Agenda and minutes

Resolved

That Councillor Mackman, Selby District Council be elected as Chairman of the Committee for the ensuing year.

Resolved

That Councillor Raper, Ryedale District Council be appointed Vice Chairman of the Partnership Board for the ensuing year.

No apologies were received.

The minutes of the meeting of the North Yorkshire Building Control Partnership held on the 25 April 2012 (previously circulated) were presented.

            Resolved

            That the minutes of the meeting of the North Yorkshire Building Control            Partnership held on the 25 April 2012 be approved subject to the following amendment:

            Minute no 43, the representative from Richmond District Council had   been unable to attend, rather that the representative from Scarborough Borough Council, as previously stated.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

There were no items of urgent business.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

There were no declarations of Interest.

The Head of Building Control submitted a report (previously circulated) in order to present the to Members for approval the accounts of the North Yorkshire Building Control Partnership for the financial year ended 31 March 2012.

            Resolved

            That the accounts of the Partnership for the financial year 2011/12 be approved.

The Head of Building Control submitted a report (previously circulated) in order to seek Members approval to purchase a single IDOX Uniform System to administer all the local authority building control applications on one system including online application submission, with back office integration and payments; public and consultee access to application information and document management system which will facilitate on screen plan checking.

            Resolved

a.    That the IDOX proposal for the upgrade and hosting of the Partnership’s systems be approved and that the additional costs be met from within existing budgets;

b.    That a 2mb internet connection be sourced from NY net Limited.

It is recommended that under Section 100(A) (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act as the information relates to the financial or business affairs of any particular person (including the authority holding that information).

            Resolved

            That under Section 100(A)(4) of the Local Government Act 1972 the    public be excluded from the meeting for the following items as there will           be a likely disclosure of exempt information as defined in Paragraphs 3            or Part 1 of Schedule 12A of the Act as the information related to the   financial or business affairs of any particular person (including the    authority holding that information).

The Head of Building Control submitted a report (previously circulated) in order to seek Members views on future accommodation options for the partnership.

Three options were considered:

·        To remain in the present offices noting that lease negotiations would be required next year with potential increased cost.

·        Move to a Partner Council’s offices.

·        Purchase the current office.

Resolved

            More detailed information on the suggested options be obtained, and a          further meeting of the Partnership Board be arranged to allow further

            discussion in the near future.  The Ryedale Asset Management             Surveyor to contact the office vendor for further information.

The Head of Building Control submitted a report (previously circulated) in order to seek Members approval for the appointment of a part time Marketing Officer for a temporary period of nine months working one day per week.  This post could then be reviewed and extended if proved to be beneficial.

            Resolved

a.    That the appointment of a part time Marketing Officer for a temporary period of nine months be approved.

b.    That the post be placed on Grade 8 and dependent upon the increase in applications and income a commission scheme be developed.

There were no other items of urgent business.

The meeting closed at 3.35pm