Agenda, decisions and minutes

Apologies for absence were received from Councillors Bailey and Legard.

Apologies for absence were received from Councillors Bailey and Legard.

The minutes of the meetings of the Policy and Resources Committee held on 8 December 2011 and 2 February 2012 (previously circulated) were presented.

Resolved

That the minutes of the meetings of the Policy and Resources Committee held on 8 December 2011 and 2 February 2012 be approved and signed by the Chairman as a correct record.

The minutes of the meetings of the Policy and Resources Committee held on 8 December 2011 and 2 February 2012 (previously circulated) were presented.

Resolved

That the minutes of the meetings of the Policy and Resources Committee held on 8 December 2011 and 2 February 2012 be approved and signed by the Chairman as a correct record.

The minutes of the meetings of the Resources Working Party held on 10 January 2012 and 13 March 2012 (previously circulated) were presented.

Resolved

That the minutes of the meetings of the Resources Working Party held on 10 January 2012 and 13 March 2012 be received.

The minutes of the meetings of the Resources Working Party held on 10 January 2012 and 13 March 2012 (previously circulated) were presented.

Resolved

That the minutes of the meetings of the Resources Working Party held on 10 January 2012 and 13 March 2012 be received.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

The Chairman reported that there was one item to be considered at the meeting as a matter of urgency by virtue of Section 100B(94)(b) of the Local Government Act 1972. This related to the fact that the Planning Inspectorate had advised the Council that a period of public consultation was required to help ensure that the Ryedale Plan: Local Plan Strategy was legally compliant with new policies and sound when assessed against them. The Government had recently published two pieces of new national policy: the National Planning Policy Framework and Planning Policy for Traveller Sites.

The Chairman reported that there was one item to be considered at the meeting as a matter of urgency by virtue of Section 100B(94)(b) of the Local Government Act 1972. This related to the fact that the Planning Inspectorate had advised the Council that a period of public consultation was required to help ensure that the Ryedale Plan: Local Plan Strategy was legally compliant with new policies and sound when assessed against them. The Government had recently published two pieces of new national policy: the National Planning Policy Framework and Planning Policy for Traveller Sites.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Councillor Acomb declared a personal but not prejudicial interest in Item 11 as a trustee of Ryedale Community Transport.

Councillor Mrs Burr declared a personal but not prejudicial interest in Item 11 as an owner of businesses in Malton.

Councillor Mrs Goodrick declared a personal but not prejudicial interest in Item 11 as the Council’s representative to the Citizens Advice Bureau.

Councillor Mrs Knaggs declared a personal but not prejudicial interest in Item 11 as a trustee of Ryedale Voluntary Action.

Councillor Acomb declared a personal but not prejudicial interest in Item 11 as a trustee of Ryedale Community Transport.

Councillor Mrs Burr declared a personal but not prejudicial interest in Item 11 as an owner of businesses in Malton.

Councillor Mrs Goodrick declared a personal but not prejudicial interest in Item 11 as the Council’s representative to the Citizens Advice Bureau.

Councillor Mrs Knaggs declared a personal but not prejudicial interest in Item 11 as a trustee of Ryedale Voluntary Action.

The Head of Transformation submitted a report (previously circulated), which detailed progress with delivering the Council Plan.

Resolved

That the report be noted.

The Head of Transformation submitted a report (previously circulated), which detailed progress with delivering the Council Plan.

Resolved

That the report be noted.

The Head of Policy and Partnerships submitted a report (previously circulated) which sought Members’ approval of operational criteria for the Community Investment Fund Panel (CIF Panel)

Resolved

Part A (matters delegated to this Committee)

Members:

(i)        agreed the criteria for the operation of the CIF Panel as detaiIed in paragraphs 8.2 – 8.7 of the report; and

(ii)       noted the inclusion of the Main Grants and Christmas Lights  funds under the management of the CIF Panel. The allocation of the Talented Youth Grant scheme, which ended this year, to be included under the CIF Panel from April 2013

Part B (recommendations to Council)

The Council is recommended to approve:

(i)        the terms of reference for the CIF Panel for inclusion in the Council’s Constitution (annex A); and

(ii)       the 2012/2013 meeting schedule for the CIF panel.

The Head of Policy and Partnerships submitted a report (previously circulated) which sought Members’ approval of operational criteria for the Community Investment Fund Panel (CIF Panel)

Resolved

Part A (matters delegated to this Committee)

Members:

(i)        agreed the criteria for the operation of the CIF Panel as detaiIed in paragraphs 8.2 – 8.7 of the report; and

(ii)       noted the inclusion of the Main Grants and Christmas Lights  funds under the management of the CIF Panel. The allocation of the Talented Youth Grant scheme, which ended this year, to be included under the CIF Panel from April 2013

Part B (recommendations to Council)

The Council is recommended to approve:

(i)        the terms of reference for the CIF Panel for inclusion in the Council’s Constitution (annex A); and

(ii)        the 2012/2013 meeting schedule for the CIF panel.

The Head of Corporate and Business Support submiited a report (previously circulated) which sought Members’ approval to amend the Redeployment and Redundancy Policy in the calculation of redundancy payments.  This amendment was also to be carried forward to the Discretionary Compensation Policy.

Resolved

That Council be recommended to approve:

(i)      The change in Redeployment and Redundancy Policy to the maximum number of full years of service from 30 to 20 when calculating redundancy pay with effect from 17 May 2012.  (Annex A).

(ii)     The change be reflected in the Discretionary Compensation Policy. (Annex B).

Councillor Woodward requested that his vote against the recommendation be recorded.

The Head of Corporate and Business Support submitted a report (previously circulated) which sought Members’ approval to amend the Redeployment and Redundancy Policy in the calculation of redundancy payments.  This amendment was also to be carried forward to the Discretionary Compensation Policy.

Resolved

That Council be recommended to approve:

(i)      The change in Redeployment and Redundancy Policy to the maximum number of full years of service from 30 to 20 when calculating redundancy pay with effect from 17 May 2012.  (Annex A).

(ii)     The change be reflected in the Discretionary Compensation Policy. (Annex B).

Councillor Woodward requested that his vote against the recommendation be recorded.

The Head of Corporate and Business Support submiited a report (previously circulated) which sought Members’ approval for a number of constitutional changes as detailed in Annex A of the report.

It was moved by Councillor Knaggs and seconded by Councillor Mrs Knaggs that Part 2 – Article 4: Full Council para 4.2 (h) (p16) be amended to read;

“Appointing representatives to outside bodies for a period up to the end of the Council term, unless the appointment has been delegated by the Council.”

Upon being put to the vote the amendment was carried.

It was moved by Councillor Knaggs and seconded by Councillor Mrs Knaggs that Part 4 – Overview & Scrutiny Procedure Rules para 14 (p117) be amended to read;

“In any event call-in will not apply to development control and quasi-judicial decisions such as licensing.”

Upon being put to the vote the amendment was carried.

Upon being put to the vote the substantive motion was carried.

Resolved

That Council be recommended to approve the changes to the constitution detailed in Annex A of the report, subject to amendment as follows;

Part 2 – Article 4: Full Council para 4.2 (h) (p16) be amended to read;

“Appointing representatives to outside bodies for a period up to the end of the Council term, unless the appointment has been delegated by the Council.”

Part 4 – Overview & Scrutiny Procedure Rules para 14 (p117) be amended to read;

“In any event call-in will not apply to development control and quasi-judicial decisions such as licensing.”

The Head of Corporate and Business Support submitted a report (previously circulated) which sought Members’ approval for a number of constitutional changes as detailed in Annex A of the report.

It was moved by Councillor Knaggs and seconded by Councillor Mrs Knaggs that Part 2 – Article 4: Full Council para 4.2 (h) (p16) be amended to read;

“Appointing representatives to outside bodies for a period up to the end of the Council term, unless the appointment has been delegated by the Council.”

Upon being put to the vote the amendment was carried.

It was moved by Councillor Knaggs and seconded by Councillor Mrs Knaggs that Part 4 – Overview & Scrutiny Procedure Rules para 14 (p117) be amended to read;

“In any event call-in will not apply to development control and quasi-judicial decisions such as licensing.”

Upon being put to the vote the amendment was carried.

Upon being put to the vote the substantive motion was carried.

Resolved

That Council be recommended to approve the changes to the constitution detailed in Annex A of the report, subject to amendment as follows;

Part 2 – Article 4: Full Council para 4.2 (h) (p16) be amended to read;

“Appointing representatives to outside bodies for a period up to the end of the Council term, unless the appointment has been delegated by the Council.”

Part 4 – Overview & Scrutiny Procedure Rules para 14 (p117) be amended to read;

“In any event call-in will not apply to development control and quasi-judicial decisions such as licensing.”

The Corporate Director (s151) submitted a report (previously circulated) which requested Members’ consideration of a policy for the determination of the allocation of Discretionary Business Rate Relief to organisations in the district that includes charities, non-profit making organisations, rural shops and post offices.

Resolved

That Council be recommended to approve:

(i)      the Discretionary Business Rates Policy at Annex B; and

(ii)     that officers be delegated to approve Discretionary Business Rates Relief in line with that Policy.

The Corporate Director (s151) submitted a report (previously circulated) which requested Members’ consideration of a policy for the determination of the allocation of Discretionary Business Rate Relief to organisations in the district that includes charities, non-profit making organisations, rural shops and post offices.

Resolved

That Council be recommended to approve:

(i)      the Discretionary Business Rates Policy at Annex B; and

(ii)     that officers be delegated to approve Discretionary Business Rates Relief in line with that Policy.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

The Head of Planning and Housing submitted a report (previously circulated) which informed Members that the Planning Inspectorate had advised the Council that a period of public consultation was required to help ensure that the Ryedale Plan: Local Plan Strategy was legally compliant with new policies and sound when assessed against them. The Government had recently published two pieces of new national policy: the National Planning Policy Framework and Planning Policy for Traveller Sites.

Resolved

That Council be recommended to approve:

(i)        that consultation with the public and key bodies for a period of six weeks be undertaken, specifically on the issue of compliance with the recently published National Planning Policy Framework and Planning Policy for Traveller Sites; and

(ii)       the schedule of compliance (Annex A) between the Ryedale Plan: Local Plan Strategy and new national policy in the National Planning Policy Framework and Planning Policy for Traveller Sites as a basis for public consultation.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

The Head of Planning and Housing submitted a report (previously circulated) which informed Members that the Planning Inspectorate had advised the Council that a period of public consultation was required to help ensure that the Ryedale Plan: Local Plan Strategy was legally compliant with new policies and sound when assessed against them. The Government had recently published two pieces of new national policy: the National Planning Policy Framework and Planning Policy for Traveller Sites.

In the opinion of the Head of Paid Service the decision is an urgent one and therefore not subject to call-in.

Resolved

That Members approved:

(i)        that consultation with the public and key bodies for a period of six weeks be undertaken, specifically on the issue of compliance with the recently published National Planning Policy Framework and Planning Policy for Traveller Sites; and

(ii)        the schedule of compliance (Annex A) between the Ryedale Plan: Local Plan Strategy and new national policy in the National Planning Policy Framework and Planning Policy for Traveller Sites as a basis for public consultation.