Agenda and minutes

Policy and Resources Committee
Thursday, 26th July, 2018 6.30 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Nicki Lishman  476

Recording: Listen to the recording

Items
No. Item

10.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Val Arnold, Councillor Farnell substituted.

11.

Minutes

Supporting documents:

Minutes:

The minutes of the meeting held on 12 June 2018 were presented.

 

Decision

 

That the minutes of the meeting held on 12 June 2018 be approved and signed by the Chairman as a correct record.

 

Voting record

7 For

2 Abstentions

12.

To Receive Minutes from Working Parties

Minutes:

The following minutes were received.

 

·         Resources Working Party held on 12 July 2018

·         Grants Working Party held on 16 July 2018

13.

To Consider the Recommendations from the Resources Working Party held on 12 July 2018

Supporting documents:

Minutes:

Considered – the recommendations from the Resources Working Party held on 12 July 2018.

 

Decision

 

That the recommendations from the Resources Working Party held on 12 July 2018 be approved.

 

Voting record

5 For

2 Against

3 Abstentions

14.

To Consider the Recommendations from the Grants Working Party held on 16 July 2018

Supporting documents:

Minutes:

Considered – the recommendations of the Grants Working Party held on 16 July 2018.

 

Decision

 

That the recommendations of the Grants Working Party held on 16 July 2018 be approved.

 

Voting record

7 For

2 Abstentions

15.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

16.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Several Members declared a personal non pecuniary but not prejudicial interest as Members of North Yorkshire County Council.

 

Councillor Joy Andrews declared a personal pecuniary and prejudicial interest in Item 6 as a Member of Pickering Town Council.

 

Councillor Raper declared a personal non pecuniary but not prejudicial interest in Item 12 as he had been lobbied.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

17.

Statement of Accounts 2017/18

Supporting documents:

Minutes:

Considered – Report of the Chief Financial Officer (s151)

 

Decision

 

1. That the 2017-18 Statement of Accounts (Appendix A) be approved and the Chief Finance Officer (s151) and the Chairman of the Policy and Resources Committee be authorised to sign the letter of representation (Appendix B).

 

2. That delegated authority be given to the Chief Executive (Interim) in consultation with the Chairman of the Policy and Resources Committee to approve any further adjustments required to the Statement of Accounts as a result of the external audit.

 

Voting record

9 For

1 Abstention

18.

Delivering the Council Plan

Supporting documents:

Minutes:

Considered – Report of the Chief Executive (Interim)

 

Decision

 

That the report be received.

 

Voting record

9 For

1 Against

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

19.

Asylum Dispersal Scheme

Supporting documents:

Minutes:

This report was withdrawn as no agreement had been reached between the Home Office and its contractor.

20.

Malton and Norton Infrastructure and Connectivity Improvements Study

Supporting documents:

Minutes:

Considered – Report of the Specialist Services Lead

 

Recommendation

 

That Council:

 

(i)         Endorses the Malton and Norton Infrastructure and Connectivity Improvements Study and agrees to working in partnership with NYCC, and other stakeholders as appropriate, to prioritise and develop the recommended work streams via the Malton and Norton Connectivity Working Group (cross-authority officer working group];

 

(ii)        Authorises Officers to immediately progress work, in partnership with NYCC Highways Area Office, to develop and implement the proposals for potential ‘quick wins’ (see Annex 2) in advance of additional rail services commencing in December 2019;

 

(iii)       Agrees that the above Working Group considers any supplementary proposals from the public and partners, which were not considered during development of the Connectivity Study, as part of its on-going work stream;

 

Defers points (iv) and (v) until a later Committee meeting, pending further information from North Yorkshire.

 

Voting record

7 For

3 Abstentions

21.

Malton Livestock Market

Supporting documents:

Minutes:

Considered – Report of the Specialist Services Lead

 

Recommendation

 

2.1 That the Council approves in principle to lead the development of a relocated Livestock Market for Ryedale conditional upon:

 

a) the preparation of a business case for the new Malton Livestock Market and

 

b) the preparation of a detailed specification for the new Malton Livestock Market, to include additional facilities to support sustainability and deliver a return to the Council and a revised cost plan based upon this.

 

2.2 That £150,000 to be made available to support the development of a business case, specification and procurement exercise for the preferred Option 2.

 

Voting record

6 For

3  Against

1 Abstention

22.

Any other business that the Chairman decides is urgent.

Minutes:

There being no items of urgent business, the meeting closed at 8.50 pm.