Agenda and minutes

Audit & Scrutiny, Overview and Scrutiny Committee
Thursday, 27th July, 2017 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines 

Recording: Listen to the recording

Items
No. Item

17.

Apologies for absence

Minutes:

Apologies for absence were received from Cllr Keal, Cllr Jowitt and Cllr Sanderson.

18.

Minutes of the meeting held on 20 April 2017

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny Committee held on 20 April 2017 be approved and signed by the Chairman as a correct record.

19.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

20.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

The following interests were declared:

 

Councillor Clark declared a personal non-pecuniary but not prejudicial interest in agenda item 15 as he had been lobbied by a senior member of Ryedale District Council.

Audit Items

21.

KPMG Technical Update

Supporting documents:

Minutes:

Considered – Report of KPMG.

 

Decision

 

That the report be noted.

 

22.

Treasury Management Annual Report 2016-17

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Recommendation to Council

 

That Council is recommended to:

(i)            Note the annual treasury management report for 2016/17; and

(ii)           Approve the actual 2016/17 prudential and treasury indicators in this report

 

23.

Update of internal audit charter

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Decision

 

That the changes to the Council's internal audit charter be deferred to the next meeting.

 

24.

Internal Audit Annual Report 2016/17

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Decision

 

a) That the results of the audit work undertaken in 2016/17 be noted

b) That the opinion of the Head of Internal Audit on the adequacy and the effectiveness of the authority's internal control environment be accepted

c) Monitor shortfalls on an agreed timescale

 

25.

Annual Governance Statement 2016/17

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151)

 

Decision

 

That members approve the Annual Governance Statement for inclusion in the Statement of Accounts.

 

That the item of alleged bullying is included in the Annual Governance Statement. The wording to be decided by the Chair and Vice Chair in conjunction with the Resources and Enabling Services Lead (s151)

 

26.

Risk Management Strategy review

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Decision

 

That:

a) The report be noted

b) That the revised Risk Management Strategy 2017-2022 be approved.

 

27.

Revised Local Code of Corporate Governance

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Recommendation to Council

 

That the updated Local Code of Corporate Governance be approved.

 

28.

Exempt information

That under Paragraph 7 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following item as information relates to action which may be taken in connection with the prevention, investigation or prosecution of crime.

 

Minutes:

Resolved      

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Act as the information provided relates to individuals.

29.

Counter fraud framework update

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Decision

 

That:

a) The updated counter fraud and corruption strategy action plan be approved

b) The analysis of current fraud risks faced by the council be noted.

 

Scrutiny Items

30.

Topic for the next Scrutiny Review

Minutes:

Considered.

 

Decision

 

That:

i) In principle, the review to be carried out by the Chair, Vice-Chair and an independent advisor

 

ii) To hold a working party to move towards point i), producing the terms of reference and reporting back to the Overview and Scrutiny committee.

 

The Chair committed to keeping all members of the committee informed of the arrangements for meetings of the working party, with committee members welcome to attend.

31.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business, the meeting closed at 9:25pm.

Audit Items

Scrutiny Items