Agenda and draft minutes

Audit, Overview and Scrutiny Committee
Wednesday, 24th July, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines  43228

Recording: Listen to the recording

Items
No. Item

16.

Apologies for absence

Minutes:

Apologies received from Cllr Raine.

17.

Minutes of the meeting held on 13 June 2019

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny Committee held on 13 June 2019 be approved and signed by the Chairman as a correct record.

 

Voting Record

8 For

0 Against

0 Abstentions

18.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

19.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillor Raper declared a personal, non-pecuniary but not prejudicial interest in item 16 as he was present at the meeting.

20.

Chair's Announcements

Minutes:

The chair made the following announcements:

-       Professor John Raine’s report into the results of the staff survey was with the Chief Executive and would be brought to the Committee in due course, to receive the report and the Chief Executive’s response.

-       Under item 7 the Chair was to propose an amendment to the Annual Governance Statement as part of the Statement of Accounts in relation to an outcome of the Internal Audit and Counter Fraud Annual Report 2018/2019.

 

21.

2018-19 Statement of Accounts

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That members

 

-       note the 2018-19 Statement of Accounts (Appendix A)

-       note proposed letter of representation (Appendix B)

-       note the External Auditors’ ISA 260 Document (Appendix C)

-       note the update on actions agreed as part of the Annual Governance Statement as amended for last year (Appendix D)

 

 

Voting Record

8 For

0 Against

1 Abstentions

22.

Internal Audit and Counter Fraud Annual Report 2018/19

Supporting documents:

Minutes:

Considered – Report of the Section 151 Officer.

 

Decision

 

That members

 

a)    note the results of the audit and counter fraud work undertaken in 2018/19

b)    note the overall opinion of the Head of Internal Audit regarding the overall framework of governance, risk management and control operating within the Council.

c)    note the significant control issues identified through internal audit work in 2018/19

d)    note the outcome of the quality assurance and improvement programme and the confirmation that the internal audit service conforms with the Public Sector Internal Audit Standards.

 

 

Voting Record

8 For

0 Against

1 Abstentions

23.

Counter Fraud Framework Update

Supporting documents:

Minutes:

Considered – Report of the Section 151 officer.

 

The Fraud Risk Assessment appendix was noted but following questions raised by the Chair, it was agreed to bring this back to a future meeting for further discussion.

 

Decision

 

That Members

a)    approve the updated counter fraud and corruption strategy action plan; and

b)    comment on and note the analysis of current fraud risks faced by the council.

 

 

Voting Record

9 For

0 Against

0 Abstentions

24.

Treasury Management Annual Report 2018-19

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

That Members:         

 

(i)            Note the annual treasury management report for 2018/19; and

(ii)          Note the actual 2018/19 prudential and treasury indicators in this report

 

 

Voting Record

9 For

0 Against

0 Abstentions

25.

Update on Risk Management

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That the committee notes the contents of this report and comments on the format and details of the Corporate Risk Register (Appendix 1) and progress as shown in the Implementation Plan (Appendix 2) and Members commit to contribute to it as soon as possible.

 

 

Voting Record

9 For

0 Against

0 Abstentions

26.

Report on the fifth year of the Everyone Active Leisure Contract

Supporting documents:

Minutes:

Considered – Report of the Delivery and Frontline Services Lead.

 

Members requested further information on the breakdown of attendance figures, customer comments and benchmarking data.

 

Decision

 

That the Everyone Active Annual Report be noted.

 

 

Voting Record

9 For

0 Against

0 Abstentions

27.

Delivering the Council Plan

Supporting documents:

Minutes:

Considered – Report of the Deputy Chief Executive.

 

Decision

 

That the report be noted and information will be brought to Committee in October on the wider set of performance indicators measured by the Council.

 

 

Voting Record

9 For

0 Against

0 Abstentions

28.

Scrutiny Review Topics

To discuss further the next Scrutiny Review topics to be chosen.

 

The suggestions made at the previous meeting included:

-       Economic Development

-       Equalities

-       Universal Credit

-       Mental Health provision for young people in Ryedale

Minutes:

Considered

Decision

 

That the topics for Scrutiny review for the coming year be Equalities, Climate Change (in reference to the motion to Council on 27th June 2019) and Universal Credit .

The membership of the relevant Working Parties and dates were agreed.

 

31/07/2019 - Equalities: Cllr Brackstone, Cllr Clark, Cllr Garbutt Moore, Cllr Keal

08/08/2019 - Universal Credit: Cllr Brackstone, Cllr Clark, Cllr Middleton

20/08/2019 - Climate Change: Cllr Brackstone, Cllr Clark, Cllr Keal, Cllr Garbutt Moore

 

 

Voting Record

6 For

0 Against

1 Abstentions

29.

Motion on Notice from Council on 27 June 2019

Proposed by Councillor Mason and seconded by Councillor Keal

 

“This Council

 

1.    Notes that the ‘Special Report on Global Warming of 1.5°C’ by the Intergovernmental Panel on Climate Change in October 2018, (a) describes the enormous harm that a 2°C average rise in global temperatures is likely to cause compared with a 1.5°C rise, and (b) confirms that limiting Global Warming to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society and the private sector.

 

2.   Notes with concern that the impacts of climate change are already causing serious damage to communities both at home and abroad.

 

3.    Congratulates the government in committing the UK to legally binding targets for carbon reduction and recognises that all levels of government have a duty to act and take a lead on actions within their power.

 

4.    Recognises that a growing number of local authorities have already passed 'Climate Emergency' motions.

 

5.   Recognises that local plans need to be compliant with the National Planning Policy Framework (NPPF) which require local plans to “help to: shape places in ways that contribute to radical reductions in greenhouse gas emissions, minimise vulnerability and improve resilience...”

 

6.   Recognises it will take political will, resources and policy change to tackle climate change and that strong policies to cut emissions also have associated health, wellbeing and economic benefits.

 

We call on this council to

 

a.   Declare a ‘Climate Emergency’ that requires urgent and immediate action to achieve net zero carbon emissions across Ryedale by 2030

 

b.   Establish a Climate Change and Environment Committee (CCEC) to design the policy framework and deliver a climate emergency action plan for net zero emissions by 2030.

 

c.   Establish a Climate Change Partnership Working Group by autumn 2019 involving councillors, residents, community groups, academics, businesses and other relevant parties to advise the CECC

 

d.   Recommend that the Chief Executive employs a climate change and environment officer to work with and support councillors and officers to drive forward the climate change action plan.

 

e.   Ensure that all Council committees consider, in this council term, low carbon design and construction, energy efficiency and renewable energy generation as well as the impact of climate change when reviewing council policies, plans and strategies and that all approaches are in line with a shift to zero carbon by 2030

 

f.    Take a leadership role in offering vision, direction and support to empower residents, community groups, businesses, partner organisations and other relevant stakeholders to take appropriate action to tackle climate change”

 

Under Council Procedure Rule 11.4, the motion stood automatically referred to the Overview and Scrutiny Committee.

 

Minutes:

The motion was considered under item 14.

30.

Decisions from other Committees

Policy and Resources Committee held on 4 July 2019

Supporting documents:

Minutes:

Considered

 

Decision

 

The O&S Committee notes the two items called in from Policy & Resources Committee  on 4 July 2019 and that the reports considered at that Committee did not include an assessment of climate change impact as required by the decision of Full Council on 11 April 2019.

 

The Committee notes that Policy & Resources Committee requested information relating to climate change impact as part of its decision in Minute 27 on Financial Assessment - Public Services Hub Options for Ryedale House.  O&S Committee therefore agrees to make no further recommendations in relation to this item.

 

The Committee notes that Minute 28 on Funding for Malton, Norton and Old Malton Flood Alleviation Scheme is a referral to Full Council. O&S Committee requests officers to ensure a climate change calculation on the impact is made available so that a fully informed decision can be made by Full Council.

 

 

 

 

Voting Record

8 For

0 Against

0 Abstentions

31.

O&S Workplan

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the work plan be noted.

 

 

32.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business the meeting closed at 10:00pm