Agenda and minutes
PDF 130 KBVenue: Council Chamber, Ryedale House, Malton
Contact: Nicki Lishman 476
Recording: Listen to the recording
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Apologies for absence Minutes: Apologies for absence were received from Councillors Andrews, substitute Councillor Burr and Councillor Raper, substitute Councillor Hope.
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Minutes of the meeting held on 18 June 2015 Supporting documents: Minutes: Decision
That the minutes of the Policy and Resources Committee held on 18 June 2015 be approved and signed by the Chairman as a correct record.
Voting record For 7 Abstentions 2 Not voted 1
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Recommendations from the Resources Working Party held on 10 September 2015 Minutes: Decision
That the recommendations from the meeting of the Resources Working Party held on 10 September 2015 be approved, except the proposed grant to Acorn Community Care, which was to be brought back to a future meeting of the Resources Working Party.
Voting record For 9 Against 1
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Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There were no items of urgent business.
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Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct.
Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: Councillors V Arnold and Clark declared a personal but non prejudicial interest in Item 11 as they were Members of North Yorkshire County Council. Councillors Bailey and Hope declared a personal but non prejudicial interest in Item 11 as they were users of Malton Livestock Market. Councillor Keal declared a personal but non prejudicial interest in Item 16 as she was involved with one of the organisations mentioned in the report.
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PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL |
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Exempt information That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following item as there would be a likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information) and that under Paragraph 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), exempt information in respect of which a claim to legal professional privilege could be maintained in legal proceedings. Minutes: Decision
i. That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the discussion of the report on the following item as there would be a likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information) and that under Paragraph 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), exempt information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
ii. That officers be instructed to review the report with a view to redacting any exempt information to enable the report to be published in the public domain; and
iii. To amend the recommendation in the report to add "if it is not within six months then to take steps to terminate the contract."
Voting record For 9 Abstention 1
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Land at Wentworth Street, Malton including the Motion on Notice proposed by Councillor Andrews and seconded by Councillor Mrs Burr The Council is asked to resolve that as:
· Clarification is needed for the business community in Malton and Ryedale · The Contract for the sale of WSCP to GMI is due to expire (unless renewed) on 4 May 2015; and · The Contract cannot be completed until GMI can provide a superstore developer to build a superstore on WSCP, and to date GMI have failed to comply with this condition; and · WSCP is, by reason inter alia of its location and absence of direct access to the A64, not a prime site for a superstore; and · The recent collapse of the market for new superstores is a permanent change in the business environment
The Council therefore resolves not to renew the contract to sell WSCP to GMI. Supporting documents:
Minutes: Considered - Report of the Chief Executive after which the following motion was debated;
Motion on Notice proposed by Councillor Andrews and seconded by Councillor Mrs Burr
The Council is asked to resolve that as:
· Clarification is needed for the business community in Malton and Ryedale · The Contract for the sale of WSCP to GMI is due to expire (unless renewed) on 4 May 2015; and · The Contract cannot be completed until GMI can provide a superstore developer to build a superstore on WSCP, and to date GMI have failed to comply with this condition; and · WSCP is, by reason inter alia of its location and absence of direct access to the A64, not a prime site for a superstore; and · The recent collapse of the market for new superstores is a permanent change in the business environment
The Council therefore resolves not to renew the contract to sell WSCP to GMI.
Recommendation to Council
That the following motion not be approved;
The Council is asked to resolve that as: - Clarification is needed for the business community in Malton and Ryedale - The Contract for the sale of WSCP to GMI is due to expire (unless renewed) on 4 May 2015; and - The Contract cannot be completed until GMI can provide a superstore developer to build a superstore on WSCP, and to date GMI have failed to comply with this condition; and - WSCP is, by reason inter alia of its location and absence of direct access to the A64, not a prime site for a superstore; and - The recent collapse of the market for new superstores is a permanent change in the business environment
The Council therefore resolves not to renew the contract to sell WSCP to GMI.
Voting record For 2 Against 7 Abstention 1
[Note - the officer recommendation was not debated or voted upon.] Amended on 26/11/15 |
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Budget Strategy 2016/17 Supporting documents:
Minutes: Considered – Report of the Finance Officer (s151)
Recommendation to Council
That Council be recommended to approve the following strategy for the preparation of the 2016/2017 budget:
(i) Proposals to be brought forward for a freeze in Council Tax for the next financial year (ii) Increases in fees and charges to be to a maximum of 4.5% on a cost centre heading basis excluding VAT and only those charges officers recommend above this figure to be considered by the relevant policy committee (iii) Efficiencies to be maximised (iv) The use of New Homes Bonus in line with the medium term financial plan and (v) Options for service cuts to be provided. These proposals to be considered by the Resources Working Party and brought to the Policy and Resources Committee and Council.
Recorded vote For – Councillors V Arnold, S Arnold, Bailey, Burr, Cowling, Hope, Ives and Oxley Against – Councillors Clark and Keal
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Living Wage Motion Supporting documents: Minutes: This item was deferred to the next meeting of the Committee.
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PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE |
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Safeguarding Adults Multi Agency Policy & Procedure for West Yorkshire and North Yorkshire Supporting documents: Minutes: Considered – Report of the Head of Planning and Housing
Decision
That the NYCC Multi Agency Policy and Procedure for West Yorkshire and North Yorkshire be adopted.
Voting record For 7 Against 1
Councillor Clark requested that his vote against the decision be recorded.
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Change to membership of Resources Working Party Resources Working Party (including Community Grants Working Party)
New Independents – Councillor Burr, substitute Councillor Andrews Minutes: This item was deferred to the next meeting of the Committee.
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Appointments to the Senior Management Contracts Working Party The Senior Contracts Working Party currently comprises the Leader of Council, Vice Chair of Policy and Resources and the Staff Champion and these Members are drawn from the Conservative Group.
The political proportionality rules do not apply to working parties. Notwithstanding this, the Policy and Resources Committee may appoint members from other political groups to the working party including Members not drawn from the committee .
One option may be to make the following appointments :
3 Conservatives and 2 Opposition, the latter to be decided by the opposition groups. Named substitutes will be required to cover for absence for all appointments made to the Working Party. Minutes: This item was deferred to the next meeting of the Committee.
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Statement of Accounts 2014/15 Supporting documents:
Minutes: Considered – Report of the Finance Officer (s151)
Decision
That under Paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for part of the discussion on the following item as there would be a likely disclosure of exempt information which was likely to reveal the identity of an individual and that under Paragraph 7 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), exempt information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of a crime.
Voting record Unanimous
Decision
That the Statement of Accounts 2015/2015 (appendix A of the report) be approved and that the Finance Manager (s151) be authorised to sign the letter of representation (appendix B of the report).
Voting record For 6 Against 1
Councillor Clark requested that his vote against the decision be recorded but that this was not due to any criticism of the officers’ report.
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Treasury Management Monitoring Report Supporting documents: Minutes: This item was deferred to the next meeting of the Committee.
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Creative Economy Commissioning 2015/16 Supporting documents:
Minutes: Considered – Report of the Head of Economy and Infrastructure
Decision
That the Creative Economy Commissions for 2015/2016 as detailed in Annex B of the report be approved.
Voting record For 7 Against 1
Councillor Ives requested that his vote against the decision be recorded.
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Delivering the Council Plan Supporting documents: Minutes: This item was deferred to the next meeting of the Committee.
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Housing Strategy Supporting documents:
Minutes: Considered – Report of the Head of Planning and Housing
Decision
i. That the Ryedale District Council Housing Strategy Action Plan 2015 – 2021 be endorsed and consultation undertaken with stakeholders; and ii. That the final version of the Action Plan, to include Members comments’ and appropriate revisions as a result of the consultation be referred to a future meeting of the Policy and Resources Committee for decision.
Voting record Unanimous
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Any other business that the Chairman decides is urgent. Minutes: After deferring the remaining business to the next meeting of the Committee, the meeting closed at 10.35 pm.
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