Agenda and draft minutes

Policy and Resources Committee - Thursday, 11th November, 2021 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Ellen Walker  43455

Link: View live stream

Items
No. Item

62.

Apologies for absence

Minutes:

There were no apologies for absence.

63.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillors Duncan and Burr declared a personal, non-pecuniary and non-prejudicial interest in item 10 as members of North Yorkshire County Council.

64.

Minutes of the meeting held on 23rd September 2021

Supporting documents:

Minutes:

Decision

 

That the minutes of the Policy and Resources Committee meeting held on 23 September 2021 be approved and signed by the Chair as a correct record.

 

Voting record

Carried by general affirmation

65.

Recommendations from the Flood Management Working Party meeting held on 5th October 2021

Supporting documents:

Minutes:

Decision

 

That the draft letter to Government at Annex A of the minutes of the Flood Management Working Party meeting held on 5 October 2021 be signed and sent.

 

Voting record

5 For

5 Abstentions

66.

Minutes of the Local Plan Working Party meeting held on 14th October 2021

Supporting documents:

Minutes:

The minutes of the Local Plan Working Party meeting held on 14 October 2021 were received.

67.

Recommendations from Grants Working Party held on 28th October 2021

Supporting documents:

Minutes:

Decision

 

That the recommendations of the Grants Working Party meeting held on 28 October 2021 are approved.

 

Voting record

Carried by general affirmation

68.

Urgent Business

To receive notice of any urgent business which the Chair considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

69.

Ryedale Local Plan Review - Distribution of Development - Options Consultation

Supporting documents:

Minutes:

Considered – report of the Planning Services Manager

 

Councillor Burr moved and Councillor Potter seconded the following amendment:

 

            Amend option two wherever set out in the draft consultation paper as follows:

 

Delete the words “with development focussed at the market towns and specific villages, including existing “service villages” and selected additional villages” and replace with “across the towns and villages of Ryedale”.

 

On page 14 of the draft consultation document, before “When land is identified as allocated to meet future development needs, the Development Limits are reconsidered as part of this process and expanded to accommodate the site/allocation”, add “Under present policy”.

 

Resolved

 

Upon being put to the vote, the amendment was lost.

 

Voting record

4 For

6 Against

 

            Recorded vote

            For

            Councillors J Andrews, Burr, Frank and Potter

            Against

            Councillors Arnold, Delaney, Docwra, Duncan, Graham, Keal

 

Decision

 

Members agree the consultation material appended to the report for public consultation and delegate authority to the Programme Director for Place and Resources to agree any further minor changes, including presentational changes.

 

Voting record

9 For

1 Abstention

 

            Recorded vote

            For

Councillors J Andrews, Arnold, Delaney, Docwra, Duncan, Frank, Graham, Keal, Potter

            Abstain

            Councillor Burr

70.

Malton and Norton Infrastructure and Connectivity - Update and Proposed Funding Allocations

Supporting documents:

Minutes:

Considered – report of the Programme Director – Place and Resources

 

This item was considered in two parts.

 

Part one:

 

It is recommended that Members:

 

(i)            Notes the contents of the update report;

 

(ii)           in relation to the allocation of funding previously approved by Council:

 

a.    approve funding of up to £166,000 towards upgrading signals at Butcher Corner

 

Voting record

Unanimous

 

Part two:

 

It is recommended that Members:

 

(ii)           in relation to the allocation of funding previously approved by Council:

 

b.    grant delegated approval to the Programme Director for Place and Resources, in consultation with the s.151 Officer and the Chair of Policy and Resources Committee to authorise allocation and expenditure of the remainder of the funding approved by Council (including any change to the split of Capital and Revenue expenditure).

 

Voting record

9 Against

1 Abstention

 

            Recorded vote

            For

Councillors J Andrews, Arnold, Burr, Delaney, Docwra, Duncan, Frank, Graham and Potter

Abstain

Councillor Keal

 

Decision

 

Policy and Resources Committee:

 

(i)     notes the contents of the update report;

 

(ii)    in relation to the allocation of funding previously approved by Council, approves £166,000 towards upgrading signals at Butcher Corner.

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

71.

Localisation of Council Tax Support 2022/2023 Scheme

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s.151)

 

Recommendation

 

Policy and Resources Committee recommends to Council:

(i)         a Local Council Tax Support Scheme for 2022/2023 which is unchanged from 2021/2022; and

(ii)        to authorise the Section 151 Officer in consultation with the Chair of Policy and Resources Committee to undertake the necessary consultation work to design a scheme for 2023/2024.

 

Voting record

Unanimous

72.

Review of Ryedale District Council Air Quality Steering Group to Investigate Options and Opportunities for Member Involvement

Supporting documents:

Minutes:

Considered – report of the Environmental Health Services Manager

 

Recommendation

 

It is recommended to Council that:

 

(i)     the motion is amended, as detailed in paragraph 2.2 of the report, to read as follows:

 

“This Council agrees to appoint a Local District Councillor to attend future meetings of the Air Quality Steering Quality.”

 

(ii)    that the amended motion is approved and a Local District Councillor is appointed to attend future meetings of the Air Quality Steering Group.

 

Voting record

6 For

4 Against

73.

Yorkshire Wolds Designation Project

Supporting documents:

Minutes:

Considered – report of the Planning Services Manager

 

Recommendation

 

It is recommended that Councillor Middleton’s motion be supported, subject to the following amendments:

 

To delete the wording in the second sentence after “Ryedale District Council” and replace with:

 

Therefore resolves

 

(i)         Ryedale District Council support in principle, the designation of a new AONB covering the Yorkshire Wolds.

 

(ii)        Ryedale District Council note the purpose and key stages of the ‘Yorkshire Wolds Designation Project’.

 

(iii)       Local affected ward members represent Ryedale District Council at consultation meetings and briefings which will be held specifically for local politicians.”

 

Voting record

Unanimous

74.

Report on a Motion Referred from Council - Ryedale Local Plan Review

Supporting documents:

Minutes:

Considered – report of the Service Manager – Planning and Development

 

Recommendation

 

It is recommended that the motion is not supported and that the Local Plan review continues to be undertaken in-house with consultancy support for the production of technical evidence, as and when required.

 

Voting record

9 For

1 Abstention

75.

Exempt information

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 16 (Development Opportunities and Three Year Housing Development Programme – Acquisition of Affordable Housing, Helmsley) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial and business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

Minutes:

Resolved

 

To exclude the press and public from the meeting during consideration of the following item 16 (Development Opportunities and Three Year Housing Development Programme – Acquisition for Affordable Housing, Helmsley) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

76.

Development Opportunities and Three Year Housing Development Programme - Acquisition for Affordable Housing, Helmsley

Minutes:

Considered – report of the Programme Director – Place and Resources

 

Decision

 

That the recommendations in the report are approved.

 

Voting record

Unanimous

77.

Any other business that the Chair decides is urgent.

Minutes:

There being no further business, the meeting closed at 9:25pm.