Agenda and minutes

Policy and Resources Committee
Thursday, 14th March, 2019 6.30 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Nicki Lishman  476

Recording: Listen to the recording

Items
No. Item

86.

Apologies for absence

Minutes:

There were no apologies for absence.

87.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

88.

Minutes

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Policy and Resources Committee held on 7 February 2019 be approved and signed by the Chairman as a correct record.

89.

To Receive Minutes from Working Parties

Minutes:

The following minutes were received:

 

·         Grants Working Party held on 5 March 2019

90.

To Consider the Recommendations from the Grants Working Party held on 5 March 2019

Supporting documents:

Minutes:

Considered – recommendations of the Grants Working Party held on 5 March 2019.

 

Decision

 

That the recommendations of the Grants Working Party held on 5 March 2019 be approved.

 

Voting record

Unanimous.

91.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

92.

Capital Monitoring

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s151).

 

Decision

 

That the report be noted.

 

Voting record

Unanimous

93.

Terms of Reference for Working Parties and Sub-Committees

Supporting documents:

Minutes:

Considered – report of the Chief Executive

 

The recommendations of the Resources Working Party held on 7 March 2019 were circulated at the meeting.

 

Decision

 

(i)                     The terms of reference for working parties and sub-committees of the Policy and Resources Committee attached at Appendix 1 of this report be approved;

 

(ii)                    The terms of reference be presented to Policy and Resources Committee at its first meeting each year, in June, for confirmation and approval when it appoints the membership;

 

(iii)                   That any new working parties and sub-committees which the Policy and Resources Committee create have written terms of reference;

 

Voting record

Unanimous

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

94.

Kerbside Recycling Service - Additional Funding Proposals to Increase Recycling

Supporting documents:

Minutes:

Considered – report of the Delivery and Frontline Services Lead

 

Recommendation to Council

 

That Council be recommended to approve the following proposals:

 

(i)         The procurement of one additional recycling vehicle to provide operational resilience for planned maintenance and cover and to provide additional potential capacity to enable the further development of options to increase the current recycling service offered to residents and businesses

 

(ii)        An increase in the revenue budget of £100,000 per year to cover the lease costs and anticipated associated increased operating costs of one additional recycling vehicle including resources*

 

(iii)       A capital budget totalling £100,000 for the procurement of 25,000 blue boxes (with 44 litre capacity) for paper and cardboard collections following a risk assessment for the kerbside collection service to ensure safe manual handling working procedures (£75,000) and for the refurbishment of all mini recycling centres (£25,000) 

 

(iv)      To revise the current household waste collection policy to provide boxes for all recycling materials, removing the use of bags for paper and cardboard to ensure safe working procedures and to provide additional boxes upon request

 

(v)       To endorse the development and delivery of a proactive campaign to raise awareness of the current kerbside recycling collection service provided to all residents and approve one-off additional expenditure of £20,000 in 19/20 through the use of reserves.

 

(vi)       That officers continue to assess the potential impacts for Ryedale District Council of the planned changes with the new DEFRA Resources and Waste Strategy in particular the proposed introduction of food waste collection and to submit further reports to members as details become available to allow officers to undertake the necessary preparatory work for possible future delivery subject to member approval. 

 

* this figure only covers the cost of operational resilience for planned maintenance and cover and a forecast for two additional members of staff on the basis that recycling increases as a consequence of a proactive campaign of to raise awareness of what can be recycled now as part of the kerbside recycling collection service.  It is possible that  a further decision for additional revenue budget would be required if further additional resources were required to cover revised collection rounds to cope with increased capacity and demandonce there is evidence to demonstrate a revised business case.  The cost would be pro-rata in 19/20 circa £45,000.

 

Voting record

Unanimous

95.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business, the meeting closed at 7.20 pm.