Agenda

Re-arranged from 24 June 2021. Adjourned at 10.30pm on 13 July and reconvened at 6.30pm on 22 July 2021., Council
Tuesday, 13th July, 2021 6.30 pm

Venue: Main Hall, Milton Rooms, Malton

Contact: Christine Phillipson  43447

Link: View live stream

Items
No. Item

1.

Emergency Evacuation Procedure

The Chairman to inform members of the public of the emergency evacuation procedure.

2.

Apologies for absence

3.

Public Question Time

4.

Minutes of the Ordinary Meeting of Full Council held on 15 April 2021 (and reconvened on 20 April 2021)

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 15 April 2021.

Supporting documents:

5.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

6.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

7.

Announcements

To receive any announcements from the Chairman and/or the Head of Paid Service.

8.

To Receive any Questions submitted by Members Pursuant to Council Procedure Rule 10.2 (Questions on Notice at Full Council)

8a

To Councillor Clark, Chairman of the Policy and Resources Committee, from Councillor Docwra

“Can the Chairman of Policy & Resources Committee please confirm when staff whose usual place of work is Ryedale House will return to work there?”

8b

To Councillor Clark, Chairman of the Policy and Resources Committee, from Councillor Mackenzie

“Can the Chairman of Policy & Resources Committee please provide Council with a dated copy of a climate change impact assessment for the Railway Tavern project?”

8c

To Councillor Clark, Chairman of the Policy and Resources Committee, from Councillor Delaney

“Can the Chairman of Policy & Resources Committee please provide an update on delivery of the free car parking as agreed within the Council’s Car Parking Strategy?”

8d

To Councillor Clark, Chairman of the Policy and Resources Committee, from Councillor Graham

“Can the Chairman of Policy and Resources Committee please release the minutes of the first meeting of the Joint Works Group to all Councillors?”

8e

To Councillor Clark, Chairman of the Policy and Resources Committee, from Councillor Duncan

“Can the Chairman of Policy and Resources Committee please confirm the dates when the urgently-established Livestock Market Working Party has met?”

9.

Appointment of a Substitute on the Policy and Resources Committee from the Independent Group

To appoint Councillor P Andrews as a substitute to the Policy and Resources Committee from the Independent Group.

10.

Appointment of Staff Champion

Elected Members to appoint a Staff Champion, in accordance with the motion carried at the Ordinary Meeting of Council held on 15 April 2021.

 

The results of the staff poll are as follows:

 

106 ballot papers were returned

Councillor Clark received 22 votes

Councillor Duncan received 68 votes

16 ballot papers were spoilt

11.

Appointment of a Representative to the Police, Fire and Crime Panel

To appoint a new representative to the Police, Fire and Crime Panel, following Councillor Hope’s decision to step down from this role.

 

12.

To consider for Approval the Recommendations in respect of the following Part 'B' Committee Items:

Policy & Resources Committee - 27 May 2021

12a

Minute 7 - Draft Ryedale Housing Strategy 2021-24

Supporting documents:

12b

Minute 8 - Review of the Provision of 3 Hours Free Car Parking following Member Motion in April 2021

Supporting documents:

13.

Motions on Notice Submitted Pursuant to Council Procedure Rule 11

13a

Proposed by Councillor P Andrews and seconded by Councillor Thackray

"This Council requires Officers to investigate options and opportunities for Member engagement in air quality work (including the work of the Ryedale District Council Air Quality Steering Group), in liaison with the County Council, and report back to the next meeting of P&R Committee.”

13b

Proposed by Councillor P Andrews and seconded by Councillor Thackray

“The Council notes the failure to call meetings of the Flood Liaison Group over the last few years, and requires the Officers to re-establish meetings of this group with immediate effect, Council Members to report to Policy and Resources; Each political group shall be entitled to appoint one member (not limited to members of P&R)”.

 

13c

Proposed by Councillor Riby and seconded by Councillor Burr

“We propose that Officers  look in to options of funding to support the Kirkbymoorside / Helmsley cycle route and bring a report as soon as possible back to the Policy and Resources Committee to discuss funding options and implications.”

13d

Proposed by Councillor Duncan and seconded by Councillor Graham

To avoid any unnecessary delay to the Milton Rooms’ development plans, Full Council delegates the decision on whether to approve the allocation of capital funding ring-fenced to the Milton Rooms to the Policy & Resources Committee meeting to be held on July 29 2021

13e

Proposed by Councillor Duncan and seconded by Councillor Goodrick

“This Council wishes to reaffirm the 22-5 decision taken on June 27, 2019 in relation to support for dualling the A64 between York and Scarborough, as well as other improvements in between. The Council calls on the Chairman of Policy and Resources to work with our Officers, other local authorities, business leaders and MPs to ensure dualling takes place as quickly as possible.”

13f

Proposed by Councillor Duncan and seconded by Councillor Delaney

“In order to boost Ryedale’s recycling rate, this Council calls on Policy and Resources Committee to explore:

·         scrapping the annual fee for green waste recycling, instead providing this service to all homes in Ryedale for free;

·         extending the time period that green waste is collected from homes each year;

           and report its recommendations back to Full Council as soon as possible.”

13g

Proposed by Councillor P Andrews and seconded by Councillor Burr

“Pursuant to Council Procedure Rule 23.1, the Council hereby suspends Council Procedure Rule 11.4 to allow the full debate of the following motion at the meeting, without standing referred to committee.”

13h

Proposed by Councillor P Andrews and seconded by Councillor Burr

"The Council resolves to engage consultants to take the Council and the public through the revision of the Ryedale Plan, the Consultant to be appointed by the Programme Director (Economic Development, Business and Partnerships) in consultation with the Chairs of Planning and P&R" 

 

14.

Exempt Information

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 15a (Minute 11 – Leisure Service Delivery Options)  as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

15.

To consider for Approval the Recommendations in respect of the following exempt part 'B' Committee Items:

Policy & Resources Committee - 27 May 2021

15a

Minute 11 - Leisure Service Delivery Options

Supporting documents:

16.

Any other business that the Chairman decides is urgent