Agenda item

Policy and Resources Committee – 15 March 2018

 

Minute 72 – Public Service Hub for Ryedale (page 23)

 

Minute 73 – The Council’s Priorities 2018-2022 (page 47)

 

Minute 74 – GDPR Policy Update (page 73)

Policy and Resources Committee – 15 March 2018

 

Minute 72 – Public Service Hub for Ryedale

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council agree the following:

 

i)             To lead the development of a Public Service Hub for Ryedale, as the principle location for Ryedale District Council services, with the aim of vacating Ryedale House by Autumn 2020, and committing £2.5m from the NHB reserve to the Capital Programme for the delivery of this scheme.

 

ii)            That £275,000 of this allocation be used to support the development of a scheme on the site of the current Community House and adjacent land as the preferred option, to completion of RIBA stage 4 (Technical Design). The decision to appoint a contractor and commence to construction would be a further decision of Council.

 

iii)          To participate in the North Yorkshire Property Partnership, utilising the resources available through the NYPP, from the One Public Estate (OPE) programme, to support the development of the Public Service Hub for Ryedale.

 

iv)          That Members agree to a budget of up to £50,000 allocated from the general reserve for improvements to Ryedale House in the areas in which staff are currently working and the common areas to make the building more suitable for staff whilst a new Public Service Hub is being developed.

 

v)            That a Car Park Strategy for Ryedale be commissioned in partnership with North Yorkshire County Council, with a budget of £75,000 to be allocated from the general reserve.

 

vi)          That Members commit to working in partnership with the Milton Rooms Management Committee to enable the utilisation of the Milton Rooms for meetings of Council when the Council has relocated from Ryedale House, and that the capital allocation already agreed be used to support the improvements, regardless of the outcome of the bid to the Heritage Lottery Fund.

 

vii)         In agreeing that Ryedale House (RH) will be vacated by the Council and its tenants, Members support the development of detailed feasibility studies for housing development on the Ryedale House site, utilising both the OPE and Homes England funding. A further report will be brought to members when the feasibility work on the RH site and any available adjacent sites, has been developed.

 

Councillor Clark proposed and Councillor Thornton seconded the following amendment:

 

“To add to point vii)

 

‘feasibility study for affordable housing’.”

 

Upon being put to the vote the amendment was lost.

 

Voting Record

5 For

19 Against

0 Abstentions

 

Councillor Ives proposed and Councillor Steve Arnold seconded a further amendment:

 

“To remove point iv) from the recommendation.”

 

Upon being put to the vote the amendment was carried.

 

Voting Record

22 For

2 Against

0 Abstentions

 

Councillor Potter proposed and Councillor Clark seconded a third amendment:

 

“In point v) to amend the wording to

 

‘That a car parking strategy’ etc.”

 

Upon being put to the vote the amendment was carried.

 

Voting Record

23 For

0 Against

1 Abstentions

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council agree the following:

 

i)             To lead the development of a Public Service Hub for Ryedale, as the principle location for Ryedale District Council services, with the aim of vacating Ryedale House by Autumn 2020, and committing £2.5m from the NHB reserve to the Capital Programme for the delivery of this scheme.

 

ii)            That £275,000 of this allocation be used to support the development of a scheme on the site of the current Community House and adjacent land as the preferred option, to completion of RIBA stage 4 (Technical Design). The decision to appoint a contractor and commence to construction would be a further decision of Council.

 

iii)          To participate in the North Yorkshire Property Partnership, utilising the resources available through the NYPP, from the One Public Estate (OPE) programme, to support the development of the Public Service Hub for Ryedale.

 

iv)          That a Car Parking Strategy for Ryedale be commissioned in partnership with North Yorkshire County Council, with a budget of £75,000 to be allocated from the general reserve.

 

v)            That Members commit to working in partnership with the Milton Rooms Management Committee to enable the utilisation of the Milton Rooms for meetings of Council when the Council has relocated from Ryedale House, and that the capital allocation already agreed be used to support the improvements, regardless of the outcome of the bid to the Heritage Lottery Fund.

 

vi)          In agreeing that Ryedale House (RH) will be vacated by the Council and its tenants, Members support the development of detailed feasibility studies for housing development on the Ryedale House site, utilising both the OPE and Homes England funding. A further report will be brought to members when the feasibility work on the RH site and any available adjacent sites, has been developed.

 

Voting Record

18 For

5 Against

1 Abstentions

 

Minute 73 – The Council’s Priorities 2018-2022

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council note the contents of the report.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

       That Council note the contents of the report.

 

Voting Record

21 For

1 Against

2 Abstentions

 

Minute 74 – GDPR Policy Update

 

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council is recommended to approve:

 

(i)        The new information governance policies attached as Annex 3 of the report;

(ii)       Delegation of any subsequent updates required to reflect the emerging guidance on the new laws from the Information Commissioner to the Council’s designated Senior Information Risk Owner (SIRO), in consultation with the Corporate Information Governance Group (CIGG).

 

Councillor Clark moved and Councillor Potter seconded the following amendment:

 

“To add

 

‘(iii)      All updates to policy to be copied in to all councillors as and when changes are made.’”

 

Upon being put to the vote the amendment was lost.

 

Voting Record

8 For

14 Against

2 Abstentions

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council is recommended to approve:

 

(i)        The new information governance policies attached as Annex 3 of the report;

(ii)       Delegation of any subsequent updates required to reflect the emerging guidance on the new laws from the Information Commissioner to the Council’s designated Senior Information Risk Owner (SIRO), in consultation with the Corporate Information Governance Group (CIGG).

 

Voting Record

23 For

0 Against

1 Abstentions