Agenda, decisions and minutes

Apologies for absence were received from Councillors Mrs Burr and Mrs Goodrick.

The minutes of a meeting of the Policy and Resources Committee held on 4 April 2012 were presented.

Resolved

That the minutes of a meeting of the Policy and Resources Committee held on 4 April 2012 be approved and signed by the Chairman as a correct record.

The minutes of a meeting of the Policy and Resources Committee held on 4 April 2012 were presented.

Resolved

That the minutes of a meeting of the Policy and Resources Committee held on 4 April 2012 be approved and signed by the Chairman as a correct record.

The minutes of a meeting of the Resources Working Party held on 6 June 2012 were presented.

Resolved

That the minutes of a meeting of the Resources Working Party held on 6 June 2012 be received.

The minutes of a meeting of the Resources Working Party held on 6 June 2012 were presented.

Resolved

That the minutes of a meeting of the Resources Working Party held on 6 June 2012 be received.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

The Chairman reported that there were no items to be considered at the meeting as a matter of urgency by virtue of Section 100B(94)(b) of the Local Government Act 1972.

The Chairman reported that there were no items to be considered at the meeting as a matter of urgency by virtue of Section 100B(94)(b) of the Local Government Act 1972.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Councillor Knaggs declared a personal but not prejudicial interest in Item 12 as he had been consulted by the Parish Council during the course of the review.

Councillor Knaggs declared a personal but not prejudicial interest in Item 12 as he had been consulted by the Parish Council during the course of the review.

The Committee is requested to appoint Members to the following Working Parties/Sub-Committee:

(a)          Senior Management Contracts Working Party

The Leader of the Council, Chairman of Policy and Resources, Vice-Chairman of Policy and Resources, Chairman of Commissioning Board and the Staff Champion.

(b)       Resources Working Party

6 members.

The members in the 2011-12 municipal year were Councillors Acomb, Mrs Cowling, Mrs Goodrick, Knaggs, Mrs Knaggs and Legard.

(c)       Community Investment Fund Panel (see report later on agenda)

(d)       Sub-Committee – Appeals Panel

Chairman of Policy and Resources, Staff Champion and Vice Chairman of Policy and Resources.

In the absence of any of these Members, the panel to consist of 3 Members to be appointed by the Chief Executive in Consultation with the Chairman of Policy and Resources, or in the Chairman’s absence, the Vice Chairman, from the current membership of the Policy and Resources Committee (including any substitute members). The Panel to meet as and when required. Such a panel to consist of two Members of the Conservative Group and one Member of another Group.

Terms of reference of the Sub Committee

To determine appeals in relation to the following matters:

· To determine appeals against dismissal on disciplinary cases.

· Any other appeal to Members which is currently within the Council’s policies   and procedures.

Nominations were sought for the following Sub Committees/Working Parties:

(a)  Senior Management Contracts Working Party

(b)  Resources Working Party

(c)  Sub-Committee – Appeals Panel

Resolved

That the following Members be appointed to the following Working Parties/Sub-Committees for the municipal year 2012-13:

Senior Management Contracts Working Party

The Leader of the Council, Chairman of Policy and Resources Committee, Vice-Chairman of the Policy and Resources Committee, Chairman of Commissioning Board and the Staff Champion

Resources Working Party

Councillors Acomb, Mrs Cowling, Mrs Goodrick, Knaggs, Mrs Knaggs and Legard

Sub-Committee – Appeals Panel

Chairman of Policy and Resources Committee, Staff Champion and Vice-Chairman of Policy and Resources Committee

In the absence of any of these Members, the panel to consist of 3 Members to be appointed by the Chief Executive in consultation with the Chairman of Policy and Resources Committee or, in the Chairman’s absence, the Vice-Chairman, from the current membership of the Policy and Resources Committee (including any substitute members).  The Panel to meet as and when required; such a panel to consist of two members of the Conservative Group and one Member of another Group.

Nominations were sought for the following Sub Committees/Working Parties:

(a)  Senior Management Contracts Working Party

(b)  Resources Working Party

(c)  Sub-Committee – Appeals Panel

Resolved

That the following Members be appointed to the following Working Parties/Sub-Committees for the municipal year 2012-13:

Senior Management Contracts Working Party

The Leader of the Council, Chairman of Policy and Resources Committee, Vice-Chairman of the Policy and Resources Committee, Chairman of Commissioning Board and the Staff Champion

Resources Working Party

Councillors Acomb, Mrs Cowling, Mrs Goodrick, Knaggs, Mrs Knaggs and Legard

Sub-Committee – Appeals Panel

Chairman of Policy and Resources Committee, Staff Champion and Vice-Chairman of Policy and Resources Committee

In the absence of any of these Members, the panel to consist of 3 Members to be appointed by the Chief Executive in consultation with the Chairman of Policy and Resources Committee or, in the Chairman’s absence, the Vice-Chairman, from the current membership of the Policy and Resources Committee (including any substitute members).  The Panel to meet as and when required; such a panel to consist of two members of the Conservative Group and one Member of another Group.

The Head of Economy and Housing submitted for information a report giving feedback on the results from the Ryedale Economic Action Plan consultation period (previously circulated) which had been considered at a meeting of the Commissioning Board held on 7 June 2012. 

Resolved

That the report be noted

The Head of Economy and Housing submitted for information a report giving feedback on the results from the Ryedale Economic Action Plan consultation period (previously circulated) which had been considered at a meeting of the Commissioning Board held on 7 June 2012. 

Resolved

That the report be noted.

The Head of Policy and Partnerships submitted a report (previously circulated) presenting the content of the Council’s Annual Report of delivery against its priorities.

Resolved

That the report be received.

The Head of Policy and Partnerships submitted a report (previously circulated) presenting the content of the Council’s Annual Report of delivery against its priorities.

Resolved

That the report be received.

The Head of Policy and Performance submitted a report (previously circulated), the purpose of which was to establish the Community Investment Fund as a working party of the Policy and Resources Committee.

Resolved

That the report be received and that

(i)             The authority to make decisions on the allocation of grants be delegated to the Head of Economy and Infrastructure in consultation with the members of the Community Investment Fund Panel.  In the absence of the Head of Economy and Infrastructure the delegation passes to the Chief Executive

(ii)           The terms of reference detailed in paragraph 6.1 of the report for the Community Investment Fund Panel be adopted

(iii)                The following Members be appointed to the Community Investment Fund Panel:

Councillors Acomb, Ives, Mrs Knaggs and Mrs Goodrick (Conservative Group)

Councillor Ward (Liberal Group)

Councillor Maud (Independent Group)

Councillor Mrs Burr (Lib/Dem Group)

Substitutes:  Councillors Arnold and Knaggs (Conservative Group)

                      Councillor Wainwright (Independent Group)

                      Councillor Mrs Shields (Lib/Dem Group)

                      Councillor Woodward (Liberal Group)

The Head of Policy and Performance submitted a report (previously circulated), the purpose of which was to establish the Community Investment Fund as a working party of the Policy and Resources Committee.

Resolved

That the report be received and that

(i)            The authority to make decisions on the allocation of grants be delegated to the Head of Economy and Infrastructure in consultation with the members of the Community Investment Fund Panel.  In the absence of the Head of Economy and Infrastructure the delegation passes to the Chief Executive

(ii)           The terms of reference detailed in paragraph 6.1 of the report for the Community Investment Fund Panel be adopted

(iii)          The following Members be apopointed to the Community Investment Fund Panel:

The Corporate Director (s151) submitted a report (previously circulated) proposing the adoption of a policy requiring officers to seek quotes from local suppliers in procurement processes where possible.

Resolved

That the report be received and that Council be recommended to approve  the Statement of Local Procurement at Annex A to the report.

The Corporate Director (s151) submitted a report (previously circulated) proposing the adoption of a policy requiring officers to seek quotes from local suppliers in procurement processes where possible.

Resolved

That the report be received and that Council be recommended to approve  the Statement of Local Procurement at Annex A to the report.

The Council Solicitor and Monitoring Officer submitted a report (previously circulated), the purpose of which was to

(a)   Consider and respond to a Community Governance petition which has been submitted under the provisions of Section 80 of the Local Government and Public Involvement in Health Act 2007 (The 2007 Act) requesting the District Council to conduct a Community Governance Review to increase the size of the Parish Council from five to seven Councillors

(b)   Ryedale District Council has a duty under section 83 of the 2007 Act to respond to the petition using its powers to undertake a Community Governance Review under secton 82 of the 2007 Act

Resolved

That Council be recommended to:

(i)             Note the receipt of the request and its validity

(ii)          Agree to undertake a Community Governance Review of the Parishes of Foston and Thornton-le-Clay

(iii)         Agree the Terms of Reference of the review as detailed in Annex C including the timetable and arrangements for public consultation

(iv)         Agree that the review will be carried out by the Council Solicitor and Monitoring Officer, in consultation with the Chairman of Policy and Resources Committee

(v)           Note that further reports will be brought to Council in order that decisions may be made in respect of draft proposals and final recommendations of the Review

The Council Solicitor and Monitoring Officer submitted a report (previously circulated), the purpose of which was to

(a)   Consider and respond to a Community Governance petition which has been submitted under the provisions of Section 80 of the Local Government and Public Involvement in Health Act 2007 (The 2007 Act) requesting the District Council to conduct a Community Governance Review to increase the size of the Parish Council from five to seven Councillors

(b)   Ryedale District Council has a duty under section 83 of the 2007 Act to respond to the petition using its powers to undertake a Community Governance Review under secton 82 of the 2007 Act

Resolved

That Council be recommended to:

(i)            Note the receipt of the request and its validity

(ii)          Agree to undertake a Community Governance Review of the Parishes of Foston and Thornton-le-Clay

(iii)         Agree the Terms of Reference of the review as detailed in Annex C including the timetable and arrangements for public consultation

(iv)         Agree that the review will be carried out by the Council Solicitor and Monitoring Officer, in consultation with the Chairman of Policy and Resources Committee

(v)           Note that further reports will be brought to Council in order that decisions may be made in respect of draft proposals and final recommendations of the Review

The Corporate Director (s151) submitted a report (previously circulated) in which members were informed of the proposals for the Localisation of Council Tax Support and which considered policy options for taking forward the upcoming legislative requirements.  It proposed a policy direction for the Council which would enable it to consult with the major precepting authorities, the County Council, Fire and Police.  Members were to approve a final scheme for Council Tax support in January 2013 and the matter was to go to Council in September prior to public consultation.

Resolved

That the report be received and that Council be recommended

(i)             The preparation of a scheme for 2013/2014 Council Tax Support for consultation with the major precepting authorities which incorporates:

1.    Maximum Eligible Council Tax Support of 80%

2.    Removal of the Second Adult Rebate

3.    A maximum Band D property restriction for all working age claims

4.    An assumption that all preceptors contribute proportionately to any additional collection costs

5.    An assumption that all preceptors contribute proportionately to the establishment of a Council Tax Support

(ii)           That any shortfall in funding to meet the total cut in Government funding, having implemented the above, is met through reductions in Council Tax discounts as part of the 2013/2014 budget strategy process

(iii)         That a further report and scheme for public consultation is presented to Council on the 6 September 2012 taking into account the comments of the major preceptors

The Corporate Director (s151) submitted a report (previously circulated) in which members were informed of the proposals for the Localisation of Council Tax Support and which considered policy options for taking forward the upcoming legislative requirements.  It proposed a policy direction for the Council which would enable it to consult with the major precepting authorities, the County Council, Fire and Police.  Members were to approve a final scheme for Council Tax support in January 2013 and the matter was to go to Council in September prior to public consultation.

Resolved

That the report be received and that Council be recommended

(i)        The preparation of a scheme for 2013/2014 Council Tax Support for consultation with the major precepting authorities which incorporates:

1.      Maximum Eligible Council Tax Support of 80%

2.      Removal of the Second Adult Rebate

3.      A maximum Band D property restriction for all working age claims

4.      An assumption that all preceptors contribute proportionately to any additional collection costs

5.      An assumption that all preceptors contribute proportionately to the establishment of a Council Tax Support

(ii)    That any shortfall in funding to meet the total cut in Government funding, having implemented the above, is met through reductions in Council Tax discounts as part of the 2013/2014 budget strategy process

(iii)  That a further report and scheme for public consultation is presented to Council on the 6 September 2012 taking into account the comments of the major preceptors

There being no urgent business the Chairman declared the meeting closed at 8.10pm

There being no urgent business the Chairman declared the meeting closed at 8.10pm