Agenda item

Policy and Resources Committee –25 September 2014

 

Minute 25 – Constitutional Changes: Electronic submission of Notices on Motion and revision of deadlines for questions on notice (page 19)

 

[Under Council Procedure Rule 23.2 the above item will, when proposed and seconded, stand adjourned without discussion to the next Ordinary Meeting of Council on 18 December 2014.] 

 

Minute 26 – Budget Strategy (page 25)

 Policy & Resources Committee – 25 September 2014

Minute 25 – Constitutional Changes: Electronic submission of Notices on Motion and revision of deadlines for questions on notice.

 

It was moved by Councillor Mrs Cowling and seconded by Councillor Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

(i) The addition of the wording shown in italics below to Council Procedure Rule

11.1:

 

Except for motions which can be moved without notice under Rule 12, written

notice of every motion, signed by at least two Members, must be delivered to

the proper officer not later than 5pm, eight working days before the date of

the meeting. These will be entered in a file open to public inspection.

 

Written notice of motions may be given by email, from a ryedale.gov.uk email

address. Signatures are not required in these instances but consent must be

received from each Member who has put their name to the motion by email from a Ryedale.gov.uk email address.

 

(ii) The addition of the wording shown in italics below to Council Procedure Rule

14.1:

 

A motion or amendment to rescind a decision made at a meeting of Council

within the past six months cannot be moved unless the notice of motion is

signed by at least one quarter of the whole number of Members of the

Council.

 

Such notice of motions may be given by email, from a ryedale.gov.uk email

address. Signatures are not required in these instances but consent must be

received from each Member who has put their name to the motion by e mail

from a ryedale.gov.uk email address.

 

(iii) The addition of the wording shown in italics below to Council Procedure Rule

10.4:

 

A Member may only ask a question under Rule 10.2 or 10.3 if either:

(a) he/she has given notice in writing of the question to the Proper Officer

not later than 5pm, eight working days before the date of the meeting;

or

 

(b) the question relates to an urgent matter, he/she has have the consent

of the chairman to whom the question is to be put and the content of

the question is given to the Proper Officer by 12 noon on the day of

the meeting. An urgent matter must be one which the Member could

not have reasonably known about eight working days before the date

of the meeting and which must be dealt with before the next ordinary meeting of Council.

 

 

That the motion to amend the Council Procedure Rules then stood adjourned without discussion to the next Ordinary Meeting of Council, to be held on Thursday 18 December 2014, under Council Procedure Rule 23.2.

 

Minute 26 – Budget Strategy

 

It was moved by Councillor Mrs Cowling and seconded by Councillor Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted:

 

That Council be recommended to approve the following strategy for the preparation of the 2015/2016 budget:

 

(i)            Proposals to be brought forward for a 1.99 increase in Council Tax;

(ii)          Increase in fees and charges to be 3.5% - 4.5% on a cost centre heading basis excluding VAT and only those charges officers recommend above or below this figure to be considered by the relevant policy committee;

(iii)         Efficiencies to be maximised; and

(iv)         The use of New Homes Bonus in line with the medium term financial plan.

 

 

Councillor Mrs Cowling moved and Councillor Arnold seconded an amendment to:

 

Amend the recommendation within the Budget Strategy Report as follows:

 

(v)           Members approve the continuation of this Council’s membership of the North Yorkshire Business Rates Pool in 2015/16; and

(vi)         Delegation is given to the Finance Manager (s151) in consultation with the Chairman of the Policy and Resources Committee to decide on Ryedale’s continuation in the pool from 2016/17 onwards should be satisfied that such an arrangement is likely to be in the financial interests of the Council.

 

Upon being put to the vote, this amendment was carried.

 

 

Voting Record

18 For

6 Against

2 Abstentions

 

Councillor Fraser moved and Councillor Bailey seconded a further amendment:

 

To change recommendation (ii) of the budget strategy report as follows:

Increase in fees and charges to be up to a maximum of 4.5% on a cost centre heading basis excluding VAT and only those charges officers recommended above this figure to be considered by the relevant policy committee.

 

Upon being put to the vote, this amendment was carried.

 

Recorded Vote

For

Councillors Ives, Acomb, Arnold, Bailey, Collinson, Mrs Cowling, Cussons, Mrs Frank, Fraser, Mrs Goodrick, Hope, Mrs Hopkinson, Raper, Mrs Sanderson, Wainwright, Windress.

 

Against

Councillors J Andrews, Mrs Burr, Clark, Mrs Keal, Maud, Richardson, Mrs Shields, Walker, Ward, Woodward

 

    

Councillor Woodward moved and Councillor Clark seconded a third amendment to:

 

            Delete ‘1.99%’, and add zero % in recommendation (i)

 

Upon being put to the vote, this amendment was lost.

 

Voting Record

8 For

14 Against

4 Abstentions

 

 

The substantive motion was then put to the vote and carried.

 

Resolved:

 

That Council approve the following strategy for the preparation of the 2015/2016 budget.

 

(i)            Proposals to be brought forward for 1.99% increase in Council Tax;

(ii)          Increase in fees and charges to be up to a maximum of 4.5% on a cost centre heading basis excluding VAT and only those charges officers recommended above this figure to be considered by the relevant policy committee.

(iii)         Efficiencies to be maximised; and

(iv)         The use of New Homes Bonus in line with the medium term financial plan.

(v)           Members approve the continuation of this Council’s membership of the North Yorkshire Business Rates Pool in 2015/2016; and

(vi)         Delegation is given to the Finance Manager (s151) in consultation with the Chairman of the Policy and Resources Committee to decide on Ryedale’s continuation in the pool from 2016/17 onwards should he be satisfied that such an arrangement is likely to be in the financial interests of the Council.

 

 

Voting Record

17 For

9 Against

0 Abstentions