Agenda and draft minutes

Overview and Scrutiny Committee - Wednesday, 28th September, 2022 6.30 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Alan Bardet  43208

Link: View recording

Items
No. Item

13.

Apologies for absence

Minutes:

Apologies were received from Cllrs Cussons, Oxley and Raine.

14.

Minutes of the meeting held on 23 June 2022

Supporting documents:

Minutes:

 

Decision

 

That the minutes of the meeting of the Overview and Scrutiny Meeting held on 23 June 2022 be approved and signed by the Chair as a correct record.

 

 

Voting Record

Unanimous

15.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was no urgent business.

16.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

17.

Treasury Management Annual Report 2021/22

Supporting documents:

Minutes:

Decision

 

That Overview and Scrutiny Committee note the Treasury Management Annual Report 2021-22.

 

 

Voting Record

Unanimous

18.

Internal Audit and Counter Fraud Progress Report 2022/23

Supporting documents:

Minutes:

Decision

 

That the Committee note the work undertaken by internal audit and the counter fraud team in the year to date.

 

Voting Record

Unanimous

19.

External Audit - Interim Audit and Progress Report

A verbal update will be provided by Grant Thornton.

Minutes:

The committee received a verbal update on the Interim Audit and progress report.

20.

Review of the Council's Procedures for Waste Collection from Holiday Lets

Supporting documents:

Minutes:

Decision

 

i. The committee note the contents of this report.

 

ii. The profile of commercial waste contracts specific to holiday lets is included as a WES performance indicator to enable performance to be tracked throughout the financial year

 

iii. A flat rate is charged to holiday lets from 2023/24 to simplify the price for the standard domestic waste collection service, raise awareness and improve the promotion of the Council’s commercial waste collection service to holiday let owners

 

iv. income targets are increased by £94k to reflect the expectation that additional income in 2022/23 for the commercial waste service including holiday lets will be generated on an ongoing basis, of which £40k is to be utilised to fund a permanent Enforcement Officer post.

 

v. Recommendations (ii), (iii) and (iv) are referred to Policy and Resources Committee on 10 November 2022 if approved.

 

 

Voting Record

Unanimous

21.

Report of Everyone Active on the 2021/2022 Delivery of the Leisure Contract for Ryedale District Council

Supporting documents:

Minutes:

Decision

 

That Members note the report and the Everyone Active 2021 / 2022 Annual Report. Clarification on specific points requested by Members.

 

 

Voting record

Unanimous

22.

Health and Safety Annual Review 2021/22

Supporting documents:

Minutes:

Decision

 

That the Committee note the content of the report and the positive progress made on health and safety implementation in the 2021/22 year – a particular year of considerable challenge, given the ongoing impact of the Covid-19 pandemic.

 

 

Voting Record

Unanimous

23.

Corporate Risk Register Update

Supporting documents:

Minutes:

Decision

 

That the Overview & Scrutiny Committee approve the revised risk register.

 

Voting Record

Unanimous

24.

Local Government and Social Care Ombudsman Annual Review Letter 2021/22

Supporting documents:

Minutes:

Decision

 

That Members note the Local Government and Social Care Ombudsman Annual Letter for 2021/22 and the continued good performance of the Council.

 

Voting Record

Unanimous

25.

Customer Complaints and Compliments Q1 2022

Supporting documents:

Minutes:

Decision

 

That Members note and endorse the performance of complaints and compliments received in Quarter 1 of 2022/23 of the reporting cycle.

 

Voting Record

Unanimous

26.

Decisions from other Committees

Policy and Resources Committee held on 25 August 2022

Supporting documents:

Minutes:

The Committee received the Minutes of the Policy and Resources Committee held on 25 August 2022.

27.

O&S Forward Plan

Supporting documents:

Minutes:

The Committee received the Forward Plan.

28.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business, the meeting closed at 8:12pm