Agenda and draft minutes

None.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

There were no items of urgent business.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

None.

Considered – Report of the Corporate Director (s151).

Considered – Report of the Corporate Director (s151)

Considered – Report of the Certification of claims and returns 2012/13 Annual Report from Deloittes.

Considered – Report of the Head of Economy and Infrastructure.

Considered – Report of the Business Support Manager.

Considered – Report of the Corporate Director (s151).

Considered – Report of the Corporate Risk Register.

Considered – The Report of the Head of Corporate Services.

Considered – The report of the Head of Legal Services.

Decision

That the report be received and that the following recommendations be made to Council:

(i)         That the following outside bodies be removed from the list:  Supporting People NY Joint Committee (agreed at Annual Council on 16 May 2013), Endowment Governors Charity called Malton School, LG Yorkshire & Humber Elected Members Cohesion Group (agreed at Annual Council on 16 May 2013), Rural Action Yorkshire (formerly YRCC);

(ii)        That substitute representatives be appointed for outside bodies, where their governance arrangements permit, and that it be the nominated representatives responsibility to notify the substitute if they are unable to attend a meeting of the outside body;

(iii)        That a précis from Member representatives on outside bodies be published on the website following each meeting, subject to the approval of the outside bodies, to ensure feedback of key decisions and discussions relevant to the Council is available, and including their attendance record;

(iv)       That appointments to outside bodies be for four year terms, from 2015 onwards to coincide with the District elections, subject to an annual review by the Overview and Scrutiny Committee to address any issues with attendance or publication of précis;

(v)        That nominations of representatives to outside bodies should be made by Council based on their skills and expertise, in addition to attendance records, and that Members be asked to provide an oral statement of this upon nomination.

(vi)       That the Independent Remuneration Panel be requested to review allowances payable to representatives on outside bodies, where a payment is currently made;

(vii)       (a)   That subject to the exceptions in sub paragraph (b) below , all Members note that any representative on an outside body cannot be involved in any financial or regulatory decision taken by the Council that relates to that body. They can make representations, either through the public speaking opportunity for a relevant application at Planning Committee, or for other committees and Full Council by addressing the meeting at the chairman’s discretion;

    (b)    The exceptions where Members may participate and vote are the setting of council tax or a precept under the Local Government Finance Act 1992 or where a dispensation has been granted.

(viii)      That the Member Champion role be abolished.

Commissioning Board held on 23 January 2014

Policy and Resources Committee held on 13 February 2014 – to follow

The minutes of the Commissioning Board meeting held on the 23 January 2014 and the Policy & Resources Committee held on the 13 February 2014 were presented.

Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

There were no items of urgent business.

The meeting closed at 08.30pm.