Agenda and minutes

Apologies for absence were received from Councillors Legard, Mrs Hodgson and Keal.

Substitute – Councillor Mrs Cowling (for Cllr Legard).

The minutes of the meeting held on the 30 September 2010 were presented.

Resolved

That the minutes of the meeting held on the 30 September 2010 be approved and signed by the Chairman as a correct record.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

The Chairman reported that there were no items of urgent business to be considered.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

In accordance with the Member’s Code of Conduct Councillor Mrs Cowling declared a prejudicial interest in Item 12 as the owner of a property that would be eligible for the grant scheme.

Councillor Andrews declared a personal interest in Item 7 as a Member of Malton Town Council.

The minutes of the meeting held on the 23 November 2010 were presented.

A typographical error was noted at Minute 27 paragraph 3. The paragraph should read ‘Councillors noted that:’.

Resolved

That the minutes and the recommendation therein of the meeting held on the 23 November 2010 be approved with an amendment to Minute 27 paragraph 3 Councillors noted that, be approved.

The Chair read out a statement setting out the reason for the report.

Councillor Andrews was invited by the Chair to ask questions and speak on the matter.

The Forward Planning Manager presented the report.

The Officer recommendation was moved as a motion by Councillor Wainwright and seconded by Councillor Mrs Cowling.

An amendment was moved by Councillor Knaggs and seconded by Councillor Mrs Cowling that the following words be added to replace the words of the motion:

That Committee reaffirms that development limits remain a material planning consideration.

Upon being put to the vote the amendment was carried.

Upon being put to the vote the substantive motion was carried.

            Resolved

That Committee reaffirms that development limits remain a material planning consideration.

The Head of Transformation presented the Plan to Councillors.

Councillors noted the document and confirmed that they were happy with the level of detail given.

Resolved

            That report was accepted.

The Corporate Director (s151) presented the report to Members.

It was moved by Councillor Wainwright and seconded by Councillor Mrs Cowling that the recommendation in the report be approved.

            Resolved

That Members noted the progress and supported in principle the merger of NYAP with Veritau effective from the 1 April 2012 subject to a satisfactory business case.

The Corporate Director (s151) presented the report.

It was moved by Councillor Wainwright and seconded by Councillor Mrs Cowling that the recommendation in the report be approved.

Resolved

That Members noted the content of the report.

The Head of Economy and Housing presented the report to Members. A plan of the site was circulated at the Meeting.  Officers confirmed that local people would be given preference in the selection of occupants for the affordable units.

It was moved by Councillor Wainwright and seconded by Councillor Bailey that the recommendation in the report be approved.

Resolved

That the Committee approve the sale of Council owned land at Ampleforth to Yorkshire Housing for £20,000 to enable the construction of four affordable dwellings.

The Corporate Director (s151) Officer presented the report to Members.

Councillor Mrs Cowling declared a prejudicial interest in this item as the owner of a property that would be eligible for the grant scheme and did not take part in the discussion.

Councillor Knaggs asked that an appeal procedure be put in place if a grant application was turned down.

It was moved by Councillor Bailey and seconded by Councillor Arnold that the recommendation in the report be approved.

Resolved

That Council is recommended to approve:

i.              The establishment of a householder Flood Resistance Grants Scheme which:

a.    Is eligible to all Domestic Properties within the District which have previously suffered flooding from rivers or surface water and continue to be classified as “at risk within the defended situation” by the Environment Agency;

b.    Provides 50% of eligible expenditure up to a maximum grant of £2,500 per property;

c.    Provides grants towards flood resistance works;

d.    is administered by the North Yorkshire Building Control Partnership; and

e.    ensures all products must be in accordance with BSI Kitemark or equivalent.

ii.            An initial £50k be allocated from unapplied capital resources in 2011/12; and

iii.           An evaluation report be brought back on the scheme to members once the majority of funding is committed.

(a)  Malton Museum Future Options

(b)  Replacement Recycling Vehicles and Kerbside Recycling Options

Resolutions to follow.

The Head of Economy and Housing presented the report on Malton Museum.

The recommendation was circulated to Members at the Meeting as follows:

(a)       Malton Museum Future Options

            Resolved:

(ii)        that Policy & Resources Committee is requested to consider including the Malton Museum Relocation Project in the Council’s Capital Programme, with an allocation of £60,000, subject to an appropriate investment contract with the Foundation.

It was moved by Councillor Wainwright and seconded by Councillor Mrs Cowling that the circulated recommendation be approved.

            Resolved:

(ii)        that Policy & Resources Committee is requested to consider including the Malton Museum Relocation Project in the Council’s Capital Programme, with an allocation of £60,000, subject to an appropriate investment contract with the Foundation.

The Corporate Director (s151) presented the replacement recycling vehicles and kerbside recycling options.

The recommendation was circulated to Members at the Meeting as follows:

(b)       Replacement Recycling Vehicles and Kerbside Recycling Options

            Resolved:

            That Policy & Resources Committee is recommended to approve:

a)     the introduction of the collection of plastic bottles and cardboard from the kerbside of every domestic property in the District as part of their multi-material recycling collection service, utilising a three box/bag system at an estimated additional net ongoing full year annual revenue cost ranging from £64k to £88k;

b)     the Revenue cost implication above be managed through the budget strategy process for 2011/2012 and 2012/2013;

c)      to approve inclusion of £135k in the Council’s Capital Programme for 2011/12 for additional recycling equipment;

d)     that the policy be revised for extra residual refuse capacity only be provided for a family of over seven plus all replacement bins for residual refuse would be changed to a smaller bin; and

e)     further consultation is carried out on the possibility of applying an annual charge for the kerbside collection of garden waste from domestic properties and a report be brought back to members following that consultation.

It was moved by Councillor Cowling and seconded by Councillor Bailey that the circulated recommendation be approved.

(b)       Replacement Recycling Vehicles and Kerbside Recycling Options

            Resolved:

            That Policy & Resources Committee is recommended to approve:

a.         the introduction of the collection of plastic bottles and cardboard from the kerbside of every domestic property in the District as part of their multi-material recycling collection service, utilising a three box/bag system at an estimated additional net ongoing full year annual revenue cost ranging from £64k to £88k;

b.         the Revenue cost implication above be managed through the budget strategy process for 2011/2012 and 2012/2013;

c.         to approve inclusion of £135k in the Council’s Capital Programme for 2011/12 for additional recycling equipment;

d.         that the policy be revised for extra residual refuse capacity only be provided for a family of over seven plus all replacement bins for residual refuse would be changed to a smaller bin; and

e.      further consultation is carried out on the possibility of applying an annual charge for the kerbside collection of garden waste from domestic properties and a report be brought back to members following that consultation.

The Chairman noted that there was no other business.

The meeting closed at 7.55pm