Agenda and draft minutes
PDF 94 KBVenue: Council Chamber, Ryedale House, Malton
Contact: Nicki Lishman 43476
| No. | Item |
|---|---|
|
Apologies for absence Minutes: Apologies for absence were received from Councillor Arnold – Councillor Raper substituted, Councillor Riby – Councillor Burr substituted and Councillor Frank. |
|
|
Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct.
Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: The following interests were declared:
Councillor Burr declared a personal pecuniary but prejudicial interest in item 7 as the owner of a car park.
Councillor Delaney and Councillor Thackray declared a personal pecuniary but prejudicial interest in item 8 as Trustees of the Milton Rooms. |
|
|
Minutes Supporting documents: Minutes: Decision
That the minutes of the meeting of the Policy and Resources Committee held on 26 September 2019 be approved and signed by the Chairman as a correct record.
Voting record 7 For 2 Abstentions |
|
|
Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: The Chairman had one item of urgent business to consider the report of the Deputy Chief Executive relating to the request to lease office space at Ryedale House. |
|
|
PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE |
|
|
Nominations to Local Plan Working Party Independent Group nominations Representative: Councillor P Andrews Substitute: Councillor Burr
Liberal Group nominations To be decided
Minutes: Decision
That the following Members and substitutes be appointed to the Local Plan Working Party for the ensuing year, until such time as new appointments are made.
Independent Group Members Representative: Councillor P Andrews Substitute: Councillor Burr
Liberal Group Members Representative: Councillor Wass Substitute: Councillor J Andrews
Voting record Unanimous |
|
|
Appointment of the Car Parking Working Party Supporting documents:
Minutes: Considered – report of the Democratic Services Manager
Decision
That the following members and substitutes be appointed to the Car Parking Working Party for the ensuing year, until such a time as new appointments are made:
Chairman of Policy and Resources Committee Councillor Duncan
Conservative Group Members Representative: Councillor Delaney Substitute: Councillor Docwra
Liberal Group Members Representative: Councillor J Andrews Substitute: Councillor Wass
Liberal Democrat Members Representative: Councillor Keal Substitute: Councillor Mason
Ryedale First Independent Members Representative: Councillor Frank Substitute: Councillor Raper
Independent Group Members Representative: Councillor P Andrews Substitute: Councillor Riby
Voting record Unanimous |
|
|
Appointment of the Milton Rooms Working Party Supporting documents:
Minutes: Considered – report of the Democratic Services Manager
Decision
That the following Members be appointed to the Milton Rooms Working Party for the ensuing year, until such a time as new appointments are made.
Appointed Members Councillor Duncan Councillor King Councillor Raper Councillor J Andrews Councillor Wass Councillor Burr
Voting record 8 For 1 Against
Decision
That Members note the appointment of the Director of Economic Development, Business and Partnerships to the Milton Rooms Working Party as a non-voting member.
Voting record 8 For 1 Against |
|
|
PART 'B' ITEMS - MATTERS REFERRED TO FULL COUNCIL |
|
|
Exempt Information To consider a resolution to exclude the press and public from the meeting during consideration of the following item 10 as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972.
The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information. Minutes: Resolved
That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.
Voting record Unanimous |
|
|
Eden Camp Business Park Food Enterprise Zone Minutes: Considered – report of the Director of Economic Development, Business and Partnerships.
It was proposed by Councillor Duncan and seconded by Councillor Delaney that Council be recommended to approve:
That Ryedale District Council:
(1) Does not take a direct, investment role in the construction of a new livestock market, nor in the development of the Eden Business Park; (2) Supports the retention of a livestock market facility in the district and the development of the Eden Business Park; (3) Engages with and supports partners to create viable proposals that can be delivered on a commercial basis.
Councillor Thackray proposed and Councillor Burr seconded the following amendment:
Add:
(4) That a working party be set up comprising members of the P&R committee, and other interested members, to ensure that members have a detailed input, and a member-led plan re the Malton Livestock Market / Eden Camp Business Park.
Upon being put to the vote, the amendment was lost.
Recorded vote For Councillors Burr and Thackray Against Councillors Duncan, Delaney, Docwra and King Abstain Councillors J Andrews, Raper and Wass
Recommendation
That Ryedale District Council:
(1) Does not take a direct, investment role in the construction of a new livestock market, nor in the development of the Eden Business Park; (2) Supports the retention of a livestock market facility in the district and the development of the Eden Business Park; (3) Engages with and supports partners to create viable proposals that can be delivered on a commercial basis.
Recorded vote For Councillors Duncan, Delaney, Docwra and King Against Councillors Burr and Thackray Abstain Councillors J Andrews, Raper and Wass |
|
|
Exempt information Minutes: Resolved
That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.
Voting record Unanimous |
|
|
Any other business that the Chairman decides is urgent. Minutes: Request to lease office space at Ryedale House
The reason for urgency was the need for a decision ahead of a forthcoming board meeting which would agree the lease.
Considered – report of the Deputy Chief Executive
Councillor Duncan proposed and Councillor Raper seconded the recommendation at 2.1(a) of the report.
Councillor Duncan proposed and Councillor Docwra seconded the following amendment:
Add
(b) The Council’s contribution to the reconfiguration work to be capped at £10,000, with a full breakdown of costs and a floor plan to be presented to Policy and Resources.
Upon being put to the vote the amendment was passed.
Voting record 6 For 3 Abstentions
Councillor J Andrews proposed and Councillor Wass seconded the following amendment:
That this item be Part B
Upon being put to the vote the amendment was lost.
Voting record 2 For 5 Against 2 Abstentions
Decision
a) A 10 year lease for office space at Ryedale House, with a break at 5 years or to align with a new PSH, is offered as detailed in the report. b) The Council’s contribution to the reconfiguration work to be capped at £10,000, with a full breakdown of costs and a floor plan to be presented to Policy and Resources.
Voting record 7 For 2 Abstentions
There being no other business, the meeting closed at 8:45pm. |