Agenda and draft minutes

Budget Meeting; Adjourned at 10:45pm and reconvened for 25 February 2021 at 6:30pm, Council
Thursday, 18th February, 2021 6.30 pm

Venue: Virtual meeting

Contact: Ellen Walker  43455

Link: View live stream

Items
No. Item

57.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Hope for 18 February 2021 and from Councillor Raper for 18 and 25 February 2021.

58.

Public Question Time

Minutes:

There were no public questions.

59.

Minutes of the Ordinary Meeting of Council held on 3 December 2020 (and reconvened on 10 December 2020)

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 3 December 2020 (and reconvened on 10 December 2020).

Supporting documents:

Minutes:

The minutes of the Ordinary Meeting of Council held on 3 December 2020 were presented.

 

            Resolved

 

That the minutes of the Ordinary Meeting of Council held on 3 December 2020 be approved and signed as a correct record.

 

The resolution was carried by general affirmation.

60.

Minutes of the Extra-Ordinary Meeting of Council held on 27 January 2021

To approve as a correct record the minutes of the Extra-Ordinary Meeting of Council held on 27 January 2021.

Supporting documents:

Minutes:

The minutes of the Extra-Ordinary Meeting of Council held on 27 January 2021 were presented.

 

            Resolved

           

That the minutes of the Extra-Ordinary Meeting of Council held on 27 January 2021 be approved and signed by the Chairman as a correct record.

 

The resolution was carried by general affirmation. Councillor J Andrews abstained.

61.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was no urgent business.

62.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

The Chairman advised that declarations of all Members of North Yorkshire County Council would be taken as given.

 

Councillor Garbutt-Moore declared a personal pecuniary and prejudicial interest in item 13b (Minute 32 – Milton Rooms Progress Report, and Grant Request) as the Council’s representative on the Milton Rooms Management Committee.

 

Councillor Mackenzie declared a personal, non-pecuniary interest in item 14c (Motions on Notice – Proposed by Councillor P Andrews and seconded by Councillor Burr) as a Member of a Town Council.

 

Councillor Delaney declared a personal, non-pecuniary interest in item 14c (Motions on Notice – Proposed by Councillor P Andrews and seconded by Councillor Burr) as a Member of a Town Council.

 

Councillor Burr declared a personal, pecuniary and prejudicial interest in item 13c (Minute 33 – Car Parking Strategy) as an owner of commercial properties in Ryedale.  Councillor Burr also declared a personal, non-pecuniary interest in item 14c (Motions on Notice – Proposed by Councillor P Andrews and seconded by Councillor Burr) as a Member of two Town Councils.

 

Councillor P Andrews declared a personal, non-pecuniary interest in item 14c (Motions on Notice – Proposed by Councillor P Andrews and seconded by Councillor Burr) as a Member of a Town Council.

 

Councillor King declared a personal, pecuniary and prejudicial interest in item 13b (Minute 32 – Milton Rooms Progress Report, and Grant Request) as a member of the Milton Rooms Management Committee.  Councillor King also declared a personal, non-pecuniary interest in item 14c (Motions on Notice – Proposed by Councillor P Andrews and seconded by Councillor Burr) as a Member of a Town Council.

 

Councillor Keal declared a personal, non-pecuniary interest in item 14c (Motions on Notice – Proposed by Councillor P Andrews and seconded by Councillor Burr) as a Member of a Town Council.

63.

Announcements

To receive any announcements from the Chairman, the Leader and/or the Head of Paid Service.

Minutes:

The Chairman and Head of Paid Service had no announcements.

64.

To Receive any Questions submitted by Members Pursuant to Council Procedure Rule 10.2 (Questions on Notice at Full Council)

65.

To Councillor Duncan, Leader of Council, from Councillor J Andrews

“In reference to Council support for people requiring to self isolate (£500)

i) How many people have applied to RDC?

ii) Of those applications, how many have been granted?”

Minutes:

To Councillor Duncan, Leader of the Council, from Councillor J Andrews:

 

“In reference to Council support for people requiring to self isolate (£500)

i) How many people have applied to RDC?

ii) Of those applications, how many have been granted?”

 

Councillor Duncan, Leader of the Council, replied:

 

“Thank you, Councillor Andrews, for your question. As of today the number of applications the Council has received is 177. Of those, we have paid 85.  Of the 85 that have been paid 58 have been on the mandatory scheme and 27 have been paid on the discretionary scheme. RDC has funding available for a further 11 more discretionary payments.”

Councillor J Andrews then asked the following supplementary question:

So less than 50% that have applied have received the £500 payment. What are the reasons for the rejection?”

The Leader then replied:

“Thank you, Councillor Andrews, for your supplementary question. That equates to 48% so there or thereabouts what you put forward. The reasons for that is that they do not meet the criteria that has been put forward by the Council.

There is a series of criteria which have had to be put in place, a capital limit of up to £6,000, and a lower threshold of £80 per week rising to £290 per week, that’s on the discretionary scheme.

The mandatory scheme relates to people in receipt of a range of benefits including universal credit, working tax credit, income based ESA, jobseekers allowance, income support, housing benefit and/or pension credit. So there is a range of criteria, people apply and their application is assessed against that criteria.”

66.

To Councillor Raper, Chairman of the Overview and Scrutiny Committee, from Councillor Clark

“As a member of the committee that overviews and scrutinizes the LEP, could you please update Council on the progress made?”

Minutes:

To Councillor Raper, Chairman of the Overview and Scrutiny Committee, from Councillor Clark:

 

“As a member of the committee that overviews and scrutinizes the LEP, could you please update Council on the progress made?”

 

The Chairman replied on Councillor Raper’s behalf:

 

“I attended the LEP Overview and Scrutiny Meeting on 3 December 2020, where we received a number of presentations. A discussion was held on future plans for LEP scrutiny. It was agreed that meetings would be held 3 times a year, with a focus on specific issues, rather than an overview of service performance. These issues would begin with carbon reduction and COVID recovery but develop in line with local authority scrutiny work programme priorities.”

67.

To Receive a Statement from the Leader of the Council and to Receive Questions and Give Answers on that Statement

Supporting documents:

Minutes:

Councillor Duncan, Leader of the Council, presented the following statement:

 

LEADER’S STATEMENT

 

As if the COVID-19 pandemic and the prospect of reorganisation were not enough to deal with, our district was confronted with a new problem last month: flooding. This council rose yet again to the challenge however, going above and beyond, as we always do, to help those affected.

 

Amidst these major challenges, I am proud of how we have continued to deliver day today services while also bringing forward a range of key and transformational projects to benefit of our residents. The past few months have shown the very best of what our council can do, and I know from the comments I have received it has been very much appreciated by the community.

 

Flooding

 

Last month, Malton, Norton and Old Malton faced their biggest flooding challenge since the defences were installed. Despite tense moments, the cross-agency effort on the ground meant the worst-case scenario was averted. The majority - but sadly not all properties in the towns were protected. We had 29 pumps deployed on the ground at the height of the situation, with teams working round the clock. I salute their heroic efforts.

 

Flooding was not contained to just this area, however. Fryton, Slingsby, Low Marishes, Buttercrambe, Pickering and others were also affected, with a number of properties flooded or cut off by road closures. We were able to support residents here too.

 

Thank you to everyone involved in the effort, from Ryedale District Council, the Environment Agency, Yorkshire Water, North Yorkshire Fire & Rescue and others. The task now for this council is to use its influence to bring partners together and push for further protection. We must identify relevant measures, and ensure they are delivered. While it is right for us to contribute, we cannot do it alone, nor should we. Our officers have started preliminary work with a view to reporting to members in due course.

 

COVID-19

 

Ryedale citizens and businesses continue, on the whole, to be exemplary in following the national lockdown. I thank them wholeheartedly for this. Testing sites at Thornton Dale and Malton are being used regularly. Meanwhile, GP surgeries in Malton and Pickering are playing their part in the amazing nationwide vaccination effort. We are supporting this, with our car parks commandeered to assist with the local programme.

 

We are working to get the latest business grants out to those who so desperately need them. So far, we have sent out over £30m in total, including £8m for the six schemes we currently have open. There is support too for citizens who are worried about paying their rent or mortgage, and for the lowest paid who are self-isolating. We continue to work with our partners, community organisations and amazing volunteers to support our most vulnerable.

 

In addition to the above, we now have a dedicated COVID Marshall patrolling Ryedale daily to help give advice and educate businesses about the current government guidance and restrictions. The Marshall  ...  view the full minutes text for item 67.

68.

Revenue and Capital Budgets and Setting of Council Tax 2021/22

A number of changes have been made to the papers presented to Policy and Resources Committee on 4 February 2021 to take account of the recommendation of the Committee to freeze Council Tax in Ryedale in 2021/22

 

In the covering report:

·         recommendation (iii) has been changed to reflect the proposal to freeze Council tax

·         the summary revenue budget positon in section 6.14 has been amended to show increased use of reserves (by £109k) to offset the impact of a Council Tax freeze

·         the s25 report has been updated in respect of the Council Tax freeze

 

A number of changes have been made to the Strategy document to reflect the increased use of reserves by £109k to offset the impact of the Council Tax freeze, in both the main text and the appendices (specifically appendices 2 and 5).

 

Annex A and Annex B are attached. Annex C is to follow.

 

With reference to Minute No. 36 (Financial Strategy 2021/2022) of the Policy and Resources Committee held on 4 February 2021 (copy attached), Councillor Duncan, Chair of the Policy and Resources Committee, will move:-

 

I           Budget 2021/2022

 

            That the revenue estimates for 2021/2022, as submitted in the Council’s Financial Strategy and Revenue Budget 2021/2022 Book be approved (copy enclosed).

           

II          Council Tax Base

 

            That it be noted that, in accordance with Minute No. 363(d)/2005 of the Policy and Resources Committee held on 8 December 2005, which was subsequently approved by Council at its meeting on 12 January 2006, Ryedale District Council has (pursuant to Section 101 of the Local Government Act 1972) delegated responsibility to adopt the Council Tax base to the Chief Executive and Chief Finance Officer in consultation with the Chairman of the Policy and Resources Committee. The Council calculated the amounts for the year 2021/22, in accordance with regulations made under Section 31B of the Local Government Finance Act 1992, as amended, as set out in Annex A.

 

III         District/Parish Council Tax Rates

 

            That the following amounts be now calculated by the Council for the year 2021/22, in accordance with Sections 31A, 31B and 34 to 36 of the Local Government Finance Act 1992, as amended (the Act):

 

            (a)        District/Parish Gross Expenditure

 

                        £28,753,239.00 being the aggregate of the amounts, which the Council estimates for the items, set out in Section 31A(2) of the Act.

 

(b)       Income (including Government Grants and Collection Fund Surpluses)

 

                        £23,248,997.00 being the aggregate of the amounts, which the Council estimates for the items, set out in Section 31A(3) of the Act.

 

            (c)        District/Parish Council Tax Requirement

 

                        £5,504,242.00 being the amount by which the aggregate at Part III(a) above exceeds the aggregate at Part III(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year.

 

            (d)        Basic Amount of Tax (including Parish Precepts)

 

                        £252.48 being the amount at Part III(c) above, all divided by the amount at Part II above, calculated by the Council, in accordance with Section 31B of the Act, as the  ...  view the full agenda text for item 68.

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that Minute No. 36 (Ryedale’s Financial Strategy 2021-25) of the Policy and Resources Committee held on 4 February 2021 be noted and received by Council, that Council adopt the recommendations in the s151 Officer’s report which has been revised and updated following the meeting of P&R and that Council approve item 10 paragraph roman numerals I to V relating to the Council’s revenue budget.

 

Councillor Clark moved and Councillor Burr seconded the following amendment:

 

Add £1.5m from reserves to the capital budget for the cattle market.

 

Councillor Clark declared a personal, non-pecuniary interest in the amendment as a cattle farmer.

 

Upon being put to the vote the amendment was carried.

 

Voting record

15 For

12 Against

1 Abstention

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Keal, Mason, Middleton, Potter, Raine, Riby, Thackray and Wass

Against

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Goodrick, Graham, King, Mackenzie, Oxley and Windress

Abstain

Councillor Garbutt Moore

 

Councillor Clark proposed and Councillor Wass seconded the following amendment:

 

Add £200k from reserves to the capital budget for community use in Pickering.

 

Upon being but to the vote the amendment was carried.

 

Voting record

15 For

13 Against

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Keal, Mason, Middleton, Potter, Raine, Riby, Thackray and Wass

Against

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, King, Mackenzie, Oxley and Windress

 

Councillor Burr proposed and Councillor Riby seconded the following amendment:

 

This Council will move the £307k from reserves to the capital programme ring-fenced for the Milton Rooms

 

Councillors Garbutt Moore and King left the meeting and did not participate in the debate or vote on this amendment, following their earlier declaration of interest as members of the Milton Rooms Management Committee.

 

Upon being put to the vote the amendment was carried.

 

Voting record

15 For

11 Against

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Keal, Mason, Middleton, Potter, Raine, Riby, Thackray and Wass

Against

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Goodrick, Graham, Mackenzie, Oxley and Windress

 

Councillor Clark proposed and Councillor Wass seconded the following amendment:

 

To amend the recommendation to approve a council tax increase of £4.90 for a Band D property.

 

Upon being put to the vote the amendment was carried.

 

Voting record

14 For

13 Against

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Keal, Mason, Potter, Raine, Riby, Thackray and Wass

            Against

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, King, Mackenzie, Oxley and Windress

 

Upon being put to the vote, the substantive motion as amended was carried.

 

Voting record

15 For

1 Against

9 Abstentions

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Arnold, Brackstone, Burr, Clark, Cussons, Frank, Keal, Mason, Potter, Raine, Riby, Thackray and Wass

            Against

            Councillor Windress

            Abstain

Councillors Cleary, Delaney, Docwra, Duncan, Goodrick, Graham, King, Mackenzie and  ...  view the full minutes text for item 68.

Supporting documents:

69.

Treasury Management Strategy Statement and Annual Investment Strategy 2021/22

Supporting documents:

Minutes:

At the reconvened meeting on 25 February 2021, Councillor Duncan was invited to introduce this item.  At this time, Councillor Duncan announced his decision to resign from the roles of Leader of Council and Chair of the Policy and Resources Committee.  Councillor Duncan delivered the following speech:

 

“Last week I proposed a freeze in council tax for every household in the district at a time when they needed our help most.  Sadly, Liberal, Liberal Democrat and Independent Councillors, united together to vote down this freeze and instead increase bills by the maximum amount possible.   This, Mr Chairman, has come as a cruel and unnecessary blow in a year when many families are struggling so much as a result of the pandemic.  I cannot, in good conscience, stand by and watch as they push through this unpopular hike in council tax.  Therefore, I am tonight taking a stand by announcing my immediate resignation as Leader of the Council and Chairman of Policy and Resources Committee, in protest at their disgraceful and greedy act. 

 

I believe the public stands with me.  They have rightly reacted with anger and disbelief at news that Liberals, Liberal Democrats and Independents are asking them for more of their cash when there was no need to do so.  In this year of all years, they could have given residents a break but instead they chose to add to the burden.  When Conservatives and Ryedale First Independents stood on the side of residents, they stood and laughed in their faces.  Their £2.2 million spending spree only adds insult to injury.  Careful budget management has been replaced by a reckless spending free-for-all.  It leaves this Council, which just a few months ago had more than £16 million in the bank, at real risk of bankruptcy.

 

I am proud to have served as Leader – the youngest in Britain – I am proud of this Council and I am proud of our excellent team of Officers.  I won’t list individuals as I would only forget someone, but I would like to say a particular and special thank you to Jane Graham for her assistance.  I can truthfully say that without her my job would have been impossible.  In the past two years, I believe I have earned the trust of our Officers, although they know as much as I do that it has not always been plain sailing.  I thank each of them for coming to work, day-in day-out, working above and beyond throughout the pandemic, flooding and the uncertainty of reorganisation.  They work so hard, only to see that work trashed by the coalition who, as of tonight, now run this Council. 

 

I leave tonight, yes sad, yes disappointed, but proud of the fact I have worked hard, stayed true to my principles and done the very best I could for our residents.  Against the odds, we have achieved so much together, transforming this Council and slowly winning respect, locally and regionally.  We were there for those in need  ...  view the full minutes text for item 69.

70.

Appointment of Independent Remuneration Panel Member

Presented directly to Full Council with the consent of the Chairman of the Policy and Resources Committee.

Supporting documents:

Minutes:

It was moved by Councillor Clark and seconded by Councillor Burr that the following recommendations be approved and adopted:

 

(i)         That Peter Barker be appointed to serve on the Independent Remuneration Panel established by Council on 10 October 2019;

 

(ii)        That the Term of Office for the appointed member be until 5 September 2024, in line with the current serving Panel Members.

 

The motion was carried by general affirmation.

 

Resolved

 

(i)         That Peter Barker be appointed to serve on the Independent Remuneration Panel established by Council on 10 October 2019;

 

(ii)        That the Term of Office for the appointed member be until 5 September 2024, in line with the current serving Panel Members.

71.

To consider for Approval the Recommendations in respect of the following Part 'B' Committee Items:

72.

Minute 31 - HR Policy Revision - Leave and Flexible Working Policies

Supporting documents:

Minutes:

Councillor Clark moved and Councillor Burr seconded that the following recommendation be approved and adopted:

 

            That the revised policies are agreed for implementation.

 

The motion was carried by general affirmation.

 

Resolved

 

That the revised policies are agreed for implementation.

73.

Minute 32 - Milton Rooms Progress Report, and Grant Request

Supporting documents:

Minutes:

Councillors King and Garbutt Moore left the meeting during consideration of this item and did not participate in the debate or the vote.

 

Councillor Clark proposed and Councillor Burr seconded that the following recommendation be approved and adopted:

 

That Council gives approval for capital funding of up to £193k to fund works outlined in section 6.11 of the report, subject to receipt of detailed plans, with delegated authority given to the Programme Director to release the funds on a phased basis, in consultation with the Chairman of Policy & Resources Committee.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That Council gives approval for capital funding of up to £193k to fund works outlined in section 6.11 of the report, subject to receipt of detailed plans, with delegated authority given to the Programme Director to release the funds on a phased basis, in consultation with the Chairman of Policy & Resources Committee.

 

Voting record

26 For

1 Abstention

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Arnold, Bailey, Brackstone, Burr, Clark, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Goodrick, Graham, Hope, Keal, Mackenzie, Mason, Middleton, Oxley, Potter, Raine, Riby, Thackray and Wass

            Abstain

            Councillor Windress

74.

Minute 33 - Car Parking Strategy

Supporting documents:

Minutes:

Councillor Burr left the meeting during consideration of this item and did not participate in the debate or vote.

 

Councillor Clark proposed and Councillor Docwra seconded that the following recommendations be approved and adopted:

 

            (i)         The Car Parking Strategy 2021-2026 is endorsed.

 

(ii)        Delegated authority is given to the Programme Director for Economic Development, Business and Partnerships to progress specific implementation activities in line with the Council’s Medium Term Financial Strategy, following the completion of individual assessments and subsequent agreement of the Section 151 Officer and Head of HR that they represent a return on investment and can be progressed within available staffing resources.

 

(iii)       That consultation with the Chair of Policy & Resources Committee in line with required financial procedures occurs prior to the Programme Director progressing specific implementation activities once they are established as representing a return on investment and able to be progressed within available staffing resources.

 

The motion was carried by general affirmation.

 

Resolved

 

(i)         The Car Parking Strategy 2021-2026 is endorsed.

 

(ii)        Delegated authority is given to the Programme Director for Economic Development, Business and Partnerships to progress specific implementation activities in line with the Council’s Medium Term Financial Strategy, following the completion of individual assessments and subsequent agreement of the Section 151 Officer and Head of HR that they represent a return on investment and can be progressed within available staffing resources.

 

(iii)       That consultation with the Chair of Policy & Resources Committee in line with required financial procedures occurs prior to the Programme Director progressing specific implementation activities once they are established as representing a return on investment and able to be progressed within available staffing resources.

75.

Minute 34 - Revenue and Capital Budget Monitoring - Q3 2020/21

Supporting documents:

Minutes:

Councillor Clark proposed and Councillor Docwra seconded that the following recommendation be approved and adopted:

 

            That Council notes the contents of the report

 

The motion was carried by general affirmation.

 

Resolved

 

That Council notes the contents of the report

76.

Motions on Notice Submitted Pursuant to Council Procedure Rule 11

77.

Proposed by Councillor Keal and seconded by Councillor Mason

“Major flood defences in Malton, Norton and Old Malton protect hundreds of properties adjacent to the River Derwent, but in January 2021 Norton on Derwent has yet again been affected by serious and significant  flooding

 

In 2000 this council agreed to abandon badly needed major improvements to permanent flood protection for Norton when agreeing to NYCC plans to protect Malton and Old Malton. Recent events illustrate that this was an unsound decision.

 

We call on council to commit up to £2.5 million of reserves to contribute to partnership funding a permanent pumping solution for Norton to prevent surface water and sewer flooding occurring when water levels in the River Derwent are high.

 

The ARUP report of 2015 identified and costed the work required to protect homes and businesses in Norton and must now need to be acted on.

 

We further call on council to request that officers enter into immediate talks with Yorkshire Water, the Environment Agency and NYCC to seek funding contributions towards the scheme that will be required to build a permanent pumping solution.

 

Following recent events in Norton, when flood waters were only kept out of homes and businesses by 24/7 pumping, and property was yet again surrounded by raw sewage – this matter to be considered urgent and requiring immediate action.”

Minutes:

“Major flood defences in Malton, Norton and Old Malton protect hundreds of properties adjacent to the River Derwent, but in January 2021 Norton on Derwent has yet again been affected by serious and significant flooding

 

In 2000 this Council agreed to abandon badly needed major improvements to permanent flood protection for Norton when agreeing to NYCC plans to protect Malton and Old Malton. Recent events illustrate that this was an unsound decision.

 

We call on Council to commit up to £2.5 million of reserves to contribute to partnership funding a permanent pumping solution for Norton to prevent surface water and sewer flooding occurring when water levels in the River Derwent are high.

 

The ARUP report of 2015 identified and costed the work required to protect homes and businesses in Norton and must now need to be acted on.

 

We further call on Council to request that officers enter into immediate talks with Yorkshire Water, the Environment Agency and NYCC to seek funding contributions towards the scheme that will be required to build a permanent pumping solution.

 

Following recent events in Norton, when flood waters were only kept out of homes and businesses by 24/7 pumping, and property was yet again surrounded by raw sewage – this matter to be considered urgent and requiring immediate action.”

 

Under Council Procedure Rule 11.4, the motion stood automatically referred to the Policy and Resources Committee.

78.

Proposed by Councillor P Andrews and seconded by Councillor Burr

“Pursuant to Council Procedure Rule 23.1, the Council hereby suspends Council Procedure Rule 11.4 to allow the full debate of the following motions (items 14c & 14d) at the meeting, without standing referred to committee.”

Minutes:

“Pursuant to Council Procedure Rule 23.1, the Council hereby suspends Council Procedure Rule 11.4 to allow the full debate of the following motions (items 14c & 14d) at the meeting, without standing referred to committee.”

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

Pursuant to Council Procedure Rule 23.1, the Council hereby suspends Council Procedure Rule 11.4 to allow the full debate of the following motions (items 14c & 14d) at the meeting, without standing referred to committee.

 

Voting record

15 For

13 Against

1 Abstention

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Hope, Keal, Mason, Potter, Raine, Riby, Thackray and Wass.

            Against

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, King, Mackenzie, Oxley and Windress

Abstain

Councillor Middleton

79.

Proposed by Councillor P Andrews and seconded by Councillor Burr

“The Council is concerned to encourage true democracy at every level of local administration and notes that charges made by Ryedale for carrying out by-elections can be prohibitive and discouraging. This council therefore waives all charges for carrying out by-elections for Parish and Town Councils, provided that the Parish or Town Council shall reimburse the cost of hiring poll stations.”

Minutes:

“The Council is concerned to encourage true democracy at every level of local administration and notes that charges made by Ryedale for carrying out by-elections can be prohibitive and discouraging. This Council therefore waives all charges for carrying out by-elections for Parish and Town Councils, provided that the Parish or Town Council shall reimburse the cost of hiring poll stations.”

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

The Council is concerned to encourage true democracy at every level of local administration and notes that charges made by Ryedale for carrying out by-elections can be prohibitive and discouraging. This council therefore waives all charges for carrying out by-elections for Parish and Town Councils, provided that the Parish or Town Council shall reimburse the cost of hiring poll stations.

 

Voting record

14 For

10 Against

5 Abstentions

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Keal, Mason, Potter, Raine, Riby, Thackray and Wass

            Against

Councillors Arnold, Bailey, Delaney, Docwra, Duncan, Goodrick, Graham, Mackenzie, Oxley and Windress

Abstain

Councillors Cleary, Garbutt Moore, Hope, King and Middleton

80.

Proposed by Councillor P Andrews and seconded by Councillor Burr

“The Council is concerned to ensure that there is full accountability and transparency in the management of the Council. There is an urgent need to ensure member involvement in staff welfare and working conditions in order to promote morale during this difficult period. It is considered that the historic instances of bullying uncovered by the Scrutiny Committee and the disastrous historic outcome of the IESE investigation would not have arisen if there had been proper direct relations between members and staff.

 

In order to remedy this weakness in the Council's administration, the Council hereby recommends that the Head of Paid Service establishes a Joint Works Group (JWG), to sit alongside other consultation bodies,  with a responsibility to report to members but no decision-making powers. The membership of the JWG shall be determined by the Head of Paid Service.  The JWG shall meet quarterly, and the first meeting of the JWG shall be held within 28 days of this meeting. The JWG shall determine all matters of internal procedure relating to its own operation and all meetings of JWG shall be confidential and press and public shall be excluded. The purpose of the JWG will be to ensure member involvement in staff welfare and working conditions in order to promote morale during this difficult period.  Once this difficult period (Covid-19 pandemic) ends, the Head of Paid Service will review the continuance of  the JWG.”

Minutes:

“The Council is concerned to ensure that there is full accountability and transparency in the management of the Council. There is an urgent need to ensure member involvement in staff welfare and working conditions in order to promote morale during this difficult period. It is considered that the historic instances of bullying uncovered by the Scrutiny Committee and the disastrous historic outcome of the IESE investigation would not have arisen if there had been proper direct relations between members and staff.

 

In order to remedy this weakness in the Council's administration, the Council hereby recommends that the Head of Paid Service establishes a Joint Works Group (JWG), to sit alongside other consultation bodies, with a responsibility to report to members but no decision-making powers. The membership of the JWG shall be determined by the Head of Paid Service. The JWG shall meet quarterly, and the first meeting of the JWG shall be held within 28 days of this meeting. The JWG shall determine all matters of internal procedure relating to its own operation and all meetings of JWG shall be confidential and press and public shall be excluded. The purpose of the JWG will be to ensure member involvement in staff welfare and working conditions in order to promote morale during this difficult period. Once this difficult period (COVID-19 pandemic) ends, the Head of Paid Service will review the continuance of the JWG.”

 

Councillor Clark proposed and Councillor Potter seconded the following amendment:

 

Replace “determined by the Head of Paid Service” with “six union representatives, six Councillors and six members of management.”

 

And

 

Delete “during this difficult period. Once this difficult period (COVID-19 pandemic) ends, the Head of Paid Service will review the continuance of the JWG.”

 

Upon being put to the vote, the amendment was carried.

 

Voting record

15 For

13 Against

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Keal, Mason, Middleton, Potter, Raine, Riby, Thackray and Wass

Against

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, King, Mackenzie, Oxley and Windress

 

Upon being put to the vote, the substantive motion was carried.

 

Resolved

 

The Council recommends that the Head of Paid Service establishes a Joint Works Group (JWG), to sit alongside other consultation bodies, with a responsibility to report to members but no decision-making powers. The membership of the JWG shall be six union representatives, six councillors and six members of management. The JWG shall meet quarterly, and the first meeting of the JWG shall be held within 28 days of this meeting. The JWG shall determine all matters of internal procedure relating to its own operation and all meetings of JWG shall be confidential and press and public shall be excluded. The purpose of the JWG will be to ensure member involvement in staff welfare and working conditions in order to promote morale.

 

Voting record

15 For

13 Against

 

Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Keal, Mason, Middleton, Potter, Raine, Riby,  ...  view the full minutes text for item 80.

81.

To receive notice of urgent business resolved at Committees

In accordance with the Constitution, decisions taken as a matter of urgency must be reported to the next available meeting of the Council, together with the reasons for urgency.

82.

Budget to bring full LGR proposals to completion

Supporting documents:

Minutes:

Notice of the decision relating to the budget to bring full LGR proposal to completion, taken under urgent business at the Policy and Resources Committee meeting on 12 November 2020, was received and the Constitutional requirement was met.

83.

Exempt Information

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 17a (Minute 38 – Proposal for Light Industrial Starter Units), as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information

Minutes:

To exclude the press and public from the meeting during consideration of the following item 17a (Minute 38 – Proposal for Light Industrial Starter Units) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or businesses affairs of any person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exempt.

 

Voting record

17 For

2 Against

9 Abstentions

 

            Recorded vote

            For

Councillors J Andrews, Arnold, Bailey, Burr, Clark, Cleary, Cussons, Docwra, Frank, Garbutt Moore, Keal, King, Oxley, Potter, Riby, Thackray and Wass

            Against

            Councillors Goodrick and Windress

            Abstain

Councillors P Andrews, Brackstone, Delaney, Duncan, Graham, Mackenzie, Mason, Middleton and Raine

84.

To consider for Approval the Recommendations in respect of the following exempt Part 'B' Committee Items:

85.

Minute 38 - Proposal for Light Industrial Starter Units

Supporting documents:

Minutes:

The outcomes of the investment appraisal and information on the commitment of the Developer to undertake development of the wider site were provided to Elected Members ahead of the Council meeting.

 

Councillor Docwra proposed and Councillor Middleton seconded that the following recommendations be approved and adopted:

 

That:

 

i)          Recommendation a. as set out in the report is approved

 

ii)         Recommendation b. as set out in the report is approved

 

Councillor Clark proposed and Councillor J Andrews seconded the following amendment:

 

Delete existing paragraph b. then after paragraph a. insert paragraphs b. to d. to read:   

 

b.         Before Council commits to proceed, officers produce a detailed analysis of:-

i           The carbon emissions of the project             

                                    -           in construction

                                    -           in use

ii           The carbon impact of fitting solar p.v. panels to all units.

iii          The carbon impact of fitting ground/air source heat pumps to all units.

iv         The carbon impact of fitting insulation to BREEAM Excellent standard and above to all units.

v          The impact/saving of fitting rainwater collection and storage systems to all units.

vi         The cost of each of the above

-           Fitted at construction stage

-           Retrofitted.

vii         The savings in running costs for each of the above.

viii        The rental value of each of the above.

ix         What materials will be used for the proposed construction? Are these the most efficient in climate change terms?

 

c.         Answers to the above questions to come back to a full council meeting to inform any  decision.

 

Upon being put to the vote, the amendment was lost.

 

Voting record

11 For

17 Against

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Frank, Potter, Raine, Riby, Thackray and Wass

Against

Councillors Arnold, Bailey, Cleary, Cussons, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Keal, King, Mackenzie, Mason, Middleton, Oxley and Windress

 

Upon being put to the vote, the substantive motion was carried.

 

Resolved

 

That:

 

i)          Recommendation a. as set out in the report is approved

 

ii)         Recommendation b. as set out in the report is approved

 

Voting record

18 For

8 Against

2 Abstentions

 

            Recorded vote

            For

Councillors Arnold, Bailey, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Keal, King, Mackenzie, Mason, Middleton, Oxley and Windress

Against

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Potter, Thackray and Wass

Abstain

Councillors Raine and Riby

86.

Any other business that the Chairman decides is urgent

Minutes:

There being no other business, the meeting closed at 11:10pm on 25 February 2021.