Agenda and draft minutes

Policy and Resources Committee - Thursday, 10th November, 2022 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  43476

Media

Items
No. Item

52.

Apologies for absence

Minutes:

Apologies were received from Councillor Burr, Councillor P Andrews substituted.

 

53.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

 

54.

Minutes of the meeting held on 29 September 2022

Supporting documents:

Minutes:

Decision

 

That the Minutes of the Policy and Resources Committee Meeting held on 29 September 2022 be approved and signed by the Chair as a correct record.

 

 

Voting Record

Carried by general affirmation

 

55.

Minutes of the Local Plan Working Party held on 13 October 2022

Supporting documents:

Minutes:

The minutes from the Local Plan Working Party held on 13 October were received.

 

56.

Minutes of the Community Grants Working Party held on 24 October 2022

Supporting documents:

Minutes:

Decision

 

That the recommendations of the Community Grants Working Party held on 24 October 2022 be approved.

 

Voting Record

Approved by general affirmation

 

57.

Minutes of the Livestock Market Working Party held on 2 November 2022

Minutes:

The minutes from the Livestock Market Working Party held on 2 November 2022 were received.

 

58.

Urgent Business

To receive notice of any urgent business which the Chair considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

 

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

59.

Appointment of Working Parties and Sub-Committees

Supporting documents:

Minutes:

Considered – report of the Head of Corporate Governance.

 

Decision

 

That members and substitutes to the vacancies on Working parties and sub-committees of the Policy and Resources Committee, as shown in Appendix 1 be appointed.

 

Voting Record

Unanimous

 

Appendix 1

Supporting documents:

60.

Review of the Council's Procedures for Waste Collection from Holiday Lets

Supporting documents:

Minutes:

Considered – report of the Head of Waste and Environment

 

Decision

 

That:

 

(i)     The contents of the report be noted

(ii)    The profile of commercial waste contracts specific to holiday lets as a Waste & Environment Service (WES) be included as a performance indicator to enable performance to be tracked throughout the financial year

(iii)   The price for the standard domestic waste collection service be simplified through a flat rate charge to holiday lets from 2023/24, and to raise awareness and improve the promotion of the Council’s commercial waste collection service to holiday let owners

(iv)   Income targets be increased by £94k to reflect the expectation that additional income in 2022/23 for the commercial waste service including holiday lets will be generated on an ongoing basis, of which £40k will be utilised to fund a permanent Enforcement Officer post.

 

Voting Record

Carried by general affirmation

 

61.

Review of the Ryedale Plan - Key Decisions Paper for Consultation

Supporting documents:

Minutes:

Considered – Report of the Planning Service Manager

 

Decision

 

That the following elements of the plan review scope for public consultation as part of the Key Decisions Consultation be agreed:

 

(i)            The components of the criteria-based policy for small windfall sites at the villages as considered in paragraph 6.4 and the summary recommendation in paragraph 6.6. be agreed

 

Voting Record

Carried by general affirmation

 

(ii)           The position on the application of occupancy conditions as considered in summary recommendation at paragraph 6.10 be agreed

 

Voting Record

7 For

2 Against

 

(iii)          The potential scope of revisions to Policy SP18 as considered in summary recommendations in paragraphs 6.15 and 6.22 be agreed

 

Voting Record

Unanimous

 

(iv)         The potential scope of revisions to Policy SP4 in relation to housing space standards and accessibility in the summary recommendation in paragraph 6.30 be agreed

 

Voting Record

Unanimous

 

(v)          The ‘plan for figure’ in the summary recommendation of paragraph 6.34 and to give views on the plan period in response to LGR to treat the review as a roll forward of 5 years in relation to the housing land supply in the summary recommendation in paragraph 6.41 be agreed

 

Voting Record paragraph 6.34 8 For 1 Against

Voting Record paragraph 6.41 unanimous

 

(vi)         The principles around the spatial approach proposed summary recommendation in paragraph 6.56 be agreed

 

Voting Record

Unanimous

 

(vii)        The principles around the settlement hierarchy and choose the proposed approach to designation of Service Villages as considered in summary recommendation in paragraph 6.69 be agreed

 

Voting Record

7 For

2 Abstentions

 

(viii)       It was agreed That Officers have delegated authority to make any editorial/formatting/accessibility changes to the consultation document, which is at appendix 1

(ix)         That it be noted the Helmsley Plan is referenced in the consultation document and be subject to a decision by Council post a recommendation from the Policy and Resources Meeting

Voting Record

7 For

1 Abstention

 

Councillor Dowcra left the meeting at 21:30

 

62.

2021/22 Statement of Accounts

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s. 151)

 

Decision

 

That it be noted that all of the Statement of Accounts documents will be considered by Overview and Scrutiny (Audit) Committee on 24 November, and the following tasks be delegated to the s151 Officer in consultation with the Chair of the Policy and Resources Committee and all Group Leaders (assuming there are no material changes after Audit Committee):

 

·         approval of the 2021/22 Statement of Accounts

·         authorising the signing of the annual letter of representation

·         noting the External Auditors’ ISA Document

 

Voting Record

Unanimous

 

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

63.

Revenue and Capital Budget Monitoring Q2 2022/23

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s. 151)

 

Recommendation to Council

 

It is recommended that Council note the financial position as set out in this paper and that any over or underspend in revenue and capital will have an impact on reserves.

 

64.

Pickering Pool Boiler Replacement

Supporting documents:

Minutes:

The Chair informed the Committee that this item would be taken out of numerical order, and it was addressed following the conclusion of Item 11.

 

Considered – Report of the Programme Director for Place and Resources

 

Recommendation to Council

 

That Council be recommended to:

 

(i)            Approve £90,000 be allocated from Reserves to fund the replacement of the two boilers at Ryedale Swim and Fitness Centre with equivalent gas boilers, using the procurement process already completed as the basis for this work.

(ii)           Agree that any unforeseen costs including inflated costs beyond the contingency included in 2.1(i) above, to a maximum of £25,000, to be agreed and authorised by the Chair of Policy and Resources, the Programme Director - Place and Resources and the S151 Officer prior to expenditure taking place

 

Voting Record

6 For

2 Abstentions

 

65.

Review of the Helmsley Plan

Supporting documents:

Minutes:

Considered – report of the Planning Service Manager

 

Recommendation to Council

 

It is recommended that the Council agree the Helmsley Plan remains fit for purpose and should continue to be used as a part of the Development Plan to be applied in decision making on planning applications for the town. This is unless all the allocated sites have been built out, or it is superseded by the adoption of a North Yorkshire Local Plan or a Neighbourhood Plan.

 

Voting Record

Unanimous

 

66.

Ryedale District Council - Local Development Scheme November 2022-March 2023

Supporting documents:

Minutes:

Considered – report of the Planning Service Manager

 

Recommendation to Council

 

It is recommended that the Local Development Scheme is agreed for use and published. It is also recommended that Council agree the principle of an Extraordinary Meeting of Policy and Resources Committee in March, to allow Members more time to consider the publication of the Plan review.

 

 

Voting Record

7 For

1 Abstention

 

 

67.

Exempt Information

 

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 17(Works Required to Stabilise the Wall at St Leonards Close, Malton) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as the information relates to the financial or business affairs of any particular person (including the authority holding that information).  

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

 

Minutes:

Resolved

 

To exclude the press and public from the meeting for discussion of the following item 18 (Works Required to Stabilise the Wall at St Leonards Close, Malton) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

Voting Record

Carried by general affirmation

 

68.

Works Required to Stabilise the Wall at St Leonards Close, Malton

Minutes:

The Chair informed the Committee that this item would be taken out of numerical order, and it was addressed following the conclusion of Item 8.

 

Considered – Report of the Programme Director for Place and Resources

 

Recommendation to Council

 

That Council be recommended to:

 

(i)             approve the additional budget of £183,317 from the capital programme in 22/23 to fund wall repairs at St Leonards Close, Old Maltongate in Malton to cover the total cost of the works of £263,317 (comprising £218,102 construction cost plus £32,715 fees and £12,500 contingency sum).

 

 

Voting Record

8 For

1 Abstention

 

69.

Any other business that the Chair decides is urgent.

Minutes:

There being no further business, the meeting closed at 22:09pm.