Agenda item

Policy and Resources Committee – 15 November 2018

 

Minute 49 – Malton Livestock Market (page 13)

 

Minute 50 – Additional Funding for a Flood Risk Management Project Manager and RDC’s Flood Grant Fund (page 21)

 

Minute 51 – Localisation of Council Tax Support Scheme (page 31)

 

Minute 52 – Introduction of Civil Penalties Notices for all Housing Act Offences (page 37)

 

Minute 53 – Appointment of a Deputy Electoral Registration Officer (page 73)

 

Minute 54 – Financial Strategy 2018-2023 (page 79)

 

Minute 55 – Revenue Budget Monitoring (page 95)

 

Minute 56 – Corporate Peer Challenge Revisit Feedback Report (page 103)

 

Minute 57 – Timetable of Meetings 2019/20 (page 137)

 

Policy and Resources Committee – 29 November 2018 (minutes to follow, reports attached)

 

Minute 66 – Update on One Public Estate (OPE) Programme – Public Service Hub and Ryedale House Site (page 143)

 

Note:  Exempt Information

 

Certain information in appendix 2 of the above report is considered to be exempt as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended). The information relates to the financial or business affairs of any particular person (including the authority holding that information).

 

Minute 67 – Financial Strategy 2018-23 (page 173)

 

Minute 68 – Temporary Appointment of a Deputy Chief Executive(page 181)

 

Overview and Scrutiny Committee – 22 November 2018

 

Minute 57 – Treasury Management Annual Report 2017-18 (page 187)

 

Minute 58 – Treasury Management Mid-Year Review (page 201)

Policy and Resources Committee – 15 November 2018

 

Minute 49 – Malton Livestock Market

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

(i) That Council makes available up to £50k from reserves to commission an independent options appraisal report (comprised of up to two stages) to determine the viability of a relocated livestock market and recommend a preferred option (including not moving forward).

 

(ii)On completion of the Stage 1 options appraisal report (if a positive outcome is received) the Council’s Specialist Services Lead, in consultation with the Chairman of Policy and Resources Committee, is delegated to proceed to authorise further work on the Stage 2 options appraisal. In the event of an unfavourable or unclear outcome of the Stage 1 options appraisal process, the matter shall be referred back to Members of the Policy and Resources Committee for further consideration

 

(iii)That the final outcome of the Stage 1 and Stage 2 options appraisal process be the subject of a further officer report to a future meeting of the Policy and Resources Committee and Council.

 

Councillor Clark moved and Councillor Thornton seconded the following amendment:

 

“To renumber (i) as (i) (a) and add (i) (b):

 

‘The appraisal to cover a ‘food hub’ including an abattoir.’”

 

Upon being put to the vote the amendment was carried.

 

Recorded Vote

For

Councillors Acomb, Joy Andrews, Steve Arnold, Burr, Clark, Cleary, Cowling, Farnell, Frank, Gardiner, Hope, Ives, Jowitt, Di Keal, Maud, Oxley, Potter, Thornton and Windress.

 

Against

Councillors Val Arnold, Sanderson and Wainwright.

 

Abstentions

Councillors Paul Andrews, Bailey, Duncan, Goodrick, Raper and Elizabeth Shields.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

(i) (a)        That Council makes available up to £50k from reserves to commission an independent options appraisal report (comprised of up to two stages) to determine the viability of a relocated livestock market and recommend a preferred option (including not moving forward).

 

(b)        The appraisal to cover a ‘food hub’ including an abattoir.

 

(ii)On completion of the Stage 1 options appraisal report (if a positive outcome is received) the Council’s Specialist Services Lead, in consultation with the Chairman of Policy and Resources Committee, is delegated to proceed to authorise further work on the Stage 2 options appraisal. In the event of an unfavourable or unclear outcome of the Stage 1 options appraisal process, the matter shall be referred back to Members of the Policy and Resources Committee for further consideration

 

(iii)That the final outcome of the Stage 1 and Stage 2 options appraisal process be the subject of a further officer report to a future meeting of the Policy and Resources Committee and Council.

 

Voting Record

25 For

2 Against

1 Abstentions

 

Councillors Paul Andrews and Wainwright requested that their votes against be recorded and Councillor Cleary requested that his abstention be recorded.

 

Minute 50 – Additional Funding for a Flood Risk Management Project Manager and RDC’s Flood Grant Fund

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council:

 

a) Approves additional revenue funding of £13,000 to support a shared one year fixed term contract for a joint Flood Risk Management Project Manager with NYCC; and

b) Approves £20,000 additional funding into the current Flood Grant Fund from reserves.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council:

 

a) Approves additional revenue funding of £13,000 to support a shared one year fixed term contract for a joint Flood Risk Management Project Manager with NYCC; and

b) Approves £20,000 additional funding into the current Flood Grant Fund from reserves.

 

Voting Record

21 For

0 Against

0 Abstentions

 

Minute 51 – Localisation of Council Tax Support Scheme

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council approves:

 

(i)            a Local Council Tax Support Scheme for 2019/20 to include a minimum payment of 8.5%, and with the changes proposed:- disregard payments paid by the Thalidomide Trust, disregard payments paid by the Infected Blood Schemes, disregard payments paid by either WLMEF & LET and disregard the new Bereavement Support payments.

 

(ii)          to authorise the Finance Manager in consultation with the Chairman of Policy and Resources Committee to undertake the necessary consultation work to design a scheme for 2020/21, in light of the experience in previous years, to be presented to Policy and Resources Committee in December 2019.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

       That Council approves:

 

(i)            a Local Council Tax Support Scheme for 2019/20 to include a minimum payment of 8.5%, and with the changes proposed:- disregard payments paid by the Thalidomide Trust, disregard payments paid by the Infected Blood Schemes, disregard payments paid by either WLMEF & LET and disregard the new Bereavement Support payments.

 

(ii)          to authorise the Finance Manager in consultation with the Chairman of Policy and Resources Committee to undertake the necessary consultation work to design a scheme for 2020/21, in light of the experience in previous years, to be presented to Policy and Resources Committee in December 2019.

 

Voting Record

21 For

0 Against

0 Abstentions

 

Minute 52 – Introduction of Civil Penalties Notices for all Housing Act Offences

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council is recommended to:

 

(i) Consider the new powers in line with Government guidance.

 

(ii) Approve the policies attached to the report.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council:

 

(i) Notes the new powers in line with Government guidance.

 

(ii) Approves the policies attached to the report.

 

Voting Record

20 For

1 Against

0 Abstentions

 

Councillor Paul Andrews requested that his vote against the motion be recorded.

 

Minute 53 – Appointment of a Deputy Electoral Registration Officer

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council be recommended:

 

That the Democratic Services Manager be appointed as the Deputy Electoral Registration Officer (ERO).

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That the Democratic Services Manager be appointed as the Deputy Electoral Registration Officer (ERO).

 

Voting Record

21 For

0 Against

0 Abstentions

 

Minute 54 – Financial Strategy 2018-2023

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council be recommended:

 

That the report be noted and in particular it be noted that it will continue to develop over the next few weeks as part of the timescales set out in Appendix 1 of the report.

 

To specifically to note or comment on the assumptions made so far regarding:

 

-     Confirmation of the Objective of the Financial Strategy (6.7)

-     The preparation of ‘best’, ‘mid’ and ‘worst’ scenarios for future consideration by Members (6.8)

-     Interest rates (7.1)

-     Pay and Price Inflation (7.3 – 7.4)

-     Transitional Grant (7.6)

-     Business Rates (7.9 – 7.11)

-     New Homes Bonus (7.15)

-     Specific Grants (7.19)

-     Council Tax (7.20 – 7.23)

-     Service income (7.25)

-     Pension Arrangements (7.27)

-     Debt Charges (7.30 – 7.31)

-     General Balances (7.32 – 7.33)

-     Earmarked Reserves (7.35)

-     Costs and income (section 8)

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That the report be noted and in particular it be noted that it will continue to develop over the next few weeks as part of the timescales set out in Appendix 1 of the report.

 

That the assumptions made so far be noted regarding:

 

-     Confirmation of the Objective of the Financial Strategy (6.7)

-     The preparation of ‘best’, ‘mid’ and ‘worst’ scenarios for future consideration by Members (6.8)

-     Interest rates (7.1)

-     Pay and Price Inflation (7.3 – 7.4)

-     Transitional Grant (7.6)

-     Business Rates (7.9 – 7.11)

-     New Homes Bonus (7.15)

-     Specific Grants (7.19)

-     Council Tax (7.20 – 7.23)

-     Service income (7.25)

-     Pension Arrangements (7.27)

-     Debt Charges (7.30 – 7.31)

-     General Balances (7.32 – 7.33)

-     Earmarked Reserves (7.35)

-     Costs and income (section 8)

 

Voting Record

14 For

0 Against

7 Abstentions

 

Minute 55 – Revenue Budget Monitoring

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

It is recommended that:

 

(i) Council endorses the actions of officers and notes the contents of the report.

 

Upon being put to the vote the motion was carried.

 

Members recorded their thanks to the Chief Finance Officer and his team for their work on all of the financial reports.

 

Resolved

 

That:

 

(i)  Council endorses the actions of officers and notes the contents of the report.

 

Voting Record

20 For

0 Against

0 Abstentions

 

Minute 56 – Corporate Peer Challenge Revisit Feedback Report

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council be recommended to:

 

(i) Note the content of the Corporate Peer Review Revisit report, which was attached at appendix 1 of the report.

 

(ii) Note the key areas of development that have been highlighted to the Chief Executive by the Lead Reviewer.

 

(iii) Approve the proposed actions for addressing areas of development outlined at paragraph 6.4 – 6.7.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council:

 

(i) Note the content of the Corporate Peer Review Revisit report, which was attached at appendix 1 of the report.

 

(ii) Note the key areas of development that have been highlighted to the Chief Executive by the Lead Reviewer.

 

(iii) Approve the proposed actions for addressing areas of development outlined at paragraph 6.4 – 6.7.

 

Voting Record

14 For

0 Against

7 Abstentions

 

Minute 57 – Timetable of Meetings 2019/20

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council be recommended to approve the timetable of meetings for 2019-2020, attached as Annex A to the report.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council approve the timetable of meetings for 2019-2020, attached as Annex A to the report.

 

Voting Record

21 For

0 Against

0 Abstentions

 

Policy and Resources Committee – 29 November 2018

 

Minute 66 – Update on One Public Estate (OPE) Programme – Public Service Hub and Ryedale House Site

 

A procedural motion was moved by Councillor Ives and seconded by Councillor Steve Arnold that appendix 2 of the above report be treated as exempt as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended). The information relates to the financial or business affairs of any particular person (including the authority holding that information).

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That appendix 2 of the above report be treated as exempt as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 

Voting Record

27 For

0 Against

0 Abstentions

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council be recommended to approve that:

 

a)  A full financial assessment is completed for the development of a PSH for Ryedale.

b)  Alternative options are investigated for the development of a PSH for Ryedale and the Ryedale House site.

c)  No further progress on the project for the development of the RH site is made until a decision is made on the options for the PSH project.

 

Councillor Oxley moved and Councillor Goodrick seconded the following amendment:

 

“To add to b), ‘with a preference for the development of the Ryedale House site.’”

 

Upon being put to the vote the amendment was carried.

 

Voting Record

15 For

12 Against

1 Abstentions

 

Councillor Burr moved and Councillor Paul Andrews seconded the following further amendment:

 

“Delete a), b) and c) and substitute:

 

‘No further progress be made on the relocation of this council and a report be submitted to P&R on the options for the refurbishment of Ryedale House.’”

 

Upon being put to the vote the further amendment was lost.

 

Voting Record

10 For

18 Against

0 Abstentions

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council approve that:

 

a)  A full financial assessment is completed for the development of a PSH for Ryedale.

b)  Alternative options are investigated for the development of a PSH for Ryedale and the Ryedale House site, with a preference for the development of the Ryedale House site.

c)  No further progress on the project for the development of the RH site is made until a decision is made on the options for the PSH project.

 

Voting Record

19 For

5 Against

4 Abstentions

 

Minute 67 – Financial Strategy 2018-23

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council notes the contents of the report, and in particular to note that it will continue to develop over the next few weeks as part of the timescales set out in Appendix 1. Council is also asked specifically to note or comment on:

 

-        Proposed change to the Objectives of the Financial Strategy (6.2)

-        Proposal to redefine the Council’s reserves (7.5)

-        Content of the Council’s Budget Consultation (section 8)

 

Councillor Thornton moved and Councillor Potter seconded the following amendment:

 

“To add to Section 6.1 point 1: ‘to include climate change.’”

 

Upon being put to the vote the amendment was lost.

 

Recorded Vote

For

Councillors Joy Andrews, Paul Andrews, Burr, Clark, Potter, Elizabeth Shields and Thornton.

 

Against

Councillors Acomb, Steve Arnold, Val Arnold, Cleary, Duncan, Gardiner, Goodrick, Hope, Ives, Maud, Raper, Wainwright and Windress.

 

Abstentions

Councillor Jowitt.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council notes the contents of the report, and in particular notes that it will continue to develop over the next few weeks as part of the timescales set out in Appendix 1. Council also specifically notes:

 

-        Proposed change to the Objectives of the Financial Strategy (6.2)

-        Proposal to redefine the Council’s reserves (7.5)

-        Content of the Council’s Budget Consultation (section 8)

 

Voting Record

17 For

4 Against

0 Abstentions

 

Minute 68 – Temporary Appointment of a Deputy Chief Executive

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council be recommended:

 

That delegation of recruitment for the vacant Deputy Chief Executive role be given to the Chief Executive with the following caveats:

 

·           The appointment is made for a maximum period of 12 months.

·           That recruitment and the appointment proceeds quickly so an appointment is in place prior to district and parish elections.

·           Any future permanent senior appointment would revert to the responsibility of Council.

·           That Elected Members have the opportunity to inform the recruitment process and the Chief Executive’s decision-making.

·           That the workforce have the opportunity to inform the recruitment process and the Chief Executive’s decision-making.

 

Upon being put to the vote the motion was lost.

 

Recorded Vote

For

Councillors Acomb, Paul Andrews, Steve Arnold, Val Arnold, Bailey, Burr, Cleary, Frank, Gardiner, Ives, Jowitt and Oxley.

 

Against

Councillors Joy Andrews, Clark, Cowling, Duncan, Farnell, Goodrick, Hope, Di Keal, Maud, Potter, Elizabeth Shields, Thornton, Wainwright and Windress.

 

Abstentions

Councillor Raper.

 

Overview and Scrutiny Committee – 22 November 2018

 

Minute 57 – Treasury Management Annual Report 2017-18

 

It was moved by Councillor Clark and seconded by Councillor Acomb that the following recommendations of the Overview and Scrutiny Committee be approved and adopted.

 

That Council is recommended to:

 

(i)         Note the annual treasury management report for 2017/18 and;

 

(ii)        Approve the actual 2017/18 prudential and treasury indicators in this report.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council:

 

(i)         Note the annual treasury management report for 2017/18 and;

 

(ii)        Approve the actual 2017/18 prudential and treasury indicators in this report.

 

Voting Record

21 For

0 Against

0 Abstentions

 

Minute 58 – Treasury Management Mid-Year Review

 

It was moved by Councillor Clark and seconded by Councillor Acomb that the following recommendations of the Overview and Scrutiny Committee be approved and adopted.

 

It is recommended that Council:

(i)        Receive this report, and

(ii)       Note the mid-year performance of the in-house managed funds to date; and

(iii)      Note the update regarding NYCC Treasury services and sweeping.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council:

           

(i)        Receive this report, and

(ii)       Note the mid-year performance of the in-house managed funds to date; and

(iii)      Note the update regarding NYCC Treasury services and sweeping.

 

Voting Record

21 For

0 Against

0 Abstentions