Agenda and draft minutes

Scrutiny, Overview and Scrutiny Committee
Thursday, 1st October, 2020 6.30 pm

Venue: Held Virtually

Contact: Will Baines  43228

Items
No. Item

101.

Apologies for absence

Minutes:

No apologies were received.

102.

Minutes of the meeting held on 3 January 2020 and 23 January 2020

Supporting documents:

Minutes:

 

Decision

 

That the minutes of the meeting of Overview and Scrutiny Committees held on 3 January 2020 and 23 January 2020 be approved and signed by the Chairman as a correct record.

 

 

Voting Record Minutes of 03.01.20

9 For

0 Against

0 Abstentions

 

 

Voting Record Minutes of 23.01.20

5 For

0 Against

4 Abstentions

 

103.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

104.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Here were no declarations of interest.

105.

Chair's Announcements

Minutes:

The Chair asked Elected Members for their views on the future of meetings and moved the following recommendation with Cllr Brackstone seconding.

Decision

 

The Overview and Scrutiny Committee requests the Chief Executive to arrange future meetings of Overview and Scrutiny to be live but with the facility for up to one third of the meeting being virtual, if it is safe and lawful to do so.

 

 

Voting Record

9 For

0 Against

0 Abstentions

106.

Draft Annual Governance Statement

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

The Committee made further comments in relation to the Bio Diversity action plan, the Climate Change action plan and the Equality and Diversity Local Government  Association checklist and requested these be picked up and included in the Annual Governance Statement by the s151 Officer.

 

Decision

 

That the Committee notes the draft Annual Governance Statement

as presented and feeds back any comments for consideration in the final statement to the s151 Officer.

 

 

Voting Record

9  For

0 Against

0 Abstentions

107.

Standards Training

Supporting documents:

Minutes:

Considered – Report of the Head of Corporate Governance and Monitoring Officer.

 

Decision

 

That the Committee supports the proposal outlined in this report for the provision of further mandatory

training on standards for all councillors.

 

 

Voting Record

10 For

0 Against

0 Abstentions

108.

Filter Assessment for Standards Complaints

Supporting documents:

Minutes:

Considered – Report of the Head of Corporate Governance and Monitoring Officer.

 

Cllr Clark proposed and Cllr Middleton seconded the following amendment under Appendix A point 6 - passage of time.

 

That the following wording be added “It is recognised that if a matter is of public interest to be investigated then this matter will still be investigated”.

 

Resolved

 

Upon being put to the vote, the amendment was carried.

 

 

Voting Record

8 For

2 Against

0 Abstentions

 

 

Cllr Clark proposed and Cllr Brackstone seconded the following amendment to the recommendations :

 

A further report be presented by the Monitoring Officer to the Overview and Scrutiny Committee with options for an appeal process.

 

Resolved

 

Upon being put to the vote, the amendment was carried.

 

Voting Record

9 For

1 Against

0 Abstentions

 

 

Cllr Clark moved and Cllr Keal seconded the following amendment in Appendix B.

 

That the sentence “there is no right of appeal in relation to this assessment” be removed from the record of assessment of complaint form.

 

Resolved

 

Upon being put to the vote, the amendment was carried.

 

Voting Record

7 For

1 Against

2 Abstentions

 

 

 

 

 

Decision

 

(i)That the use and publication of the filter assessment for standards complaints, attached as Appendices A and B of the report, with amendments as follows,  be approved.

Appendix A point 6 – That the following wording be added “It is recognised that if a matter is of public interest to be investigated then this matter will still be investigated”.

Appendix B - That the sentence “there is no right of appeal in relation to this assessment” be removed from the record of assessment of complaint form

 

(ii) That a further report be presented by the Monitoring Officer to the Overview and Scrutiny Committee with options for an appeal process

 

 

Voting Record

9 For

1 Against

0 Abstentions

 

109.

Local Government and Social Care Ombudsman Annual Letter 2019/20

Supporting documents:

Minutes:

Considered – Report of the Head of Corporate Governance and Monitoring Officer.

 

Decision

 

That members note the Local Government and Social Care Ombudsman Annual Letter for 2019/20.

 

 

Voting Record

10 For

0 Against

0 Abstentions

110.

Corporate Complaints 2019/20

Supporting documents:

Minutes:

Considered – Report of the Head of Corporate Governance and Monitoring Officer.

 

Decision

 

That Members:

(i) Note the year-end position of the corporate complaints received in 2019/20

(ii) Note the lessons learned from the complaints received in 2019/20

(iii) Note the ongoing complaints procedure review and the new procedure to be brought to the November meeting.

 

 

Voting Record

10 For

0 Against

0 Abstentions

111.

HR Policy Revision

Supporting documents:

Minutes:

Considered – Report of the Head of Human Resources.

 

Recommendation to Council

 

That the revised policy is agreed for implementation.

 

 

Voting Record

6 For

0 Against

3 Abstentions

 

The Chairman asked that thanks were given to the HR team for the production of the revised policies.

 

Voting Record

8 For

0 Against

1 Abstentions

 

112.

Decisions from other Committees

Policy and Resources Committee held on 24 September 2020 (To Follow).

Supporting documents:

Minutes:

Considered – Minutes of the Policy and Resources Committee dated  24 September 2020.

 

Decision

 

That the Overview and Scrutiny Committee accepts the Policy and Resources minutes dated 24 September 2020 but wish to review Policy and Resources minute no 140 - HR Policy Revision, with regard to member inclusion in any appeals decision in further detail.

 

 

Voting Record

5 For

0 Against

1 Abstention

113.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business, the meeting closed at 10pm.