Agenda and minutes

Decision

That the Minutes of the Policy and Resources Committee Meeting held on 29 September 2022 be approved and signed by the Chair as a correct record.

Decision

That the recommendations of the Community Grants Working Party held on 24 October 2022 be approved.

Decision

That members and substitutes to the vacancies on Working parties and sub-committees of the Policy and Resources Committee, as shown in Appendix 1 be appointed.

Decision

That:

(i)     The contents of the report be noted

(ii)    The profile of commercial waste contracts specific to holiday lets as a Waste & Environment Service (WES) be included as a performance indicator to enable performance to be tracked throughout the financial year

(iii)   The price for the standard domestic waste collection service be simplified through a flat rate charge to holiday lets from 2023/24, and to raise awareness and improve the promotion of the Council’s commercial waste collection service to holiday let owners

(iv)   Income targets be increased by £94k to reflect the expectation that additional income in 2022/23 for the commercial waste service including holiday lets will be generated on an ongoing basis, of which £40k will be utilised to fund a permanent Enforcement Officer post.

Decision

That the following elements of the plan review scope for public consultation as part of the Key Decisions Consultation be agreed:

(i)            The components of the criteria-based policy for small windfall sites at the villages as considered in paragraph 6.4 and the summary recommendation in paragraph 6.6. be agreed

Voting Record

Carried by general affirmation

(ii)           The position on the application of occupancy conditions as considered in summary recommendation at paragraph 6.10 be agreed

Voting Record

7 For

2 Against

(iii)          The potential scope of revisions to Policy SP18 as considered in summary recommendations in paragraphs 6.15 and 6.22 be agreed

Voting Record

Unanimous

(iv)         The potential scope of revisions to Policy SP4 in relation to housing space standards and accessibility in the summary recommendation in paragraph 6.30 be agreed

Voting Record

Unanimous

(v)          The ‘plan for figure’ in the summary recommendation of paragraph 6.34 and to give views on the plan period in response to LGR to treat the review as a roll forward of 5 years in relation to the housing land supply in the summary recommendation in paragraph 6.41 be agreed

Voting Record paragraph 6.34 8 For 1 Against

Voting Record paragraph 6.41 unanimous

(vi)         The principles around the spatial approach proposed summary recommendation in paragraph 6.56 be agreed

Voting Record

Unanimous

(vii)        The principles around the settlement hierarchy and choose the proposed approach to designation of Service Villages as considered in summary recommendation in paragraph 6.69 be agreed

Voting Record

7 For

2 Abstentions

(viii)       It was agreed That Officers have delegated authority to make any editorial/formatting/accessibility changes to the consultation document, which is at appendix 1

(ix)         That it be noted the Helmsley Plan is referenced in the consultation document and be subject to a decision by Council post a recommendation from the Policy and Resources Meeting

Voting Record

7 For

1 Abstention

Decision

That it be noted that all of the Statement of Accounts documents will be considered by Overview and Scrutiny (Audit) Committee on 24 November, and the following tasks be delegated to the s151 Officer in consultation with the Chair of the Policy and Resources Committee and all Group Leaders (assuming there are no material changes after Audit Committee):

·         approval of the 2021/22 Statement of Accounts

·         authorising the signing of the annual letter of representation

·         noting the External Auditors’ ISA Document

Recommendation to Council

It is recommended that Council note the financial position as set out in this paper and that any over or underspend in revenue and capital will have an impact on reserves.

Recommendation to Council

That Council be recommended to:

(i)            Approve £90,000 be allocated from Reserves to fund the replacement of the two boilers at Ryedale Swim and Fitness Centre with equivalent gas boilers, using the procurement process already completed as the basis for this work.

(ii)           Agree that any unforeseen costs including inflated costs beyond the contingency included in 2.1(i) above, to a maximum of £25,000, to be agreed and authorised by the Chair of Policy and Resources, the Programme Director - Place and Resources and the S151 Officer prior to expenditure taking place

Recommendation to Council

It is recommended that the Council agree the Helmsley Plan remains fit for purpose and should continue to be used as a part of the Development Plan to be applied in decision making on planning applications for the town. This is unless all the allocated sites have been built out, or it is superseded by the adoption of a North Yorkshire Local Plan or a Neighbourhood Plan.

Recommendation to Council

It is recommended that the Local Development Scheme is agreed for use and published. It is also recommended that Council agree the principle of an Extraordinary Meeting of Policy and Resources Committee in March, to allow Members more time to consider the publication of the Plan review.

Recommendation to Council

That Council be recommended to:

(i)             approve the additional budget of £183,317 from the capital programme in 22/23 to fund wall repairs at St Leonards Close, Old Maltongate in Malton to cover the total cost of the works of £263,317 (comprising £218,102 construction cost plus £32,715 fees and £12,500 contingency sum).