Agenda and minutes

Audit, Overview and Scrutiny Committee
Wednesday, 25th July, 2018 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines  228

Recording: Listen to the recording

Items
No. Item

14.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Cussons, Frank, Sanderson, and Keal.

15.

Minutes of the meeting held on 14 June 2018

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny Committee held on 14 June 2018 be approved and signed by the Chairman as a correct record.

16.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

17.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

18.

Internal Audit and Counter Fraud Annual Report 2017/18

Supporting documents:

Minutes:

Considered – Report of the Section 151 Officer

 

Decision

 

That Members:

a)    Note the results of the audit and counter fraud work undertaken in 2017/18.

b)    Accept the opinion of the Head of Internal Audit on the adequacy and the effectiveness of the authority’s internal control environment.

 

 

Voting Record

5 For

0 Against

0 Abstentions

19.

Counter Fraud Framework Update

Supporting documents:

Minutes:

Considered – Report of the Section 151 Officer.

 

Decision

 

That Members

a)    Approve the updated counter fraud and corruption strategy action plan

b)    Comment on and note the analysis of current fraud risks faced by the council

 

 

Voting Record

5 For

0 Against

0 Abstentions

20.

Statement of Accounts 2017/18

Supporting documents:

Minutes:

Considered.

 

In the absence of conclusive advice on this matter, the following amendment was moved:

 

If required by the Audit Committee, delegate authority to the Chair of the Audit Committee to approve any further adjustments that need to be made to the Statement of Accounts prior to the 31 July 2018.

 

Upon being put to the vote, the amendment was carried.

 

Voting Record

5 For

0 Against

0 Abstentions

 

Subsequent to the meeting, it was confirmed that the amendment was not required.

 

Decision

 

That the Statement of Accounts 2017/18 be noted.

 

 

Voting Record

4 For

0 Against

1 Abstentions

 

The Chair wanted to place on record his thanks to the Finance Team officers involved in the production of the accounts a month earlier than usual to ensure publication by the end of July 2018, and to the team from the external auditors KPMG for their input to the committee in recent years.

21.

Scrutiny Reviews - Task Group

Minutes:

Decision

 

That the Scrutiny Review Task Group into the governance arrangements around the shared service arrangements with North Yorkshire County Council compromise Councillor Acomb, Councillor Clark and Councillor Jowitt, along with other members of the Overview and Scrutiny committee available to attend.  

 

 

Voting Record

5 For

0 Against

0 Abstentions

22.

Any other business that the Chairman decides is urgent.

Minutes:

The Chair wished to thank Fiona Casson for her support in assisting the Overview and Scrutiny committee, as this was her final meeting before leaving the authority.

 

There being no other business, the meeting closed at 8:25pm.