Agenda and minutes

Scrutiny, Overview and Scrutiny Committee
Thursday, 22nd June, 2017 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines 

Recording: Listen to the recording

No. Item


Apologies for absence


Apologies for absence were received from Cllr Frank and Cllr Cussons.


Minutes of the meeting held on 30 March 2017

Supporting documents:




That the minutes of the meeting of the Overview and Scrutiny Committee held on 30 March 2017 be approved as a correct record.


Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.


Cllr Thornton raised the issue of a recent incident of raw sewage in Brawby. The Chairman decided to return to the issue under Any other business.


Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.


Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.


There were no declarations of interest.


Appointment of Corporate Governance Standards Sub-committee

(political proportionality does not apply)


That a Corporate Governance Standards Sub-committee be established comprising any three Members of the  Overview and Scrutiny Committee drawn from across the political groups on the Council as far as reasonably practicable.







That Councillors Clark, Acomb and Keal be appointed to the Corporate Governance Standards Sub-Committee.



Attendance at Policy Committees

Supporting documents:


Considered – Report of the Resources and Enabling Services Lead




That Members agree the rota for attendance at Policy Committees, with addition of a note that for the Policy and Resources Committee meeting in June 2018 the first three members on the alphabetical membership list for Overview and Scrutiny at that time attend as observers.



Scrutiny Reviews Progress Report

Suggestions for potential topic ideas for the next scrutiny review are requested at the meeting.

Supporting documents:


Considered – Report of the Frontline Service Delivery Lead.




That Members note the progress report for previous scrutiny review recommendations and agree that the final report on the scrutiny review of meeting start times and management of meetings be considered by the Policy and Resources Committee at its meeting on 21 September 2017.


Members decided on a shortlist of three options for the next scrutiny review to be explored further by officers:


- An investigation into the results of the recent Staff Survey

- Air quality in the market towns

- Dog fouling



Delivering the Council Plan

Supporting documents:


Considered – Report of the Frontline Services Delivery Lead.




The committee welcomed the news of the recent National Practitioner Support Service Gold Standard achieved by the housing options service and the 'highly commended' award in the Management Journal awards Most Improved Council category. The committee passed on their congratulations to the officers involved.  


The council plan is currently under review and following consultation with members will be presented at the next meeting of the Scrutiny committee. Therefore this item was deferred.



Customer Complaints Q4 2016-17

Supporting documents:


Considered – Report of the Customer Service Lead.




That the report be noted.



Decisions from other Committees

Policy and Resources Committee held on 15 June 2017 (to follow)


The minutes of the Policy and Resources committee on 15 June were presented.


Any other business that the Chairman decides is urgent.


Following a  discussion regarding the recent incident of raw sewage in Brawby, the Chairman requested the Frontline and Delivery Services Lead to email relevant partners to see if the incident had been reported and any action taken.