Agenda item

Policy and Resources Committee – 19 June 2014

 

Minute 9 – Exempt Information

 

Minute 11 – Ryedale Folk Museum – Request for Investment

Policy and Resources Committee – 19 June 2014

 

Minute 9 – Exempt Information

 

It was moved by Councillor Mrs Cowling and seconded by Councillor Arnold that the meeting move into exempt session.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 31 of Part 1 of Schedule 12A of the Act as the information provided relates to financial or business affairs of any particular person (including the authority holding that information).

 

Voting Record

15 votes for

7 votes against

4 abstentions

 

Minute 11 – Ryedale Folk Museum – Request for Investment

 

It was moved by Councillor Mrs Cowling and seconded by Councillor Arnold that the following recommendations of the Policy & Resources Committee in relation to the Ryedale Folk Museum (RFM) be approved and adopted.

 

That Council approves the recommendations in the exempt  report.

 

Councillor Mrs Frank moved and CouncillorAcomb seconded the following amendment:

 

The Council is recommended to approve:

 

Delete the words “of up to £150000.00” from (i)

(i)            Financial investment into the Ryedale Folk Museum on the following basis

 

a.     Any loan awarded to the RFM will be subject to a charge on Crosland House and the appointment of a suitably experienced member to the RFM board

Delete b.

Delete i

Add    - with the consequent number changes to the conditions

i.           Ryedale District Council (RDC) supports a phased schedule of payments (paid as a loan – agreement of terms to be delegated to officers) to reflect the projected shortfall as illustrated on the cash flow dated 25^th June 2014 up to a maximum of £75k, coupled with continuing close scrutiny by appropriate officers and the member elected to represent the council on the trustee board of the RFM.  The aim is to minimise the amount loaned by RDC and reduce financial risk. The production of a business plan is to be a priority over the following 4 months and subject to the following conditions

1.    Urgent and immediate action be taken to fund raise in order to minimise support needed from RDC

2.     Appointment by the RFM of independent external financial advisors to support development of robust financial and accounting procedures

3.    Appointment by the RFM of external marketing  and PR support to increase visitor numbers

4.    Works being progressed that will ensure the completion of the Glass Furnace project by March 2015

5.    Undertaking an organisational review (leading to the development of a long term business plan) in partnership with ACE, PHF, and RDC, to be completed by March 2015, with an RDC officer to be on the steering group for the review.  The review will include governance arrangements and Trustee responsibilities.

6.    Commitment by RFM to the implementation of an agreed action plan ( agreed by the stakeholders in 5 above) to deliver the findings of the organisational review

Delete ii and add

ii.      Subject to a review of progress made in 2014/15 further financial support be considered in 2015/16 up to a maximum of £75k

 

(ii)          Extension of the Harrison Collection Phase 2 completion milestone, by 5 years, to April 2020.

Upon being put to the vote the amendment was carried.

Voting Record

20 votes for

4 votes against

2 abstentions

 

Upon being put to the vote the motion was then carried.

 

Recorded Vote

For

Councillors Acomb, Paul Andrews, Arnold, Bailey, Mrs Burr, Mrs Cowling, Cussons, Mrs Frank, Fraser, Mrs Goodrick, Hawkins, Hicks, Hope, Mrs Keal, Maud, Raper, Mrs Shields, Ward and Windress.

 

Against

Councillors Joy Andrews, Clark, Ives, Richardson, Wainwright, Walker and Woodward.

 

Abstentions

None.

 

Resolved

 

That Council approve:

 

(i)     Financial investment into the Ryedale Folk Museum (RFM) on the following basis:

 

a.    Any loan awarded to the RFM will be subject to a charge on Crosland House and the appointment of a suitably experienced RDC Member to the RFM Board.

 

i.      Ryedale District Council (RDC) supports a phased schedule of payments (paid as a loan – agreement of terms to be delegated to officers) to reflect the projected shortfall as illustrated on the cash flow dated 25^th June 2014 up to a maximum of £75k, coupled with continuing close scrutiny by appropriate officers and the member elected to represent the council on the trustee board of the RFM.  The aim is to minimise the amount loaned by RDC and reduce financial risk.  The production of a business plan is to be a priority over the following 4 months and subject to the following conditions:

1.    Urgent and immediate action to be taken to fund raise in order to minimise support needed from RDC;

2.    Appointment by the RFM of external, independent financial advisors to support development of robust financial and accounting procedures;

3.    Appointment by the RFM of external marketing and PR support to increase visitor numbers;

4.    Works being progressed that will ensure completion of the Glass Furnace project by March 2015;

5.    Undertaking an organisational review (leading to the development of a long-term business plan) in partnership with ACE, PHF and RDC, to be completed by March 2015, with an RDC officer to be on the steering group for the review. The review will include governance arrangements and Trustee responsibilities;

6.    Commitment by RFM to the implementation of an agreed action plan (agreed by the stakeholders in 4 above) to deliver the findings of the organisational review.

 

                                                           ii.          Subject to a review of progress made in 2014/15 further financial support be considered in 2015/16 up to a maximum of £75k;

 

(ii)    Extension of the Harrison Collection (HC) Phase 2 completion milestone, by 5 years, to April 2020.