Agenda item

a)    Committees for 2018/2019

b)    The allocation of seats on Committees between political groups and the appointment of Members to Committees

c)    The appointment of Chairmen and Vice Chairmen of Committees

The Chief Executive submitted a report (previously circulated) which detailed the following:

 

A. Committees for 2018-2019

 

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A or alternative option as presented to the Council by the Chief Executive (Interim).

 

B. The allocation of seats on Committees between political groups and the appointment of Members to Committees

 

Ryedale District Council was to be treated as being divided into different political groups for the purposes of the Local Government & Housing Act 1989, because at least one political group had been constituted in the prescribed way.

 

The Local Government & Housing Act 1989 required the distribution of seats on committees and sub-committees to be on the basis of political proportionality so far as ‘reasonably practicable’ unless different provision is made in such manner prescribed by regulations and without any Member voting against them.

 

Members considered the recommendations in the report.

 

Recommendation 1

 

It was moved by Councillor Ives and seconded by Councillor Clark that the Council divide Committee seats between political groups in accordance with the allocation shown at Annex A of these minutes.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That the Council divides Committee seats between political groups as set out in Annex A of these minutes.

 

Voting record

For 26

Against 0

Abstentions 3

 

Recommendation 4

 

With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elected the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.

 

It was recommended that the Licensing Committee appoint its own Chairman and Vice-Chairman at its next meeting.

 

Nominations were then sought for the Chairmen and Vice Chairmen of Committees.

 

Role	Nominee	Proposer	Seconder	Voting Record	Outcome
Chairman of Policy & Resources	Cllr Ives	Cllr Steve Arnold	Cllr Clark	24 For 1 Against 4 Abstentions	Cllr Ives elected
Vice Chairman of Policy & Resources	Cllr Steve Arnold	Cllr Ives	Cllr Farnell	24 For 0 Against 5 Abstentions	Cllr Steve Arnold elected
Chairman of Planning	Cllr Farnell	Cllr Ives	Cllr Clark	29 For 0 Against 0 Abstentions	Cllr Farnell elected
Vice Chairman of Planning	Cllr Windress   Cllr Elizabeth Shields	Cllr Wainwright   Cllr Di Keal	Cllr Hope     Cllr Paul Andrews	17 Cllr Windress 9 Cllr Elizabeth Shields 3 Abstentions	Cllr Windress elected
Chairman of Overview& Scrutiny	Cllr Cowling   Cllr Clark	Cllr Wainwright Cllr Di Keal	Cllr Cussons   Cllr Paul Andrews	13 Cllr Cowling 14 Cllr Clark 2 Abstentions	Cllr Clark elected
Vice Chairman of Overview & Scrutiny	Cllr Acomb	Cllr Clark	Cllr Jowitt	27 For 0 Against 2 Abstentions	Cllr Acomb elected

 

Recorded vote for Chairman of Overview & Scrutiny

 

For Councillor Cowling (13 votes) - Councillors Steve Arnold, Val Arnold, Bailey, Cleary, Cowling, Cussons, Frank, Hope, Ives, Raper, Wainwright and Windress.

 

For Councillor Clark (14 votes) – Councillors Acomb, Joy Andrews, Paul Andrews, Burr, Clark, Duncan, Farnell, Goodrick, Jowitt, Di Keal, Maud, Potter, Sanderson, Elizabeth Shields and Thornton.

 

Abstentions (2 votes) – Councillors Gardiner and Oxley.

 

Names were provided by Group Leaders to populate Annex B of the report.

 

The recommendations 2-3 and 5-6 were moved and seconded en bloc, as follows:

 

Recommendation 2

 

That membership of the Committees be that shown in Annex B.

 

Recommendation 3

 

That the Membership of the Licensing Committee be the same as appointed to the Planning Committee.

 

Recommendation 5

 

That the terms of reference of the Policy & Resources Committee, Licensing Committee, Overview & Scrutiny Committee, Planning Committee and the Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution as amended.

 

Recommendation 6

 

That the Chief Executive be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

 

Upon being put to the vote, the motion was carried.

 

Voting Record

For 28

Against 0

Abstentions 0

 

Resolved

 

a)    That the Council divides Committee seats between political groups as set out in Annex A of these minutes

 

b)    That membership of Committees be as indicated at Annex B to these minutes

 

c)    That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee

 

d)    That, with the exception of the Licensing Committee Chairman and Vice Chairman, who were to be appointed at the next Committee meeting, the Chairmen and Vice-Chairmen of Committees be appointed as follows:

 

	Policy & Resources Committee
(i)	Chairman	Councillor Ives
(ii)	Vice-Chairman	Councillor Steve Arnold

 

	Planning Committee
(i)	Chairman	Councillor Farnell
(ii)	Vice-Chairman	Councillor Windress

 

	Overview & Scrutiny Committee
(i)	Chairman	Councillor Clark
(ii)	Vice-Chairman	Councillor Acomb

 

e)  That the terms of reference of the Policy & Resources Committee, Licensing Committee, Overview & Scrutiny Committee and Planning Committee and the Scheme of Officer Delegation be those as set out in Part 3 of the Council’s Constitution

 

f)   That the Chief Executive be authorised to make consequential amendments to the Constitution arising from the changes referred to above.