Agenda item

1.         Proposed by Councillor Paul Andrews and seconded by Councillor Jowitt

 

1.            Standing Order 14.2 be waived so as to allow the following motion to be debated notwithstanding that a similar motion was not approved by Ryedale District Council at its meeting on 6^th July last and notwithstanding that unless Standing Orders are waived, the six months rule will apply.

 

2.         This Council resolves to task Officers with the preparation of a brief for consultants to represent the Council at the Examination In Public of the Joint Minerals and Waste Plan. This will help to gauge the availability of consultants and the level of potential cost. The brief shall be drafted by the Head of Planning and will be consistent with the representations made by this Council to the plan. The brief will be agreed in consultation with group leaders. It is also resolved that the Head of Planning, in consultation with group leaders be given authority to appoint suitable consultants.

 

The reasons for the motion are as follows:

 

a)    Ryedale District Council has made representations on the plan.  Some of the representations have been taken into account to a greater or lesser extent: others, not.  Members should wish to vigorously support all the comments made which have been taken into account and to vigorously pursue all those comments which have not been taken into account.

 

b)    Ryedale District Council will be expected to provide full professional representation at the Examination In Public.  This would normally mean the attendance of officers.  However, the Council’s officers do not have the experience of highly skilled specialists in minerals planning.  The Council could therefore be at a disadvantage if it does not engage consultants who are experienced specialist mineral planners.

 

c)    The Examination In Public into the Joint Minerals and Waste Plan is imminent and an urgent decision is required as this may be the last Council meeting before the Examination In Public commences.

 

[A report from the Monitoring Officer on the implications of the above notice on motion is included on the agenda at page 63.  This report has previously been presented to Council at its meeting on 6 July 2017.]

 

2.            Proposed by Councillor Ives and seconded by Councillor Burr

 

Recruitment and appointment of a Chief Executive – Proposal to recruit and appoint a Chief Executive  internally  from amongst the Council’s  existing officers

 

Motion on notice submitted under Council Procedure Rule 14.1, signed by at least one quarter of the whole number of Members of the Council, to rescind a previous decision made by Council in the past six months.

 

Background

 

Council notes the following decisions made at its meeting on 31 August 2017:

 

Minute 35 - Options for the Interim Arrangements for the Post of Chief Executive

 

That Council approve:

    

            (i)  That the Deputy Chief Executive be appointed as the Interim Chief Executive of Ryedale District Council and Head of Paid Service for up to 6 months, with the option to extend on a month by month basis, if necessary, by the Senior Management Contracts Working Party sitting as the Appointments Sub-Committee;

 

(ii)That the reassignment of the statutory duties of Electoral Registration Officer and Returning Officer be approved, in the interim, to the following Officer:

    

                 (a) Electoral Registration Officer - Principal Specialist -                                                     Democracy 

 

                 (b) Returning Officer - Principal Specialist - Democracy

 

Minute 37 - Recruitment and Selection for the Permanent Chief Executive Post

 

That the following future arrangements be agreed for the job specification for the post of Chief Executive:

 

(i)         Hours from a minimum of 3 days a week to a maximum of full            time;

 

(ii)        The existing job description and person specification;

 

(iii)       A salary band of £80-95k pa, with no car allowance.

 

That the following arrangements be agreed for the recruitment process for the post of Chief Executive:

 

(i)         That quotes be sought from North Yorkshire County Council and       from recruitment agencies for running the process;

 

(ii)        That if the County Council was a third or more cheaper than the recruitment agencies, they be selected to run the process, and if not a quote from an agency be accepted;

 

(iii)       That the quotes be shared with Members of the Working Party;

 

(iv)       That the recruitment process be started immediately and the organisation appointed be             asked to distribute the suggested timetable by email/post;

 

(v)        That the Appointments Sub-Committee meet to review the applications received and be involved in all aspects and stages of the selection process for the post of Chief Executive.

 

Proposals Going Forward

 

a)            That Council rescind the resolution in Minute 37 - Recruitment and Selection for the Permanent Chief Executive Post;

 

b)            That the Council seek to make the appointment of the Chief Executive  from amongst its existing officers in accordance with the officer Employment Procedure Rules by  internal process;

 

c)            That the Appointments Sub-Committee meet to review the applications received and be involved in all aspects and stages of the selection process for the post of Chief Executive with a view to making a recommendation to Council;

 

d)         That the following future arrangements be agreed for the job specification for the post of Chief Executive:

 

(i)         Hours -  full time;

 

(ii)        The existing job description and person specification as revised and updated as necessary by the Appointments Sub-Committee;

 

(iii)       A salary band of £80-95k pa, with no car allowance;

 

(iv)       That the Appointments Sub-Committee decide whether or not the Chief Executive post should include the Returning Officer and Electoral Registration Officer roles.

 

Reasons for proposal:

 

(i)            The motion on notice  is made on the grounds of cost and value for money. This is in addition to the rationale of maintaining  organisational stability  following a period of significant change.

 

(ii)          The Council needs to satisfy a legal requirement that the appointment is based on merit: therefore an advertisement and  a selection process is still required to demonstrate that an assessment has been made and that any internal candidates meet the specified requirements of the role.

Signed by at least one quarter of the whole number of Members of the Council:

 

Councillors Ives, Burr, Acomb, Steve Arnold, Val Arnold, Bailey, Cowling, Frank, Goodrick, Elizabeth Shields and Wainwright.

 

[A report from the Monitoring Officer is included on the agenda at page 75.] 

1.     Submitted by Councillor Paul Andrews and Councillor Jowitt

 

1.            Standing Order 14.2 be waived so as to allow the following motion to be debated notwithstanding that a similar motion was not approved by Ryedale District Council at its meeting on 6^th July last and notwithstanding that unless Standing Orders are waived, the six months rule will apply.

 

2.         This Council resolves to task Officers with the preparation of a brief for consultants to represent the Council at the Examination In Public of the Joint Minerals and Waste Plan. This will help to gauge the availability of consultants and the level of potential cost. The brief shall be drafted by the Head of Planning and will be consistent with the representations made by this Council to the plan. The brief will be agreed in consultation with group leaders. It is also resolved that the Head of Planning, in consultation with group leaders be given authority to appoint suitable consultants.

 

The reasons for the motion are as follows:

 

a)    Ryedale District Council has made representations on the plan.  Some of the representations have been taken into account to a greater or lesser extent: others, not.  Members should wish to vigorously support all the comments made which have been taken into account and to vigorously pursue all those comments which have not been taken into account.

 

b)    Ryedale District Council will be expected to provide full professional representation at the Examination In Public.  This would normally mean the attendance of officers.  However, the Council’s officers do not have the experience of highly skilled specialists in minerals planning.  The Council could therefore be at a disadvantage if it does not engage consultants who are experienced specialist mineral planners.

 

c)    The Examination In Public into the Joint Minerals and Waste Plan is imminent and an urgent decision is required as this may be the last Council meeting before the Examination In Public commences.

 

A report from the Monitoring Officer on the implications of the above notice on motion was included on the agenda.  This report had previously been presented to Council at its meeting on 6 July 2017.

 

The procedural part of the motion (part 1) to suspend Council Rule of Procedure 14.2 for the duration of the debate on this item was moved by Councillor Paul Andrews and seconded by Councillor Jowitt.  On being put to the vote, the procedural part of the motion was lost.

 

Recorded vote

 

For - Councillors Joy Andrews, Paul Andrews, Burr, Clark, Hope, Jowitt, Potter, Elizabeth Shields and Thornton.

 

Against – Councillors Steve Arnold, Val Arnold, Cleary, Cowling, Cussons, Duncan, Farnell, Frank, Gardiner, Goodrick, Ives, Jainu-Deen, Oxley, Raper, Sanderson, Wainwright and Windress.

 

Abstentions – Councillor Acomb.

 

As the procedural motion fell, the substantive part of the motion (part 2) was not debated.

 

Exempt Information

 

A procedural motion to move into exempt was proposed by Councillor Wainwright and seconded by Councillor Elizabeth Shields.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That under Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following item as it contains information which relates to an individual.

 

Recorded vote

 

For - Councillors Acomb, Steve Arnold, Val Arnold, Bailey, Burr, Cleary, Cowling, Cussons, Farnell, Frank, Gardiner, Hope, Ives, Jowitt, Oxley, Raper, Elizabeth Shields, Wainwright and Windress.

 

Against – Councillors Joy Andrews, Clark, Duncan, Potter and Thornton.

 

Abstentions – Councillors Paul Andrews, Goodrick, Jainu-Deen and Sanderson.

 

2.     It was moved by Councillor Ives and seconded by Councillor Burr

 

Recruitment and appointment of a Chief Executive – Proposal to recruit and appoint a Chief Executive  internally  from amongst the Council’s  existing officers

 

Motion on notice submitted under Council Procedure Rule 14.1, signed by at least one quarter of the whole number of Members of the Council, to rescind a previous decision made by Council in the past six months.

 

Background

 

Council notes the following decisions made at its meeting on 31 August 2017:

 

Minute 35 - Options for the Interim Arrangements for the Post of Chief Executive

 

That Council approve:

    

            (i)  That the Deputy Chief Executive be appointed as the Interim Chief Executive of Ryedale District Council and Head of Paid Service for up to 6 months, with the option to extend on a month by month basis, if necessary, by the Senior Management Contracts Working Party sitting as the Appointments Sub-Committee;

 

(ii)That the reassignment of the statutory duties of Electoral Registration Officer and Returning Officer be approved, in the interim, to the following Officer:

    

                 (a) Electoral Registration Officer - Principal Specialist -                                                     Democracy 

 

                 (b) Returning Officer - Principal Specialist - Democracy

 

Minute 37 - Recruitment and Selection for the Permanent Chief Executive Post

 

That the following future arrangements be agreed for the job specification for the post of Chief Executive:

 

(i)         Hours from a minimum of 3 days a week to a maximum of full            time;

 

(ii)        The existing job description and person specification;

 

(iii)       A salary band of £80-95k pa, with no car allowance.

 

That the following arrangements be agreed for the recruitment process for the post of Chief Executive:

 

(i)         That quotes be sought from North Yorkshire County Council and       from recruitment agencies for running the process;

 

(ii)        That if the County Council was a third or more cheaper than the recruitment agencies, they be selected to run the process, and if not a quote from an agency be accepted;

 

(iii)       That the quotes be shared with Members of the Working Party;

 

(iv)       That the recruitment process be started immediately and the organisation appointed be             asked to distribute the suggested timetable by email/post;

 

(v)        That the Appointments Sub-Committee meet to review the applications received and be involved in all aspects and stages of the selection process for the post of Chief Executive.

 

Proposals Going Forward

 

a)            That Council rescind the resolution in Minute 37 - Recruitment and Selection for the Permanent Chief Executive Post;

 

b)            That the Council seek to make the appointment of the Chief Executive  from amongst its existing officers in accordance with the officer Employment Procedure Rules by  internal process;

 

c)            That the Appointments Sub-Committee meet to review the applications received and be involved in all aspects and stages of the selection process for the post of Chief Executive with a view to making a recommendation to Council;

 

d)         That the following future arrangements be agreed for the job specification for the post of Chief Executive:

 

(i)         Hours -  full time;

 

(ii)        The existing job description and person specification as revised and updated as necessary by the Appointments Sub-Committee;

 

(iii)       A salary band of £80-95k pa, with no car allowance;

 

(iv)       That the Appointments Sub-Committee decide whether or not the Chief Executive post should include the Returning Officer and Electoral Registration Officer roles.

 

Reasons for proposal:

 

(i)            The motion on notice  is made on the grounds of cost and value for money. This is in addition to the rationale of maintaining  organisational stability  following a period of significant change.

 

(ii)          The Council needs to satisfy a legal requirement that the appointment is based on merit: therefore an advertisement and  a selection process is still required to demonstrate that an assessment has been made and that any internal candidates meet the specified requirements of the role.

 

The notice on motion was signed by at least one quarter of the whole number of Members of the Council:

 

Councillors Ives, Burr, Acomb, Steve Arnold, Val Arnold, Bailey, Cowling, Frank, Elizabeth Shields and Wainwright. 

 

Councillor Goodrick had withdrawn her signature.

 

A report from the Monitoring Officer was included on the agenda.

 

An amendment was moved by Councillor Clark and seconded by Councillor Potter:

 

That the motion be deferred until the views and reasoning of the SMCWP on the structure re: Chief Executive and Deputy Chief Executive are received.

 

Upon being put to the vote the amendment was lost.

 

Recorded vote

 

For – Councillors Joy Andrews, Paul Andrews, Clark, Potter and Thornton.

 

Against – Councillors Acomb, Steve Arnold, Val Arnold, Bailey, Burr, Cleary, Cowling, Cussons, Duncan, Farnell, Frank, Gardiner, Goodrick, Hope, Ives, Jainu-Deen, Oxley, Raper, Sanderson, Elizabeth Shields, Wainwright and Windress.

 

Abstentions – Councillor Jowitt.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

(a)          That Council rescind the resolution in Minute 37 - Recruitment and Selection for the Permanent Chief Executive Post being a decision made at the Council  meeting on 31 August 2017;

 

(b)          That the Council seek to make the appointment of the Chief Executive  from amongst its existing officers in accordance with the Officer Employment Procedure Rules by  internal process;

 

(c)          That the Appointments Sub-Committee meet to review the applications received and be involved in all aspects and stages of the selection process for the post of Chief Executive with a view to making a recommendation to Council;

 

(d)       That the following future arrangements be agreed for the job specification for the post of Chief Executive:

 

(i)         Hours -  full time;

 

(ii)        The existing job description and person specification as revised and updated as necessary by the Appointments Sub-Committee;

 

(iii)       A salary band of £80-95k pa, with no car allowance;

 

(iv)       That the Appointments Sub-Committee decide whether or not the Chief Executive post should include the Returning Officer and Electoral Registration Officer roles.

 

Reasons for decision:

 

(a)  The decision  is made on the grounds of cost and value for money. This is in addition to the rationale of maintaining  organisational stability  following a period of significant change.

 

(b)  The Council needs to satisfy a legal requirement that the appointment is based on merit: therefore an internal advertisement and a selection process is still required to demonstrate that an assessment has been made and that any internal candidates meet the specified requirements of the role.

 

Recorded vote

 

For – Councillors Acomb, Steve Arnold, Val Arnold, Bailey, Burr, Cowling, Cussons, Frank, Gardiner, Hope, Ives, Raper, Elizabeth Shields, Wainwright and Windress.

 

Against – Councillors Joy Andrews, Paul Andrews, Clark, Cleary, Duncan, Farnell, Goodrick, Jainu-Deen, Potter and Thornton.

 

Abstentions – Councillors Jowitt, Oxley and Sanderson.