Agenda item

a)    Committees for 2017/2018

b)    The allocation of seats on Committees between political groups and the appointment of Members to Committees

c)    The appointment of Chairmen and Vice Chairmen of Committees

The Chief Executive submitted a report (previously circulated) which detailed the following:

 

A. Committees for 2017-2018

 

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A or alternative option as presented to the Council by the Chief Executive.

 

B. The allocation of seats on Committees between political groups and the appointment of Members to Committees

 

Ryedale District Council was to be treated as being divided into different political groups for the purposes of the Local Government & Housing Act 1989, because at least one political group had been constituted in the prescribed way.

 

The Local Government & Housing Act 1989 required the distribution of seats on committees and sub-committees to be on the basis of political proportionality so far as ‘reasonably practicable’ unless different provision is made in such manner prescribed by regulations and without any Member voting against them.

 

Members considered the recommendations in the report.

 

Recommendation 1

 

It was moved by Councillor Ives and seconded by Councillor S Arnold that the Council divide Committee seats between political groups in accordance with the allocation shown at Annex A1 of the report..

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That the Council divides Committee seats between political groups as set out in Annex A1 of the report

 

Voting record

 

21 For

7 Against

 

Recommendation 4

 

With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elected the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.

 

It was recommended that the Licensing Committee appoint its own Chairman and Vice-Chairman at its next meeting.

 

Nominations were then sought for the Chairmen and Vice Chairmen of Committees.

 

Names were provided by Group Leaders to populate Annex B of the report.

 

The recommendations 2-3 and 5-6 were moved and seconded en bloc, as follows:

 

Recommendation 2

 

That membership of the Committees be that shown in Annex B.

 

Recommendation 3

 

That the Membership of the Licensing Committee be the same as appointed to the Planning Committee.

 

Recommendation 5

 

That the terms of reference of the Policy & Resources Committee, Licensing Committee, Overview & Scrutiny Committee, Planning Committee and the Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution as amended.

 

Recommendation 6

 

That the Chief Executive be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

 

Upon being put to the vote, the motion was carried.

 

Voting Record

Unanimous

 

Resolved

 

a)    That the Council divides Committee seats between political groups as set out in Annex A1 of the report

 

b)    That membership of Committees be as indicated at Annex A to these minutes

 

c)    That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee

 

d)    That, with the exception of the Licensing Committee Chairman and Vice Chairman, who were to be appointed at the next Committee meeting, the Chairmen and Vice-Chairmen of Committees be appointed as follows:

 

	Policy & Resources Committee
(i)	Chairman	Councillor Ives
(ii)	Vice-Chairman	Councillor S Arnold

 

	Overview & Scrutiny Committee
(i)	Chairman	Councillor Clark
(ii)	Vice-Chairman	Councillor Acomb

 

	Planning Committee
(i)	Chairman	Councillor Farnell
(ii)	Vice-Chairman	Councillor Cleary

 

e)  That the terms of reference of the Policy & Resources Committee, Licensing Committee, Overview & Scrutiny Committee and Planning Committee and the Scheme of Officer Delegation be those as set out in Part 3 of the Council’s Constitution

 

f)   That the Chief Executive be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

 

Note: Councillor Ives requested that his vote for Councillor Acomb to be Vice Chairman of Overview and Scrutiny Committee be recorded.