Agenda and minutes
PDF 85 KBVenue: Council Chamber, Ryedale House, Malton
Contact: Nicki Lishman 476
Recording: Listen to the recording
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Apologies for absence Minutes: Apologies for absence were received from Councillor V Arnold, Councillor Farnell substituted. |
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Minutes Supporting documents: Minutes: Decision
That the minutes of the Policy and Resources Committee held on 2 April 2015 be approved and signed by the Chairman as a correct record.
Councillor Clark advised Members of the Committee that he had raised a query regarding Minute 50 of the Policy and Resources Committee held on 5 February 2015 and this remained unresolved.
Following investigation it was found that;
There was a general discussion regarding moving to exempt for discussion of the item regarding Pickering Tourist Information Centre. The reasons for exempt were discussed openly. The Chairman recognised that, if necessary, the recording could be edited/wiped.
This did not occur as the Committee decision to move to exempt was not agreed and the item was discussed in public. |
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Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There were no items of urgent business. |
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Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct.
Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: There were no declarations of interest. |
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PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE |
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Appointments of Working Parties The Committee is requested to appoint Members to the following Working Parties/Sub-Committee.
Senior Management Contracts Working Party The Leader of the Council, Vice Chairman of Policy and Resources and the Member Staff Champion.
Resources Working Party (including Community Grants Working Party) Conservatives – 6 seats: Substitutes: Liberals – 1 seat: Substitutes: New Independents – 1 seat: Substitutes: Liberal Democrats – 1 seat: Substitutes: Independents – 1 seat: Substitutes:
Sub Committee – Appeals Panel 3 named Members – 2 Conservatives, 1 Other
In the absence of any of these Members, the panel to consist of 3 Members (2 Conservative, 1 other) to be appointed by the Chief Executive in Consultation with the Chairman of Policy and Resources, or in the Chairman’s absence, the Vice Chairman. The panel to meet as and when required.
Minutes: Members were appointed to the following Working Parties/Sub-Committees as follows:
Senior Management Contracts Working Party The Leader of the Council, Vice Chairman of Policy and Resources and the Staff Champion be appointed in the interim but that the Council Solicitor would bring a report to a future meeting of the Committee, giving consideration to appointing a Member of the opposition to this Working Party.
Voting record For – 8 Against – 1 Abstentions - 0
Resources Working Party Conservatives – Councilllors S Arnold, V Arnold, Cowling, Ives, Jainu-Deen and Raper, substitutes Councillors Farnell, Frank and Hope. Liberals – Councillor Clark, substitute Councillor Thornton Liberal Democrats – Councillor Keal Independents – Councillor Maud New Independents – Councillor P Andrews, substitute Councillor Burr
Voting record Unanimous
Sub Committee – Appeals Panel
That Councillors Farnell, Keal and Oxley be appointed the interim, pending officers bringing a report back to Policy and Resources Committee, following consultation with Unison regarding revision of the disciplinary policy. The report is to consider the Head of Paid Service or a nominated Senior Management representative being the final stage of the appeals process, in all cases, expect where the Head of Paid Service or nominated representative have previously been involved in a case.
Voting record For – 6 Against – 3 Abstention – 0
Constitution Working Party Chairman of Council, Group Leaders and Councillor Ives
Voting record Unanimous |
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Delivering the Council's Priorities Supporting documents:
Minutes: Considered – Report of the Chief Executive
Decision
i. That the progress made by the Council in delivering its priorities in 2014/15 and the challenges to be faced in 2015/16 be noted.
ii. That the Aims and Strategic Objectives of the Council Business Plan for 2015/20 be agreed.
Voting record For - 7 Against - 2 Abstentions - 0 |
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Exempt information That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended),that the public be excluded from the meeting for part of this item as there would be a likely disclosure of exempt information. Minutes: Decision That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for part of this item as there would be a likely disclosure of exempt information relating to the financial or business affairs of a particular person. |
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Banking Arrangements Minutes: Considered – Report of the Finance Manager (s151)
Decision
i. That the report be received.
ii. That a new 5 year contract for the Council’s banking services with Lloyds Bank PLC be agreed.
Voting record Unanimous |
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Overpayments write offs Minutes: Considered – Report of the Head of Corporate Services
Decision
That the writing off of the Housing Benefit overpayment as detailed in the report be approved.
Voting record Unanimous |
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PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL |
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Council Tax Discretionary Relief Policy Supporting documents: Minutes: Considered – Report of the Finance Manager (s151)
Recommendation to Council
i. That approval be given to introduce the attached Council Tax Discretionary Relief Policy attached at Appendix A of the report, incorporating powers to grant relief under section 13A(1)(c) of the Local Government Finance Act 1992.
ii. That delegated authority be given to the Finance Manager to determine such applications for Council Tax Discretionary Relief where they relate to cases of exceptional hardship.
iii. That application of Council Tax Discretionary Relief to a class of case be determined by the Policy and Resources Committee, the application of the relief is then delegated to the Finance Manager as under (ii)
Voting record Unanimous |
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NNDR Transitional Relief Supporting documents: Minutes: Considered – Report of the Finance Manager (s151)
Recommendation to Council
That the policy to award discretionary rate “Transitional Relief”, attached at Appendix A of the report, be approved.
Voting record Unanimous |
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Draft York, North Yorkshire and East Riding Housing Strategy 2015 - 2021 Supporting documents:
Minutes: Considered – Report of the Head of Planning and Housing
Recommendations to Council
That the York, North Yorkshire and East Riding Housing Strategy for 2015/21 be approved.
Voting record For – 6 Against – 1 Abstention - 1 |
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Homelessness Strategy and Action Plan Supporting documents:
Minutes: Considered – report of the Head of Planning and Housing
Recommendation to Council
That the draft 2015/2020 Homelessness Strategy and Action Plan be approved.
Voting record Unanimous
Members asked that their thanks be passed to officers for their work on the Homelessness Strategy and Action Plan. |
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Exempt Information That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended),that the public be excluded from the meeting for part of this item as there would be a likely disclosure of exempt information. Minutes: Decision That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for part of this item as there would be a likely disclosure of exempt information relating to the financial or business affairs. |
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Land at Wentworth Street, Malton Minutes: Considered – Report of the Chief Executive
Decision
Deferred pending receipt of the decision of the Leeds High Court on the application for judicial review. |
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Funding for Citizen's Advice Bureau Minutes: Considered – Report of the Chief Executive
Recommendation to Council
That the additional provision of up to £35k to the CAB be delayed until the CAB have presented their business case and forward plan beyond 2015/16 to Members of the Policy and Resources Committee.
Voting record For – 7 Against – 2 Abstentions - 0 |
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Any other business that the Chairman decides is urgent. Minutes: There being no items of urgent business the meeting closed at 9.25 pm. |