncan	Cllr Bailey	22 For 5 Against 1 abstention	Cllr Arnold elected
Chairman of Overview & Scrutiny	Cllr Clark	Cllr Potter	Cllr J Andrews	28 For 1 Abstention	Cllr Clark elected
Vice Chairman of Overview & Scrutiny	Cllr Brackstone   Cllr Keal	Cllr Clark     Cllr Mason	Cllr J Andrews   Cllr Burr	21 Cllr Brackstone   8 Cllr Keal	Cllr Brackstone elected
Chairman of Planning	Cllr Goodrick   Cllr P Andrews	Cllr Duncan     Cllr Burr	Cllr Bailey     Cllr Thackray	22 Cllr Goodrick   7 Cllr P Andrews	Cllr Goodrick elected
Vice Chairman of Planning	Cllr Windress   Cllr P Andrews	Cllr Arnold     Cllr Burr	Cllr Raper     Cllr Mason	Cllr Windress 22 Cllr P Andrews 7	Cllr Windress elected

 

Recommendation 5

 

That the membership of the Committees be that as shown at Annex B of the report as circulated at the meeting with the addition of the councillors named by the Chairman of the Council.

 

Recommendation 6

 

That membership of the Licensing Committee be the same members as appointed to the Planning Committee

 

Recommendation 7

 

That the terms of reference of the Policy & Resources Committee, Licensing Committee, Overview & Scrutiny Committee, Planning Committee and the Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution as amended.

 

Recommendation 8

 

That the Chief Executive in consultation with the Council Solicitor and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

 

Voting record

Passed with the unanimous consent of the meeting.

 

Resolved

 

(a)  That, with the exception of the Licensing Committee Chairman and Vice Chairman, who were to be appointed at the next Committee meeting, the Chairmen and Vice-Chairmen of Committees be appointed as follows:

 

                    Policy and Resources Committee

 

                   (i)      Chairman                    Councillor Duncan

                   (ii)      Vice-Chairman          Councillor Arnold

 

                    Overview & Scrutiny Committee

 

                    (i)      Chairman                    Councillor Clark

                    (ii)     Vice-Chairman           Councillor Brackstone

 

                    Planning Committee

 

                    (i)      Chairman                    Councillor Goodrick

                    (ii)     Vice-Chairman           Councillor Windress

 

b)    That membership of Committees be as indicated at Annex A to these minutes;

 

(c)  That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee;

 

            (d)  That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee and Planning Committee and the Scheme of Officer Delegation be those as set out in Part 3 of the Council’s Constitution;

           

(e)   That the Chief Executive in consultation with the Council Solicitor and Monitoring Officer be authorised to make consequential amendments to the Constitution arising from the changes referred to above