Agenda and minutes

Apologies for absence were received from Councillors Delaney, Docwra, King, Mason, Oxley and Raine.

There were no public questions.

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 17 and 24 February 2022.

The minutes of the Ordinary Meeting of Council held on 17 and 24 February 2022 were presented.

The Chair explained that the minutes from the meeting of 2 December 2021, postponed until 17 February 2022, had not been included in the Agenda pack and were handed out at the meeting of 7 April 2022 for Members’ consideration.

Resolved

That the minutes of the Ordinary Meeting of Council postponed from 2 December 2021, held on 17 February 2022 and the minutes of the Ordinary Meeting of Council held on 17 and 24 February 2022 be approved and signed by the Chairman as a correct record, subject to the following minor amendments;

·         That Councillor Clark be included as an attendee on the minutes of the postponed 2 December 2021 meeting of Full Council

·         That it be made clear on the minutes of the meeting of 2 December 2021 that the meeting had been postponed and the business of the agenda had been presented to the Full Council meeting held on 17 February 2022.

Voting record

Carried by general affirmation.

To approve as a correct record the minutes of the Extraordinary Meeting of Full Council held on 31 March 2022.

The minutes of the Extraordinary Meeting of Council held on 31 March 2022 were presented.

Councillor Potter proposed and Councillor Andrews seconded the following amendment;

That the paragraph starting “Councillors Cleary, Docwra, Duncan….etc” be moved before the voting record and amend the minute to read;

Councillors Cleary, Docwra, Duncan, Graham and Oxley left the meeting during the vote at 6.48pm.

The amendment was carried by general affirmation.

Resolved

That the minutes of the Ordinary Meeting of Council held on 31 March 2022 be approved and signed by the Chairman as a correct record subject to the amendment agreed.

Voting record

Carried by general affirmation.

To receive notice of any urgent business which the Chair considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

The Chair announced that there was one item of urgent business.

Homes for Ukraine

All Councils in North Yorkshire had been asked to support a unified programme to help rehome those displaced.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Councillor Potter declared a personal, non-prejudicial and non-pecuniary interest in Item 11 as he was a member of Ryedale Cycling Forum and a personal, prejudicial and non-pecuniary interest in item 12a - Pickering CIC as he was a Director of Pickering Town CIC.

Councillor Cleary declared a personal, non-prejudicial and non-pecuniary interest in Items 11 and 12a as he was Chairman and a member of Ryedale Cycle Forum.

Councillor Goodrick declared a personal, non-prejudicial and non-pecuniary interest in the Urgent Business as a member of North Yorkshire County Council.

Councillor J Andrews, Brackstone, Clark and Wass declared a personal, non-prejudicial and non-pecuniary interest in Items 12a as a fellow Liberal Member of Council was a Director of Pickering Town CIC.

To receive any announcements from the Chair, the Leader and/or the Head of Paid Service.

The Chair made the following announcement:

I am delighted to announce that The North Yorkshire Warm Homes Fund, a project delivered with our partners, YES Energy Solutions, picked up an award at the recent EDIE Sustainability Leaders Awards.  Congratulations to all the team for this great success.

There were no questions on notice.

It was moved by Councillor Keal and Councillor Burr seconded that Elizabeth Heath be appointed as the Council’s Monitoring Officer.

Upon being put to the vote the motion was carried.

Resolved

That Elizabeth Heath be appointed as the Council’s Monitoring Officer.

Voting record

Carried by general affirmation.

It was moved by Councillor Keal and Councillor Burr seconded that;

In relation to the remaining funding allocation, previously approved by Council for this area of work, it is recommended that Members grant delegated authority to the Programme Director – Place and Resources, in consultation with the S.151 Officer and the Chair of Policy and Resources Committee:

a.      to authorise appropriate allocations of funding not exceeding £50,000 towards each of the projects identified in 6.6 (subject to the provision of a project business case);

b.      to authorise appropriate allocations of funding (subject to the provision of a business case) and subsequent contracting and expenditure for each of the following (in the event that contributions exceeding £50,000 are required):

                    i.   the Swinton – Malton ‘Path for Everyone’ project; and

                   ii.   A64 Broughton Road junction project development work.

Upon being put to the vote the motion was carried.

Resolved

In relation to the remaining funding allocation, previously approved by Council for this area of work, delegated authority be granted to the Programme Director – Place and Resources, in consultation with the S.151 Officer and the Chair of Policy and Resources Committee:

a.      to authorise appropriate allocations of funding not exceeding £50,000 towards each of the projects identified in 6.6 (subject to the provision of a project business case);

b.      to authorise appropriate allocations of funding (subject to the provision of a business case) and subsequent contracting and expenditure for each of the following (in the event that contributions exceeding £50,000 are required):

                          i.       the Swinton – Malton ‘Path for Everyone’ project; and

                         ii.       A64 Broughton Road junction project development work.

Voting record

For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Keal, Middleton, Potter, Riby, Thackray and Wass.

Against

Councillors Cleary, Duncan, Graham and Mackenzie.

Abstentions

Councillors Arnold, Bailey, Garbutt Moore, Goodrick and Hope.

It was moved by Councillor Keal and Councillor Burr seconded that;

The Council approves funding of £175,000 to fund works outlined in section 6.12 (of the report), subject to overview of detailed plans, with delegated authority given to the Programme Director to release the funds, in consultation with the Chair of Policy and Resources Committee.

Upon being put to the vote the motion was carried.

Resolved

That funding of £175,000 to fund works outlined in section 6.12 (of the report), subject to overview of detailed plans, be approved and delegated authority given to the Programme Director to release the funds, in consultation with the Chair of Policy and Resources Committee.

Voting record

Carried by general affirmation.

In accordance with the Members’ Code of Conduct, Councillor Potter left the room during discussion and voting on this item.

It was moved by Councillor Keal and seconded by Councillor Burr that;

The progress update on Council performance up to the end of quarter three of the reporting cycle for 2021-22 is noted.

Resolved

That the progress report be noted.

Voting record

Carried by general affirmation.

It was moved by Councillor Keal and seconded by Councillor Burr that;

Council is recommended to approve the timetable of meetings, attached as Annex A to the report, as a basis for working in 2022-23.

Upon being put to the vote the motion was carried.

Resolved

That the timetable of meetings, attached as Annex A to the report, as a basis for working in 2022-23 be approved.

Voting record

Carried by general affirmation.

There were no Motions on Notice.

It was moved by Councillor Keal and seconded by Councillor Burr that;

In light of the mass relocation of Ukrainian citizens, all councils across North Yorkshire have been asked to support a unified programme to help rehome those displaced. It is recommended that:

(i)            Ryedale District Council adopts the county wide approach.

Upon being put to the vote the motion was carried.

Resolved

That Ryedale District Council adopts the county wide approach.

Voting record

Carried by general affirmation.

There being no other items of urgent business, the meeting closed at 8.15pm.