Agenda item

(a)   Committees for 2016/2017

(b)   The allocation of seats on Committees between political groups and the appointment of Members to Committees

(c)   The appointment of Chairmen and Vice Chairmen of Committees.

The Chief Executive submitted a report which detailed the following:

A.   Committees for 2016-2017

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A as presented to the Council by the Chief Executive.

B.   The allocation of seats on Committees between political groups and the appointment of Members to Committees

       Ryedale District Council was to be treated as being divided into different political groups for the purposes of the Local Government & Housing Act 1989, because at least one political group had been constituted in the prescribed way.

       The Local Government & Housing Act 1989 required the distribution of seats on committees and sub-committees to be on the basis of political proportionality so far as ‘reasonably practicable’ unless different provision is made in such manner prescribed by regulations and without any Member voting against them.

       Members considered the recommendations in the report.

       The recommendations 1-3 and 5-6 were moved and seconded en bloc, as follows:

       Recommendation 1

That the Council divide Committee seats between political groups in accordance with the allocation shown at Annex A of the report. 

Recommendation 2

That membership of the Committees be that shown at Annex B of the report.

Recommendation 3

That the Membership of the Licensing committee be the same as appointed to the Planning Committee. 

Recommendation 5

That the terms of reference of the Policy & Resources Committee, Licensing Committee, Overview & Scrutiny Committee, Planning Committee and the Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution as amended.

Recommendation 6

That the Chief Executive be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

Upon being put to the vote, the motion was carried.

Voting Record

Unanimous

Recommendation 4

With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elected the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.

It was recommended that the Licensing Committee appoint its own Chairman and Vice-Chairman at its next meeting.

Nominations were then sought for the Chairmen and Vice Chairmen of Committees.

Resolved

(a)   That the Council divides Committee seats between political groups as set out in Annex A of the report;

(b)   That membership of Committees be as indicated at Annex A to     these minutes;

(c)  That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee;

(d)   That, with the exception of the Licensing Committee Chairman and Vice Chairman, who were to be appointed at the next Committee meeting, the Chairmen and Vice-Chairmen of Committees be appointed as follows:

            (e)  That the terms of reference of the Policy & Resources Committee, Licensing Committee, Overview & Scrutiny Committee and Planning Committee and the Scheme of Officer Delegation be those as set out in Part 3 of the Council’s Constitution;

(f)    That the Chief Executive be authorised to make consequential amendments to the Constitution arising from the changes referred to above.