Agenda and minutes

Policy and Resources Committee
Thursday, 15th November, 2018 6.30 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Nicki Lishman  476

Recording: Listen to the recording

Items
No. Item

35.

Apologies for absence

Minutes:

There were no apologies for absence.

 

36.

Minutes

Supporting documents:

Minutes:

The minutes of the meeting held on 27 September 2018 were presented.

 

Decision

 

That the minutes of the meeting held on 27 September 2018 be approved and signed by the Chairman as a correct record subject to the amendment of minute 29 that the motion be referred back to Full Council.

 

Voting record

9 For

1 Abstention

 

37.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillor Val Arnold declared a personal but not prejudicial interest as a North Yorkshire County Councillor. Councillor Burr declared a personal but not prejudicial interest as a North Yorkshire County Councillor and in Item 17 as she owned property that has been flooded and in Item 21 as she had employed apprentices.

 

38.

To Receive Minutes from Working Parties

Minutes:

The following minutes were received;

 

·         Resources Working Party held on 8 November 2018

·         Corporate Peer Challenge Improvement Plan Working Party held on 8 November 2018

 

The minutes of the Grants Working Party held on 5 November 2018 were deferred to the next meeting.

 

39.

To Consider the Recommendations from the Resources Working Party held on 8 November 2018

Supporting documents:

Minutes:

Considered – the recommendations of the meeting of the Resources Working Party held on 8 November 2018.

 

Decision

 

That the recommendations of the Resources Working Party held on 8 November 2018 be approved.

 

Voting record

Unanimous

 

40.

To Consider the Recommendations from the Corporate Peer Challenge Improvement Plan Working Party held on 8 November 2018

Supporting documents:

Minutes:

Considered – the recommendations of the meeting of the Corporate Peer Challenge Improvement Plan Working Party held on 8 November 2018.

 

Decision

 

That the recommendations of the Corporate Peer Challenge Improvement Plan Working Party held on 8 November 2018 be approved.

 

Voting record

Unanimous

 

41.

To Consider the Recommendations from the Grants Working Party held on 5 November 2018

Supporting documents:

Minutes:

Considered – the recommendations of the meeting of the Grants Working Party held on 5 November 2018.

 

Decision

 

That the recommendations of the Grants Working Party held on 5 November 2018 be deferred to the next meeting of the Committee.

 

42.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

 

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

43.

Terms of Reference for Working Parties and Sub-Committees

Supporting documents:

Minutes:

Considered – Report of the Chief Executive

 

Decision

 

That the report be referred to the next meeting of the Resources Working Party.

 

Voting record

Unanimous

 

44.

Proposed Increase in the Number of Malton Town Councillors

Supporting documents:

Minutes:

Considered – Report of the Council Solicitor and Monitoring Officer

 

Decision

 

(1) That the community governance review of Malton Town Council be conducted in accordance with the requirements of the Local Government and Public Involvement in Health Act 2007, as described in the report.

(2) That the terms of reference in respect of the community governance review including the proposed timetable, as set out in Appendix 1 to the report, be approved and published.

(3) That the Council Solicitor be authorised to conduct the community governance review on the Council’s behalf and to take all necessary action to comply with the Council’s statutory obligations in that regard.

 

Voting record

Unanimous

 

45.

Delivering the Council Plan

Supporting documents:

Minutes:

Considered – Report of the Chief Executive

 

Decision

 

That the report be received.

 

Voting record

Unanimous

 

46.

Ryedale Housing Strategy Action Plan 2015-21 - Annual Review

Supporting documents:

Minutes:

Considered – Report of the Specialist Services Lead

 

Decision

 

That the report be noted.

 

Voting record

Unanimous

 

47.

Homelessness Strategy Action Plan 2015-20 - Annual Review for 2017/18

Supporting documents:

Minutes:

Considered – Report of the Specialist Services Lead

 

Decision

 

That the report be noted.

 

Voting record

Unanimous

 

48.

Update on Increasing Recycling

Supporting documents:

Minutes:

Considered – Report of the Delivery and Frontline Services Lead

 

Decision

 

That the report be noted.

 

Voting record

Unanimous

 

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

49.

Malton Livestock Market

Supporting documents:

Minutes:

Considered – Report of the Specialist Services Lead

 

Recommendation to Council

 

2.1 That Council makes available up to £50k from reserves to commission an independent options appraisal report (comprised of up to two stages) to determine the viability of a relocated livestock market and recommend a preferred option (including not moving forward).

 

2.2 On completion of the Stage 1 options appraisal report (if a positive outcome is received) the Council’s Specialist Services Lead, in consultation with the Chairman of Policy and Resources Committee, is delegated to proceed to authorise further work on the Stage 2 options appraisal. In the event of an unfavourable or unclear outcome of the Stage 1 options appraisal process, the matter shall be referred back to Members of the Policy and Resources Committee for further consideration

 

2.3 That the final outcome of the Stage 1 and Stage 2 options appraisal process be the subject of a further officer report to a future meeting of the Policy and Resources Committee and Council.

 

Voting record

9 For

1 Against

 

50.

Additional Funding for a Flood Risk Management Project Manager and RDC's Flood Grant Fund

Supporting documents:

Minutes:

Considered – Report of the Delivery and Frontline Services Lead

 

Recommendation to Council

 

That Council;

 

a) Approves additional revenue funding of £13,000 to support a shared one year fixed term contract for a joint Flood Risk Management Project Manager with NYCC; and

b) Approves £20,000 additional funding into the current Flood Grant Fund from reserves.

 

Voting record

Unanimous

 

51.

Localisation of Council Tax Support Scheme

Supporting documents:

Minutes:

Considered – Report of the Section 151 Officer

 

Recommendation to Council

 

That Council approves;

 

(i) a Local Council Tax Support Scheme for 2019/20 to include a minimum payment of 8.5%, and with the changes proposed:- disregard payments paid by the Thalidomide Trust, disregard payments paid by the Infected Blood Schemes, disregard payments paid by either WLMEF & LET and disregard the new Bereavement Support payments.

(ii) to authorise the Finance Manager in consultation with the Chairman of Policy and Resources Committee to undertake the necessary consultation work to design a scheme for 2020/21, in light of the experience in previous years, to be presented to Policy and Resources Committee in December 2019.

 

Voting record

Unanimous

 

52.

Introduction of Civil Penalties Notices for all Housing Act Offences

Supporting documents:

Minutes:

Considered – Report of the Specialist Services Lead

 

Recommendation to Council

 

That Council is recommended to:

 

(i) Consider the new powers in line with Government guidance.

 

(ii) Approve the policies attached to the report.

 

Voting record

Unanimous

 

53.

Appointment of a Deputy Electoral Registration Officer

Supporting documents:

Minutes:

Considered – Report of the Chief Executive

 

Recommendation to Council

 

That the Democratic Services Manager be appointed as the Deputy Electoral Registration Officer (ERO).

 

Voting record

Unanimous

 

54.

Financial Strategy 2018-2023

Supporting documents:

Minutes:

Considered – Report of the Section 151 Officer

 

Recommendation to Council

 

That the report be noted and in particular it be noted that it will continue to develop over the next few weeks as part of the timescales set out in Appendix 1 of the report.

 

To specifically to note or comment on the assumptions made so far regarding:

 

-     Confirmation of the Objective of the Financial Strategy (6.7)

-     The preparation of ‘best’, ‘mid’ and ‘worst’ scenarios for future consideration by Members (6.8)

-     Interest rates (7.1)

-     Pay and Price Inflation (7.3 – 7.4)

-     Transitional Grant (7.6)

-     Business Rates (7.9 – 7.11)

-     New Homes Bonus (7.15)

-     Specific Grants (7.19)

-     Council Tax (7.20 – 7.23)

-     Service income (7.25)

-     Pension Arrangements (7.27)

-     Debt Charges (7.30 – 7.31)

-     General Balances (7.32 – 7.33)

-     Earmarked Reserves (7.35)

-     Costs and income (section 8)

 

Voting record

Unanimous

 

55.

Revenue Budget Monitoring

Supporting documents:

Minutes:

Considered – Report of the Section 151 Officer

 

Recommendation to Council

 

It is recommended that:

 

(i) Council endorses the actions of officers and notes the contents of the report;

 

Voting record

Unanimous

 

56.

Corporate Peer Challenge Revisit Feedback Report

Supporting documents:

Minutes:

Considered – Report of the Chief Executive

 

Recommendation to Council

 

That Council be recommended to:

 

(i) Note the content of the Corporate Peer Review Revisit report, which was attached at appendix 1 of the report.

 

(ii) Note the key areas of development that have been highlighted to the Chief Executive by the Lead Reviewer.

 

(iii) Approve the proposed actions for addressing areas of development outlined at paragraph 6.4 – 6.7.

 

Voting record

Unanimous

 

57.

Timetable of Meetings 2019/20

Supporting documents:

Minutes:

Considered – Report of the Chief Executive

 

Recommendation to Council

 

That Council be recommended to approve the timetable of meetings for 2019-2020, attached as Annex A to the report.

 

Voting record

8 For

2 Abstentions

 

58.

Any other business that the Chairman decides is urgent.

Minutes:

There being no urgent business, the meeting closed at 9.30 pm.