Agenda and draft minutes

Audit, Overview and Scrutiny Committee
Thursday, 23rd January, 2020 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines  43228

Recording: Listen to the recording

Items
No. Item

87.

Apologies for absence

Minutes:

Apologies were received from Councillor Brackstone, Councillor Raine, Councillor Oxley and Councillor Keal.

88.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

89.

Minutes of the meeting held on 21st November 2019

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meetings of the Overview and Scrutiny Committee held on 21 November 2019 be approved and signed by the Chairman as a correct record.

 

Voting record

5 For

0 Against

0 Abstentions

90.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

91.

Chair's Announcements

Minutes:

There were no Chair’s announcements

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

92.

Second Internal Audit and Counter Fraud Progress Reports 2019/20

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That the Committee notes the work undertaken by internal audit in the year to date.

 

 

Voting Record

5 For

0 Against

0 Abstentions

 

Decision

 

That the Committee notes the work undertaken by the counter fraud team in the year to date.

 

 

Voting Record

6 For

0 Against

0 Abstentions

93.

Internal Audit Plan 2020/21 - Consultation

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That Members agree to consider any specific risk areas and inform Internal Audit via the Chair of Committee or Committee clerk.

 

 

Voting Record

6 For

0 Against

0 Abstentions

94.

Grant Thornton External Audit Plan

Supporting documents:

Minutes:

Considered – Report of Grant Thornton.

 

Decision

 

That the External Audit Plan be noted, thanks given to Grant Thornton and any comments fed back via the  Chair of Committee or Committee clerk.

.

 

 

Voting Record

6 For

0 Against

0 Abstentions

95.

Update on the use of Regulation of Investigatory Powers Act 2000

Supporting documents:

Minutes:

Considered – Report of the Democratic Services Manager.

 

Decision

 

That Members note that no application for covert surveillance has been made to the Council’s approved “Authorising Officers” and as a consequence no application to the Magistrates Court requesting approval of any such grant has been made.

 

 

Voting Record

6 For

0 Against

0 Abstentions

96.

Treasury Management Strategy Statement and Annual Investment Strategy 2020/21

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That Council is recommended to note and approve:

 (i)        Members note this report;

           

(ii)        The Operational Borrowing Limit for 2020/21 is set at £6m;

 

(iii)       The Authorised Borrowing Limit for 2020/21 is set at £11.5m;

 

(iv)       Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed authorised boundary limits for long-term borrowing for 2020/21 onwards.

 

(v)        Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed operational boundary limits for long-term borrowing for 2020/21 onwards.

 

(vi)       The treasury management strategy statement 2020/21.

 

(vii)      The minimum revenue provision policy statement for 2020/21.

 

(viii)     The treasury management investment strategy for 2020/21.

 

(ix)       The prudential indicators for 2020/21 which reflect the capital expenditure plans which are affordable, prudent and sustainable be noted.

 

(x)        The Capital Strategy for 2020/21.

 

 

 

Voting Record

6 For

0 Against

0 Abstentions

97.

Timetable of Meetings 2020-21

Supporting documents:

Minutes:

Considered – Report of the Democratic Services Manager.

 

Note : Councillors Middleton and Garbutt-Moore to identify specific issues around overlapping school holiday and meeting dates and make comment to Chair of Overview and Scrutiny Committee and feed into Policy and Resources Committee.

 

Decision

 

That Council is recommended to note the timetable of meetings as a basis for working in 2020-21.

 

 

Voting Record

6 For

0 Against

0 Abstentions

98.

O&S Workplan

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the O&S workplan be noted. Chair of Committee made reference to the possibility of the next scheduled meeting on 13th February 2020 being cancelled or a working party to be scheduled in its place.

 

 

Voting Record

6 For

0 Against

0 Abstentions

99.

Dates for Future Working Party Meetings.

-       Universal Credit

-       Equalities

Minutes:

A date to be confirmed in March for a Universal Credit working party to meet and visit the Job Centre.

100.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business, the meeting closed at 8.10pm