Agenda and minutes

Audit & Scrutiny, Overview and Scrutiny Committee
Thursday, 25th January, 2018 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines 

Recording: Listen to the recording

Items
No. Item

60.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Frank, Keal and Sanderson.

61.

Minutes of the meeting held on the 2 November 2017

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny Committee held on 2 November 2017 be approved and signed by the Chairman as a correct record.

 

Voting record:

5 For

0 Against

1 Abstention

62.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

63.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

64.

KPMG Certification of Grant Claim - annual report

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the Certification of claims and returns annual report be noted.

 

Given that there were no issues or errors found within the certification work, the Chair also proposed a motion thanking the staff involved for their efforts.

 

 

Voting Record

7 For

0 Against

0 Abstentions

65.

KPMG Audit Plan

Supporting documents:

Minutes:

Considered – Report of Rashpal Khangura.

 

Decision

 

That the External Audit Plan 2017/18 be noted.

 

 

66.

KPMG Technical Update

Supporting documents:

Minutes:

Considered – Report of Rashpal Khangura.

 

Decision

 

That the report be noted.

 

 

67.

Internal Audit Progress Report

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Decision

 

That the Committee notes the results of the work undertaken as part of the 2017/18 internal audit and counter fraud plan.

 

 

68.

Annual Governance Statement Action Plan Progress Report

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Decision

 

That Members note the progress made to address identified actions in the 2016-17 AGS action plan.

 

 

Voting Record

7 For

0 Against

0 Abstentions

69.

Treasury Management and Investment Strategy

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Recommendation to Council

 

That:

 

(i) Members receive the report

(ii) The treasury Management and Investment Strategies be noted and approved by the Council

(iii) The Minimum Revenue Provision Policy Statement be approved by the Council and;

(iv) That the Prudential Indicators in the report be approved by the Council.

 

 

Voting Record

7 For

0 Against

0 Abstentions

70.

Minutes of the meeting held on the 5 October 2017

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny Committee held on 5 October 2017 be approved and signed by the Chairman as a correct record.

 

Voting Record

6 For

0 Against

1 Abstention

71.

Council Performance

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the report be noted.

 

 

72.

Customer Complaints Q3 2017/18

Supporting documents:

Minutes:

Considered – Report of the Customer Services Lead.

 

Decision

 

That the report be noted.

 

73.

Update on the Scarborough and Ryedale Clinical Commissioning Group (CCG) Procurement for Integrated Community Care

Verbal update from the Chair of Overview and Scrutiny

Minutes:

The Chair gave an update on discussions with the Chief Officer of the NHS Scarborough and Ryedale CCG on the questions raised around Integrated Community Care and the impact on residents in Ryedale.  

 

Decision

 

It was agreed that a presentation be welcomed. A date would be agreed with the Chief Officer, Simon Cox.

 

 

 

74.

Decisions from other Committees

Minutes:

None to report.

75.

Scrutiny Review Progress Report

Supporting documents:

Minutes:

Following an update concerning the progress of previous Scrutiny Review recommendations, the Chair proposed that the meeting moved into exempt session to discuss the ongoing Scrutiny Review into the staff survey results.

 

This was seconded by Councillor Gardiner and upon being put to the vote, the motion was passed.

 

Resolved       

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Act as the information provided relates to individuals.

 

Decision

 

That the Scrutiny Review progress report be noted.

 

That the Overview and Scrutiny committee resolves:

- To appoint John Raine to support the investigation into bullying/staff survey results.

- The working party to keep the Overview and Scrutiny committee updated on a regular basis.

 

 

76.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business, the meeting closed at 9pm.