Agenda and minutes

North Yorkshire Building Control Partnership - Tuesday, 30th June, 2015 1.30 pm

Venue: Offices of the North Yorkshire Building Control - Easingwold. View directions

Contact: Nicki Lishman 476

Items
No.	Item
1.	Election of Chairman Minutes: Cllr Raper proposed and Cllr Lunn seconded that Councillor Brian Phillips be elected as Chairman. Resolved That Cllr Brian Phillips be elected as Chairman of the North Yorkshire Building Control Partnership.
2.	Election of Vice Chairman Minutes: Cllr Raper proposed and Cllr Lunn seconded that Councillor Cliff Chatt be elected as Vice Chairman. Resolved That Cllr Cliff Chatt be elected as Vice Chairman of the North Yorkshire Building Control Partnership.
3.	Apologies for absence Minutes: Apologies were received from Mick Jewitt.
4.	Minutes Supporting documents: Minutes Public Pack, 21/01/2015 North Yorkshire Building Control Partnership , item 4. PDF 52 KB Minutes: The minutes of the meeting of the North Yorkshire Building Control Partnership held on 21 January 2015 were approved and signed by the Chairman as a correct record. Matters arising With reference to Minute No 60, the Head of Building Control reported that the Partnership had been unable to recruit to the post of Marketing and Administration Support Officer. After reviewing the options available it was agreed that an existing Assistant Building Control Officer, experienced in marketing, would undertake the role of Marketing Officer on a part time basis. The role of Marketing and Administration Support Officer would be deleted and recruitment for an additional Assistant Building Control Officer would be undertaken.
5.	Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There were no items of urgent business.
6.	Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct. Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: There were no declarations of interest.
7.	Partnership Accounts 2014/2015 Supporting documents: Partnership Accounts Report 2014-15 , item 7. PDF 81 KB NYBCP Accounts 2014-15 (Unaudited) , item 7. PDF 619 KB Minutes: The Head of Building Control presented the Accounts and Annual Return (previously circulated) of the North Yorkshire Building Control Partnerhip for the financial year ended 31 March 2015. Resolved That the Accounts and Annual Return for the financial year 2014/15 be approved.
8.	External Audit Review Supporting documents: Audit review 2015 - 16 , item 8. PDF 82 KB Audit letter , item 8. PDF 1 MB Audit letter 2 , item 8. PDF 470 KB List 1 , item 8. PDF 990 KB List 2 , item 8. PDF 1 MB List 3 , item 8. PDF 1 MB List 4 , item 8. PDF 919 KB Minutes: The Head of Building Control presented a report (previously circulated) on External Audits from the financial year 2015/16 onwards. Resolved That the Audit Commissions recommendations not to undertake external audits be adopted. The Partnership will continue to undertake annual internal audits of its finances by Veritau Ltd.
9.	Performance Report 2014/2015 Supporting documents: Performance April14 -March 15 , item 9. PDF 85 KB NYBCP Service Delivery Plan , item 9. PDF 435 KB Minutes: The Head of Building Control presented a report (previously circulated) on the North Yorkshire Building Control Partnership’s operational performance from 1 April 2014 to 31 March 2015. Resolved That the report be noted.
10.	Exempt information That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), that the public be excluded from the meeting for part of this item as there would be a likely disclosure of exempt information relating to the financial or business affairs of a business. Minutes: It was agreed, under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), that the public be excluded from the meeting for part of this item as there would be a likely disclosure of exempt information relating to the financial or business affairs of a business.
11.	Business Plan View the reasons why item 11. is restricted Minutes: The Head of Building Control circulated and presented the Partnership Business Plan 2015/16. Resolved That the Business Plan as set out in Appendix A of the report be adopted.
12.	Marketing Strategy View the reasons why item 12. is restricted Minutes: The Head of Building Control presented the Partnership Marketing Strategy for the year 2015/16 (previously circulated). Resolved That the Marketing Strategy as set out in Appendix A of the report be adopted.
13.	Any other business that the Chairman decides is urgent. Minutes: Cllr Brian Phillips gave praise for the awards evening and Cllr John Raper gave thanks to Julie Chapman, Assistant Building Control Officer, for her help in organising the event. Dates of next meetings: Wednesday 21 October 2015 Wednesday 24 February 2016 Wednesday 27 April 2016 Wednesday 29 June 2016 – annual meeting There being no items of urgent business the meeting closed at 2.30 pm.