Agenda and minutes

Scrutiny, Overview and Scrutiny Committee
Thursday, 22nd November, 2018 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines  228

Recording: Listen to the recording

Items
No. Item

53.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Acomb, Cussons, Keal and Sanderson.

54.

Minutes of the meeting held on the 25 October 2018

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny committee held on 25 October 2018 be approved and signed by the Chairman as a correct record.

 

Voting Record

3 For

0 Against

0 Abstentions

55.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

The Chair raised one item of urgent business, concerning the appointment of a substitute member to the Corporate Governance Standards Sub-Committee.

 

This was dealt with under item 65.

 

 

56.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

57.

Treasury Management Annual Report 2017/18 (Part B - Recommendations to Council)

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151)

 

Recommendation

 

That Council is recommended to:

(i)         Note the annual treasury management report for 2017/18 and;

 

(ii)        Approve the actual 2017/18 prudential and treasury indicators in this report.

 

 

Voting Record

3 For

0 Against

0 Abstentions

58.

Treasury Management Mid-Year Review (Part B - Recommendations to Council)

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Recommendation to Council

 

It is recommended that Council:

(i)         Receive this report, and

(ii)        Note the mid-year performance of the in-house managed funds to date; and

(iii)       Note the update regarding NYCC Treasury services and sweeping.

 

 

Voting Record

3 For

0 Against

0 Abstentions

59.

Risk Management Update

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That the report be noted, subject to the inclusion of Health and Safety as a Priority Risk.

 

 

Voting Record

3 For

0 Against

0 Abstentions

60.

Delivering the Council Plan

Supporting documents:

Minutes:

Considered.

 

The Chair thanked Marcus Lee, Senior Customer Services Officer (People) for his presentation on the performance levels for the processing of new claims for Council Tax Support.

 

It was agreed that the Chair, along with Angela Jones (Customer Services Lead) and Marcus Lee would look further into the analysis ahead of the next committee meeting.

 

 

Decision

 

That the report be noted.

 

The Overview and Scrutiny committee request officers bring a review of the Council Plan, including a revised set of performance targets, to the next meeting on 24 January 2019.

 

 

Voting Record

3 For

0 Against

0 Abstentions

61.

Customer Complaints Q2 2018-19

Supporting documents:

Minutes:

Considered – Report of the Customer Services Lead.

 

Decision

 

That the report be noted.

 

 

Voting Record

3 For

0 Against

0 Abstentions

62.

Scrutiny Reviews Progress Report

Supporting documents:

Minutes:

Considered – Report of the Delivery and Frontline Services Lead.

 

Decision

 

It is recommended that Members:

 

(i)         note the progress report for previous scrutiny review recommendations

 

 

Voting Record

3 For

0 Against

0 Abstentions

63.

Climate Change Task Group - Update and Interim Report for Council

Supporting documents:

Minutes:

Considered – Report of the Delivery and Frontline Services Lead.

 

The members of the Climate Change task group would like to thank Jos Holmes, Senior Commissioning Officer, for her work on this topic so far.

 

Decision

 

It is recommended that Members:

 

(i)         Note the progress update

(ii)        Approve the draft Terms of Reference

(iii)       Provide the Terms of Reference to Council as in interim progress report

 

 

Voting Record

3 For

0 Against

0 Abstentions

64.

Decisions from other Committees

Policy and Resources Committee held on 15 November 2018. (To Follow)

Minutes:

Considered.

 

Decision

 

That the draft minutes of the Policy and Resources committee held on 15 November 2018 be noted.

 

 

65.

Any other business that the Chairman decides is urgent.

Minutes:

Cllr Clark raised an item under urgent business in relation to the Corporate Governance Standards Sub-Committee. In case a member of the sub-committee was unable to attend a meeting, a named substitute was required.

 

Cllr Oxley put himself forward to be the substitute.

 

Decision

 

That Councillor Oxley be appointed as the substitute to the Corporate Governance Standards Sub-Committee.

 

 

Voting Record

2 For

0 Against

1 Abstentions

 

There being no other business, the meeting closed at 8:30pm.