Agenda and draft minutes

Resolved

That Councillor Wainwright, ~Ryedale District Coucil be appointed Chairmanof the committee.

Apologies for absence were received from Councillors Acomb (Ryedale DC), Crane (Selby DC) and Kenyon (Scarborough BC) and from Phil Morton (Hambleton DC).

The minutes of the meeting of the North Yorkshire Audit Partnership held on 29 June 2011 were presented.

Resolved

That the minutes of the meeting of the North Yorkshire Audit Partnership held on 29 June 2011 be approved and signed by the Chairman as a correct record.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

There were no items of urgent business.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

No interests were declared.

The Head of Partnership presented a report (previously circulated) in which Members were advised of the financial results for the year 2011/12 and of the  final apportionment of the partnership’s reserves.  The report also included the Statement of Accounts for the period ended 31 March 2012 and a copy of the Annual Governance Statement.

Resolved

That the Financial Report for the year 2011/2012 be received and that

(a)   The treatment of the reserves and the final amounts of the reserves due to each partner Council be approved

(b)   The Statement of Accounts be approved

(c)   The Annual Governance Statement be approved and formally signed.

The Head of Partnership presented a report (previously circulated) outlining the 2011/12 Annual Return required for the external auditors for the Partnership.

Copies of the Annual Governance Statement (AGS) (section 2 of the return) were circulated at the meeting for confirmation, together with section 1 (Accounts) and section 3 (Internal Auditors report). 

Resolved

(a)   That the report be received, noted and the relevant sections of the Annual Return be completed

(b)   That the return be approved and signed.

The Head of Partnership presented a report (previously circulated) summarising the services provided by the Partnership since its creation on 1 February 1999 to its conclusion on 31^st March 2012.  Internal Audit at the Partner Councils from 1 April 2012 was now being provided by Veritau North Yorkshire.  This is a regulated company and each Council has a share in the company.  Therefore, the principle of shared Internal Audit services has been retained but is now delivered through another method.  Consequently, there is no longer a need for a joint committee, the Partnership Management Board, for the Audit Partnership and it was proposed that the Partnership Management Board (the Joint Committee) be dissolved.

Resolved

That the report be received and that the Partnership Board formally notes the dissolution of the Partnership Management Board (the Joint Committee) with effect from 30 June 2012.

The Chairman thanked the Head of Partnership and all staff and Members for the work undertaken on behalf of the Board over the years and declared the meeting closed at 12.15pm.