Agenda and draft minutes

Overview and Scrutiny Committee - Thursday, 30th September, 2021 6.30 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Chris Phillipson  43447

Link: View live stream

Items
No. Item

27.

Apologies for absence

Minutes:

Apologies were received by Cllrs Cussons, King and Riby.

28.

Minutes of the meeting held on 28 July 2021

Supporting documents:

Minutes:

Decision

 

That the minutes of the meeting of the Overview and Scrutiny Meeting held on 28 July 2021 be approved and signed by the Chairman as a correct record.

 

Voting Record

Unanimous

29.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was no urgent business.

30.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

31.

Customer Complaints and Compliments Q1 2021/22

Supporting documents:

Minutes:

Considered- The report of the Project Director, People and Resources.

 

Decision

 

That the committee note and endorse the continued good performance of complaints and

compliments received in the first quarter of 2021/22 of the reporting cycle.

 

Voting Record

Unanimous

32.

Risk Management Update

Supporting documents:

Minutes:

Considered- The report of the Head of Corporate Governance.

 

Decision

 

That the Committee notes the contents of this report and comments on the format and details of the Corporate Risk Register.

 

Voting Record

Unanimous

33.

Revised Equalities Scheme

Supporting documents:

Minutes:

Considered – The Report of the Head of Communications, Technology and Business.

 

Decision

 

That the action plan be noted as an operational document to assist officers in

the delivery of equality actions

 

That the Committee agrees that overview of progress against the action plan

will be maintained through a quarterly report to the Overview and Scrutiny

Committee.

 

 

Voting Record

Unanimous

34.

Progress Report on the Implementation of the Climate Change Action Plan and Associated Projects

Supporting documents:

Minutes:

Considered – The Report of the Project Director, Places and Resources. 

 

Decision

 

To note progress on delivery of the Climate Change Action Plan and future actions to be completed.

 

Voting Record

Unanimous

 

35.

LGO Annual Review Letter 2020/21

Supporting documents:

Minutes:

Considered – The Report of the Project Director, People and Resources. 

 

Decision

 

That the Progress Report on the LGO Annual Review Letter 2020/21 be received and noted.

 

 

Voting Record

Unanimous

 

36.

Review of Workplan

Supporting documents:

Minutes:

The committee received the Progress Report on the Review of Workplan.

37.

Membership of Task Groups

Minutes:

The membership of the scrutiny working groups was amended as follows:

 

Performance Appraisals Cllrs Bailey, King, Oxley, Riby, and Raine.

Affordable Housing Cllrs Middleton and Wass.

Civil Enforcement Cllrs Garbutt-Moore and Raper

 

The first meeting of the performance appraisals scrutiny working group is scheduled to take place on 19 October 2021.

38.

Decisions from other Committees

Policy and Resources Committee held on 29 July 2021

 

Minutes from Policy and Resources Committee held on 23 September 2021 to follow.

Supporting documents:

Minutes:

The Committee received the Minutes of the Policy and Resources Committee held on 29 July and 23 September 2021.

39.

Any other business that the Chairman decides is urgent.

Minutes:

The Chair reiterated the importance of Members attending the Policy and Resources Committee if they are on the rota to do so.

 

Members voted on the correct procedure to follow when unable to attend as Policy and Resources observers.

 

Decision

 

Members on the rota to observe the Policy and Resources Committee must do so in person. If unable to attend, the allocated member should find a replacement and the Chair and Head of Corporate Governance should be notified. If no replacement can be found to attend in person, observation by MS Teams or via the live stream will be allowed, if available.

 

Voting Record

Unanimous

 

 

There being no further business, the meeting closed at 20:10.