Agenda and minutes

There were no apologies for absence.

The minutes of a meeting of the Overview & Scrutiny Committee held on 8 October 2011 were presented.

Resolved

That the minutes of a meeting of the Overview & Scrutiny Committee held on 8 October 2011 be approved and signed by the Chairman as a correct record.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

The Chairman reported that there was one item of urgent business to be considered at the meeting relating to the start time of meetings of the Committee.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

There were no declarations of interest received.

Alistair Lince (Deloittes) submitted the Annual Audit Letter on the 2010/11 Audit November 2011.

The report was presented under the following headings:

·        Key Messages

·        Purpose, responsibilities and scope

·        The audit of the accounts

·        Value for money

·        Other matters

·        Closing Remarks.

Resolved

That the report be received.

The Corporate Director (s151) submitted a report (previously circulated) on the treasury management activities to date for the financial year 2011/12 in accordance with the Chartered Institute of Public Finance and Accountancy’s (CIPFA) Code of Practice on Treasury Management (the Code).

Resolved

That the report be received and that the mid-year performance of the in-house and externally managed funds to date be noted.

The Corporate Director (s151) submitted a report (previously circulated) presenting the Interim Internal Audit Report covering the period to 30 November 2011 from the North Yorkshire Audit Partnership.

Resolved

That the Interim Internal Audit Report outlining progress against the approved internal audit plan be noted.

The Corporate Director (s151) submitted a report (previously circulated) in which Members were informed on progress with the actions identified in the 2010-11 AGS action plan.

Resolved

That the report be received and that the progress wih identified actions in the 2010-11 AGS action plan be noted.

The Customer Services and Benefits Manager submitted a report (previously circulated) informing Members of the number and type of complaints received under the Council’s complaint procedure for the period July-Septem ber 2011.

Resolved

That the report be received.

The Head of Transformation submitted a report (previously circulated) presenting the annual review of the Risk Management Strategy.

Resolved

That the content of the annual review of the Risk Management Strategy be noted and that the deletion of the action relating to the appointment of a Member Champion for Risk (refCSR07) be approved.

The ICT Manager presented a report (previously circulated) giving details of  the Service Risk Register for those services under the Head of Organisational Development.

Members reviewed the risk register and it was

Resolved

That the report be received.

The Head of Transformation submitted a report (previously circulated) presenting the final report of the scrutiny review on Post Offices currently being undertaken and establishing the Terms of Reference for the next review – “Supporting a Sustainable Voluntary and Community Sector (VCS) in Ryedale”.

The report was discussed in detail and a number of minor amendments to the Terms of Reference for the next review were suggested.

Resolved

That the report be received and that

(a)   The recommendations for the Post Offices Scrutiny Review be agreed

(b)  Subject to the amendments as agreed, the Terms of Reference for the scrutiny review “Supporting a Sustainable Voluntary and Community Sector (VCS) in Ryedale” be approved

(c)  Councillors Arnold, Raper, Mrs Shields and Ms Ward be appointed to the Task Group

(d)  The first meeting of the Task Group be held on 23 January 2012

Commissioning Board held on the 24 November 2011 (attached)

Policy and Resources Committee held on 8 December 2011 (to follow)

A report (previously circulated) listing decisions taken by the Commissioning Board on 24 November 2011 was presented.

In addition, a report listing decisions taken by the Policy & Resources Committee on 8 December 2011 was circulated at the meeting.

Resolved

That the report be received.

The Chairman proposed that future meetings of the Committee should commence at 6.30pm.

Resolved

That future meetings of the Overview & Scrutiny Committee commence at 6.30pm.

The Chairman declared the meeting closed at 7.40pm.