Agenda and minutes

Audit, Overview and Scrutiny Committee
Thursday, 26th January, 2017 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Audrey Adnitt 

Recording: Listen to the recording

Items
No. Item

71.

Apologies for absence

Minutes:

Apologies were received from Cllr Duncan, Gardiner and Sanderson.

72.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

73.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillor Potter and Councillor Jowitt declared a personal, pecuniary but not prejudicial interest in items 5 and 6 as they had signed a requisition for an extraordinary meeting in relation to the complaint under consideration by the Corporate Governance Standards Sub-Committee

74.

Date of the next Corporate Governance Standards Sub-Committee

Minutes:

Decision

 

That the meeting of the Corporate Governance Standards Sub-Committee be held on Thursday 9 February 2017 at 10am and such other dates as required.                           

 

Voting record

5 For

1 Against

1 Abstention

 

75.

Appointment of the Corporate Governance Standards Sub-Committee

Overview & Scrutiny Committee   acting  as the  Corporate Governance Standards Committee.

 

To appoint three members to the Corporate Governance Standards Sub-Committee (political proportionality does not apply).

 

Minutes:

Decision

 

That Cllr Keal, Acomb and Wainwright be appointed to the Corporate Governance Standards Sub-Committee.

 

That the Corporate Governance Standards Sub-Committee be able to make recommendations direct to Council on the case if it considers that appropriate.

 

Voting record

6 For

1 Abstention

 

76.

Minutes of the meeting held on the 3 November 2016

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Audit Committee held on 3 November 2016 be approved and signed by the Chairman as a correct record.

 

Voting record

6 For

1 Abstention

77.

Treasury Management Statement and Investment Strategy 2017-18

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151)

 

Recommendation to Council

 

That:

(i)         Members receive the report

(ii)        The Treasury Management and Investment Strategies be noted and approved by the Council;

(iii)       The Minimum Revenue Provision Policy Statement be approved by the Council and:

(iv)       That the Prudential Indicators in the report be approved by the Council.

 

Voting Record

Unanimous

 

78.

Appointment of the sector led body Public Sector Audit Appointments (PSAA) to appoint external audit services for Ryedale District Council from 1 April 2018

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Recommendation to Council

 

That:

 

Ryedale District Council accepts Public Sector Appointments Ltd (PSAA) invitation to 'opt in' to the sector led option for the procurement of external auditors for a maximum of five financial years starting 1 April 2018.

 

Delegation be given to the Resources and Enabling Lead (s151) Officer to undertake the necessary steps to ensure the appointment of PSAA is made by 9 March 2017.

 

Voting Record

Unanimous

 

79.

KPMG Certification of claims and returns

Supporting documents:

Minutes:

Considered – Annual Report of Rashpal Khangura (KPMG).

 

Decision

 

That the Annual Report on certification of claims and returns 2015/16 be noted.

 

Voting record

Unanimous

 

80.

Internal audit second progress report 2016/17

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Decision

 

That the progress report as part of the 2016/17 audit plan be noted.

 

Voting record

Unanimous

 

81.

Annual Governance Statement action plan

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Decision

 

That the report on the progress made to address identified actions in the 2015-16 AGS action plan be noted.

 

Voting record

Unanimous

 

82.

KPMG Technical update

Supporting documents:

Minutes:

Considered

 

Decision

 

That the KPMG Technical Update be noted.

 

Voting record

Unanimous

 

83.

Any other business that the Chairman decides is urgent.

Minutes:

The Chair ended by thanking Rob Walker from KPMG for his work with the committee as it was to be his final meeting before moving to a new job.

 

The meeting closed at 7:10pm.