Agenda and draft minutes

Parish Liaison Meeting
Wednesday, 19th October, 2016 7.00 pm

Venue: Meeting Room 1, Ryedale House, Malton. View directions

Contact: Faye Snowden 

Items
No. Item

15.

Welcome

Minutes:

The Chairman welcomed representatives to the meeting and appropriate introductions were made.

 

16.

Emergency Evacuation Procedure

The Chairman to inform Members of the Public of the emergency evacuation procedure.

 

Minutes:

The Chairman informed Members of the public of the emergency evacuation procedure.

 

17.

Minutes of the last meeting of the Parish Liaison held on 8 June 2016

Supporting documents:

Minutes:

The minutes of the last Parish Liaison meeting held on 8 June 2016.

 

Resolved

 

That the minutes of the last Parish Liaison meeting held on the 8 June 2016 be approved and signed by the Chairman as an accurate record.

 

 

 

18.

Matters Arising

Minutes:

There were no matters arising.

 

19.

Rural Task Force and Community Messaging Service

Inspector Jonathan Grainge, North Yorkshire Police.

Minutes:

A presentation was given by Inspector Jon Grainge from Rural Taskforce, North Yorkshire Police.

 

The presentation included an overview of the priorities of the Taskforce and the importance of community support.

 

A representative asked who they should now contact as direct point of contact within the Taskforce. Insp Grainge replied that if links had already been established with other Officers to continue, but if not Insp Grainge should be the first point of contact email: jonathan.grainge@northyorkshire.pnn.police.uk or mobile: 07771622309.

 

Councillor John Raper invited representatives to attend the Seamer Horse Fair debrief meeting on Monday 14 November at 2pm to be held in Rillington. Please email Councillor Raper for more details at: cllr.john.raper@ryedale.gov.uk

 

 

20.

Overview of Rural Action Yorkshire (RAY)

Leah Swain, Chief Officer, RAY.

Minutes:

A presentation was given by Leah Swain, Chief Officer, RAY.

 

The presentation included an overview of the core services, previous and current projects including the 'Staying Warm and Well in North Yorkshire' campaign which has supported 1006 people so far. The scheme is running until the end of the month.

 

For more information on becoming a member or any of the campaigns including the '52 (ALMOST) Painless things your community can do' please email: leah.swain@ruralyorkshire.org.uk or more information is available on the RAY website: www.ruralyorkshire.org.uk

 

 

 

 

 

 

21.

Community Led Housing

Sarah Hall, Housing Strategy Manager, York, North Yorkshire and East Riding Representative.

Colin Huby, Rural Housing Enabler, Ryedale District Council and Scarborough Borough Council.

Minutes:

A presentation was given by Sarah Hall, Housing Strategy Manager for York, North Yorkshire and East Riding.

 

The presentation included an introduction to the local enterprise partnership and what the scheme involved. Examples of the schemes previous success stories were given and Sarah encouraged all Parishes interested in the scheme to complete the questionnaire or to contact her for further information by email to: Sarah.Hall@hambleton.gov.uk or telephone: 01609 767090.

 

The previously circulated survey can be found here: https://www.surveymonkey.co.uk/r/3KFJ3JC

 

The survey is open till the end of the month but could be extended if you require more time. If you would like to discuss it in more detail, then please contact either Sarah or Pete Duncan peteduncan@socialregeneration.co.uk who is the consultant working on the project.

 

A representative asked that the presentation be made available to the Parishes.

 

Resolved: that a link to the presentation will be emailed to all Parishes.

 

22.

Stronger Communities

Sarah Robinson, Stronger Communities Delivery Manager, NYCC.

Minutes:

A presentation was given by Sarah Robinson, Stronger Communities Delivery Manager, NYCC.

 

The presentation included an overview of the services available through the scheme and previous achievements and investment made throughout the County and Ryedale.

 

For further information or help with any ideas or projects your community would like to get involved with please email: Sarah.Robinson@northyorks.gov.uk

 

A representative asked that the presentation be made available to the Parishes.

 

Resolved: that a link to the presentation will be emailed to all Parishes.

 

23.

Community Transport

Rob Thompson, Volunteer Driver and Trustee, Ryedale Community Transport.

Roger Gibbeson, Volunteer Driver and PR, Ryedale Community Transport.

Minutes:

A presentation was given by Roger Gibbeson, Volunteer Driver and PR for Ryedale Community Transport.

 

The presentation included the background to Ryedale Community Transport and an overview of the services available for the elderly and young people. The service is now well established with 60 drivers. The scheme pays volunteers 45p per mile for expenses and Roger urged any one thinking of volunteering to get in touch for more information email: roger.gibbeson@btinternet.com. Parishes can also help by advising Roger of any community newsletters that the scheme could advertise in and also by displaying a poster in parish noticeboards. 

 

24.

Doing what matters for Ryedale - Ward Planning Pilot Update

Janet Waggott, Chief Executive, Ryedale District Council.

Councillor Fiona Farnell, Amotherby Ward.

 

Minutes:

An update was given by Councillor Fiona Farnell, Amotherby Ward and Janet Waggott, Chief Executive, RDC.

 

The update included the progress made on the Amotherby Ward pilot. Representatives expressed positive comments on the pilot and joint working. Janet reminded representatives that the pilots were to look at doing things more efficiently and all together what matters for that area. Concentrating on the three questions, is it legal, is it affordable and does it make common sense? when looking at who is best placed to provide a service.

 

The update also covered the Helmsley Town Team pilot which is working very well with representatives involved from all stakeholders and positive feedback from the outcomes achieved to date.  An action plan is being progressed and quarterly meetings  planned in diaries. Point of contact for any enquiries is Beckie Bennett email: beckie.bennett@ryedale.gov.uk

25.

Questions and Comments from the floor

Minutes:

A representative expressed concern regarding possible election charges and asked that, if RDC started to charge back the cost to Parishes that at least two years notice could be given, to allow Parish Councils time to plan and budget for the expenditure.

Beckie Bennett explained that there are no plans currently for RDC to recharge parishes for elections however this could not be ruled out indefinitely as the RDC does need to consider future potential income maximisation opportunities.  It was acknowledged that if this is to be explored further sufficient notice and liaison with parishes would be required.  There were no further questions.

 

26.

Any other business

Minutes:

James Malcolm, the new NYCC Highways Area Manager introduced himself to representatives. James can be contacted by email: area4.kirbymisperton@northyorks.gov.uk

 

 

Beckie Bennett informed representatives about a forth coming event:

 

The National Small Business Saturday campaign tour bus is coming to Helmsley on Wednesday November 2nd from 10am to 1pm and there are lots of opportunities for small businesses and local authority members from across the whole area to come along and get free advice and marketing materials about the campaign.

 

There being no other business, the meeting closed at 9.20pm.

 

 

27.

Date of the next meeting

Minutes:

The Parish Liaison Committee Meetings are now included in the Timetable of Meetings for the Council. This has not yet been finalised and the date of the next meeting will be notified as soon as the new timetable has been agreed.

 

All presentations and information can be found at http://www.ryedale.gov.uk/pages/democracy/parish-clerks-councillors-information.html