Agenda item

At the Council meeting on 9 October 2014, consideration of the recommendations from the Policy and Resources Committee on 25 September 2014 with regards to Minute 25 – Constitutional Changes: Electronic submission of Notices on Motion and revision of deadlines for questions on notice were proposed and seconded, and then stood adjourned to this meeting without discussion, under Council Procedure Rule 23.2.

At the Council meeting on 9 October 2014, consideration of the recommendations from the Policy and Resources Committee on 25 September 2014 with regards to Minute 25 – Constitutional Changes: Electronic submission of Notices on Motion and revision of deadlines for questions on notice were proposed by Councillor Mrs Cowling and seconded by Councillor Arnold, and then stood adjourned to this meeting without discussion, under Council Procedure Rule 23.2.

The recommendations to Council were:

(i) The addition of the wording shown in italics below to Council Procedure Rule 11.1:

Except for motions which can be moved without notice under Rule 12, written notice of every motion, signed by at least two Members, must be delivered to the proper officer not later than 5pm, eight working days before the date of the meeting. These will be entered in a file open to public inspection.

Written notice of motions may be given by email, from a ryedale.gov.uk email address. Signatures are not required in these instances but consent must be received from each Member who has put their name to the motion by e mail from a ryedale.gov.uk email address .

(ii) The addition of the wording shown in italics below to Council Procedure Rule 14.1:

A motion or amendment to rescind a decision made at a meeting of Council within the past six months cannot be moved unless the notice of motion is signed by at least one quarter of the whole number of Members of the Council.

Such notice of motions may be given by email, from a ryedale.gov.uk email address. Signatures are not required in these instances but consent must be received from each Member who has put their name to the motion by e mail from a ryedale.gov.uk email address.

(iii) The addition of the wording shown in italics below to Council Procedure Rule 10.4:

A Member may only ask a question under Rule 10.2 or 10.3 if either:

(a) he/she has given notice in writing of the question to the Proper Officer not later than 5pm, eight working days before the date of the meeting; or

(b) the question relates to an urgent matter, he/she has have the consent of the chairman to whom the question is to be put and the content of the question is given to the Proper Officer by 12 noon on the day of the meeting. An urgent matter must be one which the Member could not have reasonably known about eight working days before the date of the meeting and which must be dealt with before the next ordinary meeting of Council.

Councillor Clark moved and Councillor Woodward seconded the following amendment:

Add after each reference to ryedale.gov.uk “or other email address previously known and agreed by a proper officer.

Upon being put to the vote the amendment was lost.

Voting Record

5 For

15 Against

1 Abstention

Upon being put to the vote the motion was carried.

Resolved

That Council approve:

            (i) The addition of the wording shown in italics below to Council Procedure Rule 11.1:

Except for motions which can be moved without notice under Rule 12, written notice of every motion, signed by at least two Members, must be delivered to the proper officer not later than 5pm, eight working days before the date of the meeting. These will be entered in a file open to public inspection.

Written notice of motions may be given by email, from a ryedale.gov.uk email address. Signatures are not required in these instances but consent must be received from each Member who has put their name to the motion by e mail from a ryedale.gov.uk email address .

(ii) The addition of the wording shown in italics below to Council Procedure Rule 14.1:

A motion or amendment to rescind a decision made at a meeting of Council within the past six months cannot be moved unless the notice of motion is signed by at least one quarter of the whole number of Members of the Council.

Such notice of motions may be given by email, from a ryedale.gov.uk email address. Signatures are not required in these instances but consent must be received from each Member who has put their name to the motion by e mail from a ryedale.gov.uk email address.

(iii) The addition of the wording shown in italics below to Council Procedure Rule 10.4:

A Member may only ask a question under Rule 10.2 or 10.3 if either:

(a) he/she has given notice in writing of the question to the Proper Officer not later than 5pm, eight working days before the date of the meeting; or

(b) the question relates to an urgent matter, he/she has have the consent of the chairman to whom the question is to be put and the content of the question is given to the Proper Officer by 12 noon on the day of the meeting. An urgent matter must be one which the Member could not have reasonably known about eight working days before the date of the meeting and which must be dealt with before the next ordinary meeting of Council.

Voting Record

16 For

5 Against

0 Abstentions