Agenda and minutes

Audit, Overview and Scrutiny Committee - Thursday, 24th January, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines 228

Items
No.	Item
66.	Apologies for absence Minutes: Apologies were received from Councillor Joy Andrews and Councillor Bailey.
67.	Minutes of the meeting held on 22 November 2018 Supporting documents: Minutes Public Pack, 22/11/2018 Overview and Scrutiny Committee , item 67. PDF 61 KB Minutes: Decision That the minutes of the meeting of the Overview and Scrutiny Committee held on 22 November 2018 be approved and signed by the Chairman as a correct record.
68.	Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There were no items of urgent business.
69.	Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct. Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: There were no declarations of interest.
70.	Chairman's Announcements Minutes: The Chair informed members that Councillor Sanderson had resigned from the Overview and Scrutiny Committee.
	PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL
71.	Treasury Management Statement and Investment Strategy 2019/20 Supporting documents: Treasury Management Statement and Investment Strategy 2019-20 , item 71. PDF 191 KB Treasury Management Statement and Investment Strategy 201-20 Annex A , item 71. PDF 44 KB Treasury Management Statement and Investment Strategy 2019-20 Annexes B-E , item 71. PDF 64 KB Treasury Management Statement and Investment Strategy 2019-20 Annex F , item 71. PDF 106 KB Minutes: Considered – Report of the Chief Finance Officer (s151). Recommendation to Council That Council is recommended to approve: (i) Members receive this report; (ii) The Operational Borrowing Limit for 2019/20 is set at £5.5m; (iii) The Authorised Borrowing Limit for 2019/20 is set at £11m; (iv) Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed authorised boundary limits for long-term borrowing for 2019/20 onwards. (v) Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed operational boundary limits for long-term borrowing for 2019/20 onwards. (vi) The treasury management strategy statement 2019/20 be approved. (vii) The minimum revenue provision policy statement for 2019/20 be approved. (viii) The treasury management investment strategy for 2019/20 be approved. (ix) The prudential indicators for 2019/20 which reflect the capital expenditure plans which are affordable, prudent and sustainable be approved. (x) The Capital Strategy for 2019/20 be approved
72.	External Audit Plan 2018/19 Supporting documents: Ryedale DC Audit Plan 2018-19 - FINAL , item 72. PDF 558 KB Minutes: Considered – Report of Grant Thornton. Decision That the External Audit Plan 2018/19 be agreed.
73.	Second Internal Audit and Counter Fraud Progress Reports 2018/19 Supporting documents: Covering Report to January 2019 progress reports , item 73. PDF 79 KB Annex 1 - RDC Internal Audit Progress Report 24.01.19 , item 73. PDF 375 KB Annex 2 - RDC Counter Fraud Progress Report 24.01.19 , item 73. PDF 144 KB Minutes: Considered – Report of the Chief Finance Officer (s151). Decision That: a) The Committee note the work undertaken by internal audit and the counter fraud team in the year to date. b) The committee is also asked to comment on the outcomes from the external assessment of internal audit.
74.	Internal Audit Plan 2019/20 Consultation All committee members are asked to come to the meeting with any suggestions for specific areas to be considered for inclusion. Supporting documents: Internal Audit plan consultation report to Audit Committee January 2019 , item 74. PDF 109 KB Minutes: Considered – Report of the Chief Finance Officer (s151). Decision That committee members are asked to put forward any further risk areas to the Audit Manager which they believe should be considered a priority for audit in 2019/20.
75.	Annual Governance Statement Action Plan Progress Report 2018/19 Supporting documents: AGS - Covering Statement 2018-19 Update , item 75. PDF 82 KB AGS - update Jan 2019 Appendix 1 , item 75. PDF 75 KB Minutes: Considered – Report of the Chief Finance Officer (s151). Decision Councillor Clark suggested amendments to the Control Issue and Responsibility columns for the Staff Survey item in the appendix. The Committee agreed to note the report (with amendments) and also the review of arrangements for completing and monitoring the statement in 2019-20 and future years.
76.	Corporate Risk Register and Action Plan Supporting documents: RDC Draft Corporate Risk Register 2019-20 , item 76. PDF 32 KB Minutes: Considered – Report of the Chief Finance Office (s151). Decision That the draft Corporate Risk Register 2019-2020 be brought to the Overview & Scrutiny Committee meeting on 14 February 2019 for further comments.
77.	Update on use of Regulation of Investigatory Powers Act 2000 (RIPA) Supporting documents: RIPA Report Overview Scrutiny Committee 24 January 2019 , item 77. PDF 141 KB Minutes: Considered – Report of the Council Solicitor. Decision That Members note that no application for covert surveillance has been made to the Council’s approved “Authorising Officers” and as a consequence no application to the Magistrates Court requesting approval of any such grant has been made over the last 12 months.
78.	Scrutiny Review of impact of Ryedale District Council on Climate Change - Progress Update Supporting documents: DFSL - Scrutiny Review into Climate Change update , item 78. PDF 94 KB Minutes: Considered – Report of the Delivery & Frontline Services Lead. Decision That members of the Committee note the update report and endorse the proposed timetable.
79.	O&S Committee Work Plan Supporting documents: 2019-01 O and S Forward Plan , item 79. PDF 45 KB Minutes: Considered. Decision That the O&S Committee Work Plan be noted.
80.	Any other business that the Chairman decides is urgent. Minutes: Gareth Mills, Engagement Lead at Grant Thornton invited all members of the committee to an event in February. Beckie Bennett, Delivery and Frontline Services Lead informed the committee that the revised set of performance targets will be brought to a future meeting of the committee, following the completion of the Corporate Health-checks.