Agenda and minutes

Audit, Overview and Scrutiny Committee - Wednesday, 17th April, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines 228

Items
No.	Item
108.	Apologies for absence Minutes: Apologies were received from Cllr Cussons, Cllr Frank, Cllr Keal and Gareth Mills from Grant Thornton.
109.	Minutes of the meeting held on 21 March 2019 Supporting documents: Minutes of Previous Meeting , item 109. PDF 52 KB Minutes: Decision That the minutes of the meeting of the Overview and Scrutiny Committee held on 21 March 2019 be approved and signed by the Chairman as a correct record. Voting Record 3 For 0 Against 1 Abstention
110.	Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There were no items of urgent business.
111.	Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct. Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: There were no declarations of interest.
112.	Chair's Announcements Minutes: The Chair reported that the Deputy Chief Executive had shared with him the response received from the Department of Work and Pensions to his letter requesting a breakdown of the processing times for the 35 days under Universal Credit. Following the local elections this matter may be looked at again by the committee.
113.	Safer Ryedale progress with delivering the Community Safety plan Supporting documents: Safer Ryedale Progress with Delivering the Community Safety Plan , item 113. PDF 144 KB Ryedale Community Safety Hub Risk report Annex A , item 113. PDF 45 KB Safer Ryedale Action Plan 2018-2019 Annex B , item 113. PDF 213 KB Ryedale Community Safety Hub 19 - 20 Draft Action Plan Annex C , item 113. PDF 89 KB Minutes: Considered – Report of the Customer Service Lead. Decision That the report and appendices be noted Voting Record 4 For 0 Against 0 Abstentions
114.	External Audit Progress Report and Sector Update Presented by Thilina De Zoysa, Grant Thornton Engagement Manager Supporting documents: Ryedale DC Audit Committee Progress Report - 17 April 2019 , item 114. PDF 682 KB Minutes: Considered. Decision That the report and sector update be noted. Voting Record 4 For 0 Against 0 Abstentions
115.	Third Internal Audit and Counter Fraud Progress Reports 2018/19 Supporting documents: Covering Report to April 2019 progress reports , item 115. PDF 78 KB Annex 1 - RDC Internal Audit Progress Report to 31.03.19 , item 115. PDF 165 KB Annex 2 - RDC Counter Fraud Progress Report , item 115. PDF 142 KB Minutes: Considered – Report of the Chief Finance Officer (s151). Decision That the Committee note the work undertaken by internal audit and the counter fraud team in the year to date. Voting Record 4 For 0 Against 0 Abstentions
116.	Internal Audit, Counter Fraud and Information Governance Plans 2019/20 Supporting documents: RDC Internal Audit, Counter Fraud and Information Governance Plans 2019-20 , item 116. PDF 78 KB Annex A Internal Audit Plan 2019-20 , item 116. PDF 159 KB Annex B Ryedale District Council Counter Fraud Plan 2019-20 , item 116. PDF 126 KB Annex C Ryedale District Council Information Governance Plan 2019-20 , item 116. PDF 183 KB Minutes: Considered – Report of the Chief Finance Officer (s151). Decision That the internal audit plan for 2019/20 be approved and the counter fraud and information governance plans be noted. Voting Record 4 For 0 Against 0 Abstentions
117.	Any other business that the Chairman decides is urgent. Minutes: The Chair thanked the committee members, officers and partners who had supported the committee over the last municipal year.